Executive Meeting Minutes

Meeting Archive

8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

8th December 2015

MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE OUSA BULL-PEN, CUMBERLAND STREET, DUNEDIN ON TUESDAY 8 DECEMBER 2015 AT 5.16PM

PRESENT
Paul Hunt (Chair), Isaac Yu (cell phone), Nina Harrap and Chris Jackson
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Capri Holden (Observer)
ELECTION OF THE CHAIRPERSON
Yu/Harrap
sc455/15 THAT Paul Hunt be elected chairperson for the duration of this meeting.
CARRIED
CO-OPT ONTO THE STANDING COMMITTEE
Moved from the Chair
sc456/15 THAT Chris Jackson be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc457/15 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc458/15 THAT the minutes from the Standing Committee of the Executive meeting held on 30 November 2015 be accepted as a true and correct record.
CARRIED U
CHIEF EXECUTIVE OFFICER’S BUSINESS
Investment Term Deposits – Debbie addressed the meeting stating there are two term deposits due this month one on 8th and 12th. After a discussion with Debbie and the Standing Committee it was agreed it was appropriate to roll these over for a further 60 days to give the new elected Executive time to get on Board next year.
Nina will be meeting with Finance Officer elect Jessi over the next few days for a hand-over so the reinvestment will be discussed.
University Sport New Zealand – Debbie wanted to bring to the Executive’s attention that in 2013 there was a $7,500 loan from OUSA to USNZ. We need to check if any of this has been paid back. OUSA had a seat on the USNZ board however there hasn’t been anyone lately.
Debbie will check with Alistair Shaw on the repayments and find out more background. She will report back.
Student Services Agreement (formerly SLA) – the document has been received from the university. It is a larger document than previously submitted. If the Executive wish to see it please contact Debbie owing to the confidentiality.
PRESIDENT’S BUSINESS
• Refugees arriving in Dunedin. Paul had been approached to see if OUSA would offer refugees affiliation to the clubs and societies etc.

Moved from the Chair
sc459/15 THAT OUSA should offer refugees arriving in Dunedin access to the
Clubs and Societies Centre CARRIED U
NZUSA – The executive are unwilling to re-join NZUSA but realise there is no option if Laura, Jarred and Nina who are attending the NZUSA conference this weekend require OUSA to be members for voting rights and the ability to participate.
Paul has to write a letter of intention to re-join NZUSA before the conference.
The executive expressed there appears to be no changes being implemented within NZUSA and no willingness to change.
Nina asked for clear written points from the executive for her to express on their behalf at the conference. Chris offered to highlight the points expressed at the Policy Committees and follow up responses.
Moved from the Chair
sc 460/15THAT the OUSA executive agrees to re-join NZUSA for the rest of year and pay the
instalment of $2,782.26 when the invoice is received.
CARRIED U
MOU’s – the final grants meeting is 11 December where more money will require to be paid. The Accounts Administrators will be asked to do a special payment batch.
Honorariums – the two 20 hour per week positions haven’t submitted a report to date so the directive not to pay them is being followed. The 10 hour a week and the Te Roopu Maori Tumuaki still haven’t submitted a report for the fourth quarter.

EXECUTIVE FOURTH QUARTER REPORTS
Harrap/Yu
sc 461/15THAT Paul Hunt’s fourth quarter report be accepted and he continue to be paid his
honorarium.
CARRIED
Moved from the Chair
sc 462/15THAT Isaac Yu’s fourth quarter report be accepted and he continue to be paid his
honorarium.
CARRIED U
GENERAL BUSINESS
Graduation parades – we need extra people to carry the banners for the 12 December parade. Please see Donna
International Cultural Council Policy – as attached. There are more amendments to be made before this policy is finalised. Will be circulated and brought to the next Standing Committee meeting.
Next meeting - Tuesday 15 December at 5.30pm


Meeting Closed at 5.30pm


Signed: _____________________________________ Date: ________