Executive Meeting Minutes

Meeting Archive

4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

4th December 2014

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA EXECUTIVE BULL-PEN, CUMBERLAND STREET, DUNEDIN ON THURSDAY 4 DECEMBER 2014 AT 12.03PM


PRESENT
Paul Hunt (Chair), Ryan Edgar, Mariana Te Pou, Kurt Purdon, Laura Harris (conference call) and Henri Faulkner.

IN ATTENDANCE
Isaac Yu, Claire Mitchell, Alice Sowry (2015 Executive), Josie Cochrane (Critic Reporter), Carla Green (2015 Critic Reporter), Darel Hall, Kyle Cameron (Deloitte) and Catherine Chisholm (Deloitte)

APOLOGIES
Payal Ramritu, Jess McLean and Eric Lim

Moved from the Chair
453/14 THAT the above apologies be accepted.
CARRIED U

SPEAKING RIGHTS
Moved from the Chair
454/14 THAT Donna Jones, Josie Cochrane and Carla Green be granted speaking rights for the duration of this meeting.
CARRIED U

MINUTES FROM PREVIOUS MEETING
Moved from the Chair
455/14 THAT the minutes of the executive meeting held on 27 November 2014 be accepted as a true and correct record.
CARRIED U


OUSA EXECUTIVE HEALTH AND SAFETY
The General Manager asked for this document to be attached for noting to the executive. It states responsibilities, penalties and consequences.

It states the Health and Safety Employment Act 1992 is a law designed to prevent people at work from being harmed. It applies to everyone in almost all places of work and applies to us all – no matter our employment position. The Act puts the responsibility first and foremost on employers to take all practicable steps to identify and manage workplace hazards. However, an employee you also have responsibilities towards promoting a safe and healthy work environment.

EXECUTIVE FOURTH QUARTER REPORTS
Henri Faulkner spoke to his report stating he hasn’t been working the required 10 hours per week especially during the exam period and now he is working full time else-where. He contacted an executive member saying he didn’t expect to be paid his full honorarium.

Henri left at 12.12pm
Henri returned at 12.16pm

Te Pou/Harris
456/14 THAT Henri Faulkner’s fourth quarter report be accepted and he be paid 1/3rd of his honorarium.
CARRIED

Kurt left at 12.18pm
Kurt returned at 12.19pm

Edgar/Te Pou
457/14 THAT Kurt Purdon’s fourth quarter report be accepted and he be paid his honorarium.
Purdon: Abstain
CARRIED

Ryan left at 12.21pm
Ryan returned at 12.22pm

Faulkner/Te Pou
458/14 THAT Ryan Edgar’s fourth quarter report be accepted and he continue to be paid his honorarium.
Edgar: Abstain
CARRIED

Moved from the Chair
459/14 THAT Ryan Edgar assume the Chair
CARRIED U

Paul left at 12.25pm
Paul returned at 12.27pm

Harris/Faulkner
460/14 THAT Paul Hunt’s fourth quarter report be accepted and he continue to be paid his honorarium.
Hunt: Abstain
CARRIED

It was noted that Paul Hunt’s report wasn’t set out in line with the reporting policy.

Moved from the Chair
461/14 THAT Paul Hunt assume the Chair
CARRIED U



BEER-FEST-DATE-CONFIRMATION
The executive have held informal discussions in the past to make the Beer Fest more student focused and try to ensure it can be attended by more students. Holding it in November may prevent some of them from attending because of exams and the students in colleges may have left Dunedin by this time.

Moved from the Chair
462/14 THAT OUSA confirms the date for the 2015 Food and Beer Festival be 7 November 2015.
CARRIED U

INTERNATIONAL CULTURAL COUNCIL TERMS OF REFERENCE
The discussions with the International Officer, Welfare Officer, Club Development Officer and the Recreation Officer haven’t been held constructively yet. There needs to be more discussion on the proposed changes to these terms of reference.

It was agreed to table this until the next executive meeting or until these people have had their meeting.

OUSA BUILDINGS
Moved from the Chair
463/14 THAT Kyle Cameron and Catherine Chisholm be granted speaking rights for the duration of this meeting.
CARRIED U

Moved from the Chair
464/14 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 12.36pm.
CARRIED U

Moved from the Chair
465/14 THAT the meeting move out of Committee of the Whole at 1.22pm.
CARRIED U

CONTINUATION OF UBS RENT DISCUSSIONS
Further to the General Manager of the University Book Shop rent proposal.

A comprehensive discussion has been held about this so the executive agreed to authorize the President and the General Manager to finalise this with UBS.

Laura was thanked for attending the meeting via a conference call and hung up at 1.23pm

GENERAL BUSINESS Revised Capital Expenditure – Darel advised he will attach a document to the agenda to advice of changes.

Next Executive Meeting - 16 December at 10am in the Bull-pen

Master of Planning Selection Meeting – there is a meeting this afternoon at 3.15pm that Ryan will attend.

Graduation - Ryan and Henri will go across and pick up the banners later. Henri, Ryan and Paul will be parading. Please let Ryan know if you can help out. Parade leaves the Dental School sharp at 11.30am.




Meeting closed at 1.28pm




Signed: _________________________________ Date: _____________