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13th August 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE ROOM 5, ALBANY STREET, DUNEDIN ON THURSDAY 13 AUGUST 2015 AT 5.15PM

PRESENT
Paul Hunt (Chair), Chris Jackson, Toa Sailusi, Nina Harrap, Jonathan Martin,Taotao Li, Nick Findlay, Payal Ramritu and Zac Al-Alami
IN ATTENDANCE
Laura Munro (Critic News Editor), Bridie Boyd (Critic News Reporter), (Observer) and Donna Jones (Minute Secretary)
ELECTION OF THE CHAIRPERSON
Martin/Findlay
299/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
APOLOGIES
Payal Ramritu and Deinda Stanway
Moved from the Chair
300/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
301/15 THAT the minutes of the executive meeting held on 10 August 2015 be accepted as a true and correct record.
CARRIED U
PRESIDENTS BUSINESS
Executive Restructure proposal – Chris has been leading further work on the proposals and a discussion took place on four possible preferences to consider.
The Status quo, a full time Vice President – collapsing the Finance and Campaigns Officer positions, another part time (20 hour) Vice President – which would include the Finance Officer position. Or a full time staff appointment for the Vice President role.
Zac arrived at 5.09pm
A straw poll taken favoured the full time vice president (4 votes) or the 2x20 hour vice president positions (5 votes).
Chris will make up a comprehensive table with all the details and send it around to the Executive for further consultation. The Chair emphasised the importance of keeping this discussion going.
Otago University Hockey Club loan repayment – as attached an agreement has been signed that the OUHC will pay OUSA $1,500.00 annually towards the principal by 30 September each year.
It was pointed out this was an old loan and the current administration are in no way to blame for this.
Harrap/Martin
302/15 THAT the Otago University Students’ Association Incorporated (OUSA) and Otago University Hockey club Incorporated (OUHC) loan repayment agreement dated 7 August 2015 be accepted.
CARRIED
SOUTHLAND CAMPUS SERVICE LEVEL AGREEMENT (SLA)
To be noted that this is an unbudgeted item under section 23.8 of the OUSA constitution.
Moved from the Chair
303/15 THAT the Common Seal be affixed to the Memorandum of Understanding between the Otago University Students’ Association and the Southland Satellite Campus for $5,000 dated 13 August 2015.
CARRIED U
MEMORANDUM OF UNDERSTANDING
As attached. Jonathan expressed this was an early version with more to be added over time.
Moved from the Chair
304/15 THAT OUSA approve the following Memorandum of Understanding:
Ignite $ 800
SOULS $1,500
ODA $2,800
Law for Change $1,510
Choose Kids $ 710
Basketball $1,000
CARRIED U
GENERAL BUSINESS
Sustainability Week – 17-21 August 2015. Payal has the planning and organisation all under control. Please offer her help next week.

Meeting Closed at 5.32pm

Signed: _________________________________ Date: _________