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4th May 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ON MONDAY 4 MAY 2015 AT 5.15PM


PRESENT
Paul Hunt (Chair), Isaac Yu, Payal Ramritu, Nina Harrap, Jonathan Martin, Chris, Jackson, Tao Tao Li and Toa Sailusi

IN ATTENDANCE
Josie Cochrane (Critic Editor), Laura Munro (Critic Reporter) and Donna Jones (Minute Secretary)

ELECTION OF THE CHAIRPERSON
Martin/Li
171/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED

SPEAKING RIGHTS
Moved from the Chair
172/15 THAT Josie Cochrane, Laura Munro and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

MINUTES FROM THE PREVIOUS MEETING
Moved from the Chair
173/15 THAT the minutes of the executive meeting held on 29 April 2015 be accepted as a true and correct record.
CARRIED U
REFERENDUM DATES
Moved from the Chair
174/15 THAT the Secretary be directed to all a Referendum from 9am 25 May 2015 and closing at 4pm 28 May 2015.
CARRIED U

Moved from the Chair
175/15 THAT the Referendum to be held from 9am 25 May 2015 and closing at 4pm 28 May 2015 be by electronic means only.
CARRIED U

Moved from the Chair
176/15 THAT the following questions be put to the Referendum being held from 9am 25 May 2015 and closing at 4pm 28 May 2015 after they have been put to the Mediator.

1. Should the Otago University Students’ Association Annual Audited Financial Statements for the year ended 31 December 2014 be received and accepted?
Yes/No
2. Should the Otago University Students’ Association Annual Report for 2014 be received and accepted?
Yes/No

3. Should PricewaterhouseCoopers be appointed as Auditors for the Otago University Students’ Association for 2015?
Yes/No

4. Should Anderson Lloyd be appointed as Honorary Solicitors for the Otago University Students’ Association for 2015?
Yes/No
CARRIED U

There will be a notice in the next of Critic and on Facebook asking for further questions for this Referendum from the student body closing on 14 May 2015 to adminvp@ousa.org.nz.

AFFILIATION
Moved from the Chair
177/15 THAT the Otago University Investing Society be affiliated to OUSA.
CARRIED U

It was noted that the club itself won’t be making any investments.

STRICT COMMITTEE
Moved from the Chair
178/15 THAT the meeting move into Strict Committee for reasons of personal privacy at 5.19pm.
CARRIED U

Moved from the Chair
179/15 THAT the meeting move out of Strict Committee at 5.45pm.
CARRIED U

PLANET MEDIA DUNEDIN LIMITED (PMDL)
A letter from the OUSA Executive to the Planet Media Board was read out.

Yu/Jackson
180/15 THAT the letter dated 4 May 2015 from OUSA to PMDL be presented to the PMDL Board at their next meeting.
Hunt/Li Abstain
CARRIED

Paul wanted to ensure the executive were aware of the seriousness of the situation for individual board members. He suggests they read the definitions on the Companies Act 1993, section 4 subsection 1 and the section on reckless trading.


In 2014 there were recommendations from the University from the Media and Communications Review undertaken.



Board member -

There was discussion if Alice Sowry should remain on the PMDL Board since she has resigned from OUSA, she expressed a willingness to remain on the Board.

There was agreement for Alice to remain as she has lots to offer, for continuity and to ensure there aren’t too many executive members on the board.

PRESIDENTS BUSINESS
Reduce the use of plastic bags – The President was approached to see if OUSA could encourage students to reduce their use of plastic bags.

It was suggested that we could approach local shops to discourage them giving out produce etc in plastic. Also could the DCC supply Eco bags especially around the campus. Payal and Chris will work on this.

It was agreed OUSA should get behind this idea.

Physics Department – Intrinsic Electron Quantum –
Cindy McPherson and Chris Jackson have been liaising about tutorials to support postgrad’ students.

GENERAL BUSINESS
International Students Quiz – Toa has been busy organizing events for International Students and others. He has organized a quiz for Monday evening between 6-8pm in the Commerce Building. Pizza and good prizes including a bike.

Meeting closed at 6.12pm