Executive Meeting Minutes

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8th April 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE, ROOM 5 ON WEDNESDAY 8 APRIL 2015 AT 5.21PM

PRESENT
Paul Hunt (Chair), Isaac Yu, Payal Ramritu, Jonathan Martin, Alice Sowry, Toa Sailusi and Chris Jackson and Nina Harrap
IN ATTENDANCE
Donna Jones (Minute Secretary), Josie Cochrane (Critic Editor) and Laura Munro (Critic Reporter)
ELECTION OF THE CHAIRPERSON
Ramritu/Martin
130/15 THAT Paul Hunt be elected Chairperson for this meeting.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
131/15THAT Laura Munro, Josie Cochrane and Donna Jones be granted speaking rights for this meeting.
CARRIED
APOLOGIES
Nina Harrap for lateness
Payal Ramritu for leaving early
Moved from the Chair
132/15THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
133/15THAT the minutes of the meeting held on 30 March 2015 be accepted as a true and correct record.
CARRIED U
PRESIDENT’S BUSINESS
Two ANZAC Day ceremonies will occur on 25 April 2015. Paul reminded the Executive of the two ceremonies. The Dawn Parade starts at the Queens Gardens at 6am where the President lays a wreath on behalf of OUSA. The OUSA/University ceremony commences at 1.30pm outside the Registry. There will be preparation and set up required. All encouraged to attend.

Executive Structure – the Policy Committee (PolCom) has agreed unanimously there should be another full time member on the executive. If this was implemented it should be cost neutral on total honorariums thus requiring other changes, rather than just simply adding extra hours to an already existing position.

Moved from the Chair
134/15 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.24pm
CARRIED U
Moved from the Chair
135/15 THAT the meeting move out of Committee of the Whole at 5.36pm
CARRIED U
FIRST QUARTER REPORTS
Claire arrived at 5.36pm
Nina arrived at 5.37pm
Moved from the Chair
136/15 THAT Claire Mitchell be granted speaking rights for the duration of this meeting.
CARRIED U
Claire left at 5.42pm
Claire returned at 5.43pm
Moved from the Chair
137/15THAT Claire Mitchell’s first quarter report be accepted and she be paid 90% of her honorarium.
CARRIED U

Claire left the meeting at 5.44pm
Payal left at 5.46pm
Payal returned at 5.49pm
Moved from the Chair
138/15 THAT Payal Ramritu’s first quarter report be accepted and she continue to be paid her honorarium with back pay from 1 January 2015 until her commencement date.
CARRIED U
Jonny left at 5.54pm
Jonny returned at 5.58pm
Moved from the Chair
139/15THAT Jonathan Martin’s first quarter report be accepted and he be paid 90% of his honorarium.
Jackson: Abstain
CARRIED
Jonny didn’t get into Dunedin until the end of February although he has been working more than the required hours since his return.

Moved from the Chair
140/15THAT Isaac Yu assume the Chair
CARRIED U
Paul left at 6.09pm
Paul returned at 6.12pm
Moved from the Chair
141/15THAT Paul Hunt’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Payal left at 6.16pm
GENERAL BUSINESS
Executive resignations – The Education Officer and Campaigns Officer have tendered their resignation with the Association Secretary. The Executive wish to look at By Election dates for their positions next week.
Executive and Association Secretary Leave –
Nina away 9-14 April – contactable via email
Toa away 9- 15 April – contactable via email
Donna away Thursday afternoon until Wednesday morning.

Next Exec Meeting - Wednesday 15 April 2015 at 5.15pm in Room 5 in the Recreation Centre.


Meeting closed at 7.19pm