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16th August 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 16 AUGUST 2011 AT 5.18PM


PRESENT
Logan Edgar (Chair), Brad Russell, Katie Reid, Shonelle Eastwood, Thomas Koentges, Art Kojarunchitt, Dan Beck, Francisco Hernandez and Sarah Van Ballekom

IN ATTENDANCE
Aimee Gulliver (Critic Reporter), Matt Tucker (Student Support Centre Manager) and Donna Jones (Minute Secretary)

APOLOGIES
Ariana Te Wake
Dan Beck for leaving early

Van Ballekom/Russell
378/11 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Shonelle's name from a paragraph

Van Ballekom/Kojarunchitt
379/11 THAT the minutes of the Executive Meeting held on 9 August 2011 be accepted as a true and correct record with the above amendment.
CARRIED

MATTERS ARISING
Mojos - Debbie Coulter hasn't heard back from the Archeologist yet.

KIDS FOUNDATION FUNDING APPLICATION
Thomas said he had received verbal agreement from most of the Post Graduate Committee to donate $300 from their budget. The next meeting of the Committee isn't for a couple of weeks which would be too late for the kids event.

Koentges/Hernandez
380/11 THAT OUSA donate $300 to the Kids Foundation Charity Razzmatazz Event to come from the Post Graduate Committee Budget Line.
CARRIED

SERVER EXPENDITURE
Matt had circulated a document explaining the state of the existing server and the cost of fixing it. He is recommending it would be more cost effective if a new server was purchased and the old one used as a back up.

Eastwood/Van Ballekom
381/11 THAT Matt Tucker be granted speaking rights for the duration of this meeting.
CARRIED

Kojarunchitt/Van Ballekom
382/11 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.24pm
CARRIED

Eastwood/Kojarunchitt
383/11 THAT the meeting move out of Committee of the Whole at 5.31pm
CARRIED

Koentges/Van Ballekom
384/11 THAT the OUSA Executive endorses the expenditure for the replacement of the current server as outlined in the 'Server Replacement Proposal'.
CARRIED

RADIO ONE UPDATE
Eastwood/Russell
385/11 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.34pm
CARRIED

Eastwood/Hernandez
386/11 THAT the meeting move out Committee of the Whole at 5.51pm
CARRIED

ENVIRONMENTAL COMMITTEE MEETING MINUTES
Hernandez/Koentges
387/11 THAT the minutes of the Environmental Committee Meeting held on 5 August 2011 be received.
CARRIED

FREEBOX
Eastwood/Van Ballekom
388/11 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED

Donna expressed concern about the contents of the freebox sitting outside during the evenings and being strewn around the Archway. She also asked who would supervise the items.

Francisco gave a guarantee it would be managed by himself and the Environmental Committee. Fran said he would store the gear in the evenings. He said they were keen to see this work. He said other University's have it working well.

The OUSA reception staff expressed concern on how this would be managed also.

Hernandez/Beck
389/11 THAT the OUSA Executive supports the Freebox on a trial for one week.
CARRIED

CONSCIENTIOUS OBJECTION
The Membership Committee met to consider James Rawiri Meagers' application for an exemption of OUSA fees on the grounds of conscience. His request was granted and he has been notified.

He requested his fees go to the Sophie Elliott Trust; however some of the Executive wish to consider the 2011-2012 OUSA Capping Charity which is the Canterbury Earthquake fund. A decision will be made later.

GENERAL BUSINESS
VSM Debate - Sarah will follow up with AJ about setting up coverage of this debate.

National Be Rational Protest - Sarah Van Ballekom had already organised a pre-meeting to allocate tasks and wants to check that everyone on deck to help? The BBQ is from 11.30am-1.30pm, Thomas, Art, Dan and Sarah's friend Willy will assist. Shonelle and Katie will help with the stocks etc. Brad is picking up the bread and cream. Dan and Thomas have the sausages etc ordered.

August 27 Graduation Parade - Shonelle and Katie will sit on the stage. Fran offered to carry a banner.