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26th September 2011

MINUTES OF THE OUSA EXECUTIVE EMERGENCY MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON 16 SEPTEMBER 2011 AT 2:00PM

PRESENT
Logan Edgar (Chair), Shonelle Eastwood, Katie Reid, Ariana Te Wake, Francisco Hernandez, Dan Beck, Art Kojarunchitt, Bradley Russell

IN ATTENDANCE
Alasdair Johnston (Minute Secretary)

APOLOGIES
Sarah Van Ballekom, Thomas Koentges

Kojarunchitt/Russell
436/11 THAT the above apologies be accepted.
Carried

MINUTES OF THE PREVIOUS MEETING

Eastwood/Reid
437/11 THAT the minutes of the executive meeting held on 13 September 2011 be accepted as a true and correct record.
Carried

CONSTITUTIONAL UPDATE

Shonelle spoke to this. She indicated that she had spent a lot of time talking to the lawyers, and they consider that the constitution requires further 'rejigging'. The lawyers would like to see two versions put forward, a VSM one and a non-VSM one, with both either passing or failing. Given the notice period required the election dates will thus need to be moved back a week if elections, referendum and budget are all to be voted on concurrently.

This will mean an extra week of campaigning, but will not effect the nomination period.

Ariana stated that this would interfere with Te Roopu Maori elections, and that she will consult with her executive to decide whether to change their election dates.

Eastwood/Russell
438/11 THAT motions 339/11, 404/11 and 406/11 be rescinded.
Carried
Eastwood/Russell
439/11THAT the voting for the 2012 Executive Elections open at 9am on10 October 2011 and close at 4pm on the 13th of October 2011
Carried

Eastwood/Russell
440/11 THAT the secretary be directed to call a binding Referendum to be held 9am on the 10th of October until 4pm on the 13th of October 2011 Carried

Eastwood/Russell
441/11THAT the binding Referendum being held on10 October 2011 and closing on 13 October 2011 be by electronic means only. Carried

GENERAL BUSINESS

Quorum- There was some anger about the failure to get quorum in the mornings meeting, and an awareness that some executive members need to do better with ensuring they turn up at meetings on time and prepared.

FSO 2011 By-election- There is no constitutional requirement to have a FSO by-election. The elections policy states - where there is a vacancy in the Executive in order to call a by-election the Executive must be satisfied that sufficient time remains in the calendar year and any Executive officer elected would serve for a reasonable amount of time. It was thought given the small amount of time remaining in the year after the main 2012 elections that this was not the case.

Eastwood/Russell
442/11THAT Alasdair Johnston (AJ) be granted speaking rights for the duration of this meeting. Carried


Alasdair (AJ) reminded the executive that the election budget was running tight, and that any further expense in order to run a FSO by-election may mean exceeding the budget line.

The executive decided not to hold a by-election for FSO.


Kojarunchitt/Eastwood
443/11 THAT motion 435/11 be rescinded
Carried

The executive, in collaboration with the Secretary, will decide on a new forum date in time for the next executive meeting

Executive Meetings- The executive announced their intention to hold executive meetings at 5.15pm on Tuesday 20 and Wednesday 21 September 2011.



Meeting closed 2.15pm