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24th January 2012

MINUTES OF THE OUSA EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 24 JANUARY 2012 AT 5.20PM


PRESENT
Logan Edgar (Chair), Francisco Hernandez, Ryan Edgar, Blake Luff, Victoria Koszowski and Lisa Pohatu

IN ATTENDANCE
Darel Hall (General Manager) and Donna Jones (Minute Secretary)

APOLOGIES
Aaspreet Boparai and Art Kojarunchitt

R Edgar/Hernandez
sc01/12 THAT the above apologies be accepted.
CARRIED

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Hernandez/R Edgar
sc02/12 THAT Victoria Koszowski, Blake Luff and Lisa Pohatu be co-opted onto the standing committee of the executive for the duration of this meeting.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Luff/Hernandez
sc03/12 THAT the minutes of the standing committee of the executive held on 13 December 2011 be accepted as a true and correct record.
CARRIED

PRESIDENT'S FOURTH QUARTER (2011) REPORT
R Edgar/Luff
sc04/12 THAT Logan Edgar's 2011 fourth quarter report was late.
CARRIED

Pohatu/Koszowski
sc05/12 THAT Logan Edgar's 2011 fourth quarter report be accepted and he continue to be paid his honorarium.
CARRIED

SENATE AND BOARD OF GRADUATE STUDIES COMMITTEE APPOINTMENTS
Luff/Hernandez
sc06/12 THAT Logan Edgar, Aaspreet Boparai, Art Kojarunchitt, Victoria Koszowski, and Lisa Pohatu be appointed to the Senate Committee for 2012.
CARRIED

Luff/Hernandez
sc07/12 THAT Victoria Koszowski be appointed to the Board of Graduate Studies for 2012.
CARRIED

DISAFFILATIONS
Luff/Koszowski
sc08/12 THAT the Pakistan Cultural Society of New Zealand, Otago University Skateboard Club, BEZ Social Club, Dunedin Hapkido Club and the Vikings Volleyball Club be disaffiliated from OUSA.
CARRIED

Luff/Koszowski
sc09/12 THAT OUSA takes control of the Otago University Skateboarding Club and that the bank account be closed and the balance be forwarded to OUSA to be held in trust should a similar club is affiliated.
CARRIED


UNIVERSITY AND OUSA COMMITTEES FOR 2012 FOR DISCUSSION
Logan will email the committee structure list to the Executive and they can nominate what committee they prefer. Also it is noted that some are appointed by default of the position on the Executive. This will be finalized at another meeting later.

CAPPING CHARITY 2012
Fran will set up a face book poll and gauge interest from students. This will be finalised later as there isn't urgency.

EXTERNAL CHANGE RELEVANT TO STUDENTS
The President has indicated he would like this to be a permanent item on the agenda each meeting along with the Intelligence section. When the "power lunch" meetings in the front office are set up properly he hopes the outcomes from these lunch meetings will be discussed under these new headings. The relevant Executive members will chair these meetings. This will be a good engagement with students.

INTELLIGENCE
The Vice Chancellor has requested a monthly meeting slot with Logan and or the Executive. If necessary relevant discussions from these meetings with Prof Hayne would be covered at this part of the Executive Meetings.

GENERAL BUSINESS
Executive contact details and photos - Fran is compiling a good list of telephone numbers, emails etc to distribute.

Efficient rostering etc for Exec - Logan is setting up rosters for the Executive going forward and hopes to be well organized this year. Accountability and communication being worked on.


NEXT MEETING
The next Executive Meeting is scheduled for 7 February 2012 at 5.15pm. Fortnightly meetings will be trailed this year.


STRICT COMMITTEE FOR EXEC ONLY TIME
Luff/Koszowski
sc10/12 THAT the meeting move into Strict Committee for reasons of personal privacy at 5.50pm.
CARRIED

R Edgar/Luff
sc11/12 THAT the meeting moved out of Strict Committee at 6.12pm
CARRIED


Meeting closed at 6.15pm