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7th February 2012

MINUTES OF THE OUSA STANDING COMMITTEE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 7 FEBRUARY 2012 AT 5.23PM


PRESENT
Logan Edgar (Chair), Ryan Edgar, Francisco Hernandez, Aspreet Boparai, Victoria Koszowski and Lisa Pohatu

IN ATTENDANCE
Darel Hall (General Manager), Kitty Brown (Events Manager) and Donna Jones (Minute Secretary)

COOPT MEMBERS ONTO THE STANDING COMMITTEE
Hernandez/Edgar
sc12/12 THAT Victoria Koszowski and Lisa Pohatu be co-opted onto the Standing Committee of the executive for the duration of this meeting.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Edgar/Boparai
sc13/12 THAT the minutes of the previous Standing committee meeting held on 24 January 2012 be accepted as a true and correct record.
CARRIED

ORIENTATION UPDATE
Pohatu/Edgar
sc14/12 THAT Kitty Brown be granted speaking rights for the duration of this meeting.
CARRIED

Kitty addressed the meeting to explain the latest updates for Orientation and to answer any questions.

Logan has sent an email to the Executive outlining where they are to be and on what days. A roster is online for them to sign up.

Tent City will have an OUSA information site and an Executive member will be required to be there all day to help out and give out information.

Logan is the team leader for Sports Day he is going to dress up. Ryan, Victoria and Lisa are offering to assist him at this event.

The Student Support Centre manages the overall RU OK duties now. However, there are places for the Executive to slot in as it is good for them to be involved. Aspreet, Victoria and Ryan will consider signing up for the training and let Matt Tucker know. Fran will also follow this up with an email.

There is an Orientation Networking Meeting on Monday at noon at the Clubs and Societies Centre. The Executive are welcome to attend. This will be good information sharing.

Kitty will send out an email about the Bus Tours of Dunedin leaving Albany Street beside the Museum.

Kitty was thanked for attending and left the meeting.

EXECUTIVE RESIGNATION
The Secretary received a resignation from Art Kojarunchitt for personal reasons. Art was a valuable long serving Executive member who has given the Executive and the International Student Community a great deal.

The OUSA Executive and staff wish Art all the very best for his future endeavours.

Hernandez/Kojarunchitt
sc15/12 THAT Art Kojarunchitt's resignation letter be received.
CARRIED

Moved from the Chair
sc16/12 THAT OUSA thank Art Kojarunchitt for his hard work and extensive time at OUSA, especially his commitment and loyalty to the International Student Community.
CARRIED

CAPPING CHARITY 2012
Hernandez/Koszowski
sc17/12 THAT Darel Hall be granted speaking rights for the duration of this meeting.
CARRIED

Each year the International Cultural Night holds an event and the proceeds are donated to the Otago Community Hospice. Darel explained that last year there was an unfortunate loss of $500. The Hospice relies on donations for a lot of their funding.

OUSA wished to recognize this loss and it was agreed that the shortfall would and reimbursed and also to nominate the Hospice as the Capping Charity for 2012.

Pohatu/Kozowski
sc18/12 THAT OUSA reimburse the Otago Community Hospice the sum of $500 nett.
CARRIED

The General Manager and Finance Officer will discuss what budget line this will come from at a later date.

Hernandez/Edgar
sc19/12 THAT the Otago Community Hospice be the Capping Charity for 2012.
CARRIED




COMMITTEE APPOINTMENTS
Senate and Board of Graduate Studies were appointed at the previous Standing Committee Meeting.

The Secretary advised an Executive Representative is required on the health and safety committee. This will be considered later.

Also, as the next University Union Limited Meeting is coming up this week we need to appoint a Director to replace Bradley Russell.

There will be further appointed made after the By Elections to enable other Executive members to be appointed onto some of the Committees.

Koszowski/Edgar
sc20/12 THAT Ryan Somers-Edgar - Finance Officer be appointed as a Director to the Board of University Union Limited henceforth until 31 December 2012. CARRIED

Koszowski/Edgar
sc21/12 THAT Ryan Edgar be appointed to the Standing Committee of the Senate for 2012.
CARRIED


Koszowski/Edgar
SC22/12 THAT Aspreet Boparai be appointed to the Summer School and Continuing Education Board for 2012.
CARRIED


Koszowski/Edgar
SC23/12 THAT Victoria Koszowski be appointed to the Research Committee for 2012.
CARRIED


Koszowski/Edgar
SC24/12 THAT Aaspreet Boparai, and Karapuketapu Dentice be appointed to the Quality Advancement Committee for 2012.
CARRIED


Koszowski/Edgar
SC25/12 THAT Aaspreet Boparai be appointed to the Board of Undergraduate Studies for 2012.
CARRIED






Koszowski/Edgar
SC26/12 THAT Aaspreet Boparai be appointed to the Committee for the Advancement of Teaching and Learning for 2012.
CARRIED
Koszowski/Edgar
SC26/12 THAT Aaspreet Boparai be appointed to the Admissions Advisory Group for 2012.
CARRIED


Koszowski/Edgar
SC27/12 THAT Victoria Koszowski be appointed to the Health Science Divisional Board for 2012.
CARRIED


Koszowski/Edgar
SC28/12 THAT Victoria Koszowski be appointed to the Graduate Research Student Liaison Committee for 2012.
CARRIED


Koszowski/Edgar
SC29/12 THAT Ryan Edgar be appointed to the Lecture Theatre and Timetables Committee for 2012.
CARRIED


Koszowski/Edgar
SC30/12 THAT Aaspreet Boparai be appointed to the Library Student Liaison Committee for 2012.
CARRIED


Koszowski/Edgar
SC31/12 THAT Blake Luff be appointed to the Student Health Review Panel for 2012.
CARRIED


Koszowski/Edgar
SC32/12 THAT Martin Burke be re-appointed to the Hocken Collections Committee for 2012.
CARRIED


Koszowski/Edgar
SC33/12 THAT Francisco Hernandez be appointed to the Human Ethics Committee for 2012.
CARRIED


Koszowski/Edgar
SC34/12 THAT Francisco Hernandez be appointed to the Chaplaincy Board for 2012.
CARRIED


Koszowski/Edgar
SC35/12 THAT Francisco Hernandez be appointed to the Ethical Behaviour Committee for 2012.
CARRIED

Koszowski/Edgar
SC36/12 THAT Blake Luff be appointed to the Information Technology Advisory Committee for 2012.
CARRIED


Koszowski/Edgar
SC37/12 THAT Ryan Edgar be appointed to the Distance Learning Advisory Board for 2012.
CARRIED


Koszowski/Edgar
SC38/12 THAT Logan Edgar and Aaspreet Boparai be appointed to the Limitation of Enrolment Working Party for 2012.
CARRIED


Koszowski/Edgar
SC39/12 THAT Logan Edgar and Francisco Hernandez be appointed to the Code of Conduct Working Party for 2012.
CARRIED


Koszowski/Edgar
SC40/12 THAT Francisco Hernandez be re-appointed to the Environmental Sustainability Advisory Committee for 2012.
CARRIED


Koszowski/Edgar
SC41/12 THAT Blake Luff and Marama Kainamu-Wheeler be appointed to the Clinical Governance Committee for 2012.
CARRIED


Koszowski/Edgar
SC42/12 THAT Logan Edgar be appointed to the Capital Development Committee for 2012.
CARRIED


EXTERNAL CHANGE RELEVANT TO STUDENTS
- Students returning to Dunedin now. "Welcome to Dunedin" banner going with Logan to the airport next week.
- Briefing to the incoming Minister from Treasury to talk about the re-introducing interest on student loans.
- Suggestions that a liquor ban be extended to the wider North Dunedin area. The DCC and the University are in agreement with this ban, especially to prevent events such as the Hyde Street Keg Party.

INTELLIGENCE
The front office is being prepared as the new student meeting hub, new furniture is to arrive this week. Ryan has been very instrumental in getting the furniture purchased and setting this up.

GENERAL BUSINESS
Mojo's - the sale of agreement document is to be signed by a Justice of the Peace and then this can proceed. Ryan and Logan to sort this out tomorrow.

OUSA people mover van - It has been discussed that this van is impractical and the Blake Luff has offered to research a better option. The Clubs and Societies are to be consulted, especially clubs that use the van a lot to get their opinion.

By Elections - It was agreed that these elections should take place as soon as practical as there are now four vacancies. Fran is going to suggest some dates within the rules of the constitution and email around for feedback. Also check with Critic and AJ about promotions. This will be discussed again at the next meeting.

NEXT MEETING
Owing to Orientation week being in a fortnight the next meeting will be 14 February 2012 at 5.15pm

COMMITTEE OF THE WHOLE
Boparai/Koszowski
sc43/12 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.15pm
CARRIED

Hernandez/Koszowski
sc44/12 THAT the meeting move out of Committee of the Whole at 7.05pm
CARRIED

Edgar/Hernandez
sc45/12 THAT the 2012 Operational Plan and Budget be approved.
CARRIED





UNIVERSITY SPORT NEW ZEALAND
In 2011 the OUSA has questioned whether USNZ provided the services membership promises. Discussion through the later part of 2011 has led to a settling of the dispute.

Pohatu/Boparai
sc46/12 THAT OUSA agree to pay University Sport New Zealand (USNZ) the sum owing of $28,750 inclusive of GST as specified in the letter dated 31 January 2012.



Meeting closed at 7.14pm