Meeting Highlights
MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 9th MAY 2018
AT 3.00PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, James Heath, Abigail Clark, Josh Smith, Norhan El Sanjak, Roger Yan, Tiana Mihaere, Kirio Birks and Umi Asaka
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joel MacManus (Critic Editor), Charlie O’Mannin (Critic News Reporter), Laura Cairns (Observer), Donna Jones (Minute Secretary) Guests: Rachel Currie, Jared Hayes, Phillippa Hoult and David Tapp
APOLOGIES
Tiana Mihaere for leaving early
Moved from the Chair
251/18 THAT the above apology be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
252/18 THAT Debbie Downs, Donna Jones, Laura Cairns, Joel MacManus and Charlie O’Mannin be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Nothing to report this week.
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
253/18 THAT the minutes from the executive meeting held on 2 May 2018 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
New Chaplains gifts – Abigail has purchased the gifts and will give them out at the functions coming up.
EXECUTIVE QUICK ROUND UP
The round up was a quick and swift account of the week.
PRESIDENT’S APRIL REPORT
Clark/Yan
254/18 THAT the President’s April Report be received.
CARRIED
BOARD OF GRADUATE STUDIES REPORT
Birks/J Smith
255/18 THAT the Board of Graduate Studies report of 8 March 2018 be received.
CARRIED
HEALTH SCIENCES DIVISIONAL BOARD REPORT
Birks/J Smith
256/18 THAT the Health Sciences Divisional Board report of 15 March 2018 be received.
CARRIED
WELFARE COMMITTEE (WelCom) REPORT
Clark/Asaka
257/18 THAT the minutes of the Welfare Committee meeting 26 April 2018 be received.
CARRIED
STUDENT GENERAL MEETING
Meads/Birks
258/18 THAT the Secretary be directed to call a Student General Meeting (SGM) on 24 May 2018 at 1pm in the Main Common Room, University Union Building.
Agenda items to come.
CARRIED
INDEPENDENT ARBITRATOR APPOINTMENT
Meads/J Smith
259/18 THAT Prof Paul Roth be appointed as Independent Arbitrator for the Elections and Referendum’s during 2018.
CARRIED
INTERNATIONAL COMMITTEE APPOINTMENT
Asaka/Clark
260/18 THAT Carmen Au be appointed to the International Committee for 2018.
CARRIED
EDUCATION COMMITTEE (EduCom) APPOINTMENTS
Heath/Birks
261/18 THAT Abigail Clark, Kirio Birks, Sam Smith, Roger Yan, Philippa Briggs, Umi Asaka, Andre Castaing, Caitlin Barlow-Groome Rawiri Manley, Issac Atley and Joy Sim be appointed to the Education Committee for 2018.
CARRIED
GENERAL BUSINESS
Insurance renewal – Debbie thanked those who have returned her email about personal insurance to renewal the Association insurance.
CEO April Report – Debbie updated her report stating there were 499 cuddle fix attendances and $3 lunches had between 8000 and 12.800 through the door for the month.
Elections Presidential forums – it was suggested these be held in the evening in the UBar to attract more students. Caitlin wanted to attract interest and book just in case
Moved from the Chair
262/18 THAT the meeting move into committee of the whole for reasons of Commercial Sensitivity at 3.21pm.
CARRIED U
Moved from the Chair
263/18 THAT the meeting move out of committee of the whole at 3.23pm.
CARRIED U
Cultural Clubs Competition – Harry Evison Lounge – 12 May 3-5pm
OUSA Budgets – Sam will email the Executive with a timeline to arrange a meeting for the executive to go through their budgets.
Rev Wayne Te Kaawa – Maori Chaplain’s induction on Thursday evening 7.30pm in Te Tumu.
Reception duties – please ensure you manage to do your duties on reception.
Moved from the Chair
264/18 THAT the meeting move into strict committee for reasons of personal privacy at 3.27pm.
CARRIED U
Moved from the Chair
265/18 THAT the meeting move out of strict committee at 3.52pm.
CARRIED U
Moved from the Chair
266/18 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 4.04pm
CARRIED U
Moved from the Chair
267/18 THAT the meeting move out of committee of the whole at 4.46pm
CARRIED U
Meeting closed
Signed: ___________________________________ Date: _________