Constitution & Policies

Constitution & Policies

Constitution & Policies

You can download the full Constitution and Rules of the Otago University Students' Association here.

You can download the full Constitution and Rules of the Otago University Students' Association in both Te Reo and English here.

You can download the full Policy Manual of the Otago University Students' Association here.               

Policies passed in 2020

These are policies passed throughout the year. The policy manual will be updated at the beginning of each year. 

Clubs Affiliation Policy read here

Reporting Policy read here

Investment Policy read here

Grants Policy read here 

Reporting Policy read here, Note the name change to Accountability.

All terms of references have been updated to standardise their format. 

New Terms of references include: 

        Finance and Expenditure Committee

       Submissions Committee

       Affliated Clubs Council 

Advisory Board Policy

Clubs Compliants and Sexual Misconduct Policy

Club Code of Conduct

Code of Conduct

Discipline Policy 

Executive Conduct Subcommittee

Policies on Notice 

The entire policy manual is on notice here.

Here is a rundown of each policy and changes: 

Terms of reference 

Academic= membership ratified and for the remainder of the year 

ACC= none  

Blues and golds= none 

Colleges= add in UOPISA representative, remove budget stuff

Constitution review: none  

Elections campaign= Change to correct roles  

Elections review= none

Executive Conduct Subcommittee= none

Grants= Wider community representatives which splits into the one being culturally competent

Policy committee: none 

Residential= none 

SGM engagement= update of names 

Submissions= none 

Welfare and equity= none 

International= rescind  

PG= rescind  


Accountability= removal of motion to request resignation  (this is added to the discipline policy)

Advisory Board= none 

Appointment= adding the registrar to be updated and kept by president and secretary (follows current practice). 

Code of Conduct= none

Discipline Policy= none 

Duties of an Executive Officer (was the job description policy)= changing structure of general duties, addition of sustainability under general duties

Elections procedure= change of structure and removing the provision of tickets

Subcommittee= change of committee titles 

Travel expenses= slight change to add in representatives/elects

Referenda= formatting, make it the AVP and FSO who writes the summary 


Capital expenditure= none 

Delegated authorities= none 

ICT= none  

Investment= none 

Media independence policy= none  

Charitable donations= rescind  

Employment= rescind  

Piupiu= rescind  


Finance= none 

Parents room and women's room= changes around  wording

Policy development protocol= huge changes around structure to make it up to current practise  

Recreational carpark= rescind  

Smoke free= rescind  

Volunteers= rescind 

Membership= rescind  

Recreation (New section)

Clubs Complaints= none 

Club conduct= none 

Club affiliation= none  

Grants= none  

Blues & golds= none 


Quarterly report= trying to make it clearer for ex-officio JD 

Breakdowns= none  

Meeting minutes= none  

Terms of reference= new  

Policy= new

Please email any submissions on the policies on notice to adminvp@ousa.org.nz 

About OUSA Constitution and Policies

What is the Constitution?
The Constitution is our guiding document and contains all the rules pertaining to how OUSA is to be run. It covers a wide range of stuff: powers of the student body, the Executive, how Student Forums and Referenda are to be run, what the composition of the Executive is. Additionally it lists standing orders (the rules) for how to run meetings.

What is internal policy?
This is policy about stuff that happens internally within OUSA. The Executive has the power to set policy regarding matters of business, activities and all operations of the Association and any other matters internal to the Association. 
Internal policy covers things like the terms of reference of committees, elections/referenda and how club and individual grants are awarded. 

What is external policy?
External policy is all about what you guys think! The Constitution gives the student body power to set policy regarding the position of the Association on matters external to the Association. 

OUSA Policy Search
You can use a keyword search, but if you want to see all OUSA's external policies, put 'ALL' into the search box. For all internal policies, put 'internal'.

Click here for University of Otago Ethical Behaviour Policy.

The OUSA staff must meet good standards of personal behaviour. If any person believes staff have not met good standards and wish to lay a formal complaint, click here to download the procedure document.


OUSA Policy Search