You can download the full Constitution and Rules of the Otago University Students' Association here.
You can download the full Constitution and Rules of the Otago University Students' Association in both Te Reo and English here.
You can download the full Policy Manual of the Otago University Students' Association here.
Policies passed in 2020
These are policies passed throughout the year. The policy manual will be updated at the beginning of each year.
Clubs Affiliation Policy read here
Reporting Policy read here
Investment Policy read here
Grants Policy read here
Reporting Policy read here, Note the name change to Accountability.
All terms of references have been updated to standardise their format.
New Terms of references include:
Finance and Expenditure Committee
Affliated Clubs Council
Policies on Notice
The entire policy manual is on notice here.
Here is a rundown of each policy and changes:
Terms of reference
Academic= membership ratified and for the remainder of the year
Blues and golds= none
Colleges= add in UOPISA representative, remove budget stuff
Constitution review: none
Elections campaign= Change to correct roles
Elections review= none
Executive Conduct Subcommittee= none
Grants= Wider community representatives which splits into the one being culturally competent
Policy committee: none
SGM engagement= update of names
Welfare and equity= none
Accountability= removal of motion to request resignation (this is added to the discipline policy)
Advisory Board= none
Appointment= adding the registrar to be updated and kept by president and secretary (follows current practice).
Code of Conduct= none
Discipline Policy= none
Duties of an Executive Officer (was the job description policy)= changing structure of general duties, addition of sustainability under general duties
Elections procedure= change of structure and removing the provision of tickets
Subcommittee= change of committee titles
Travel expenses= slight change to add in representatives/elects
Referenda= formatting, make it the AVP and FSO who writes the summary
Capital expenditure= none
Delegated authorities= none
Media independence policy= none
Charitable donations= rescind
Parents room and women's room= changes around wording
Policy development protocol= huge changes around structure to make it up to current practise
Recreational carpark= rescind
Smoke free= rescind
Recreation (New section)
Clubs Complaints= none
Club conduct= none
Club affiliation= none
Blues & golds= none
Quarterly report= trying to make it clearer for ex-officio JD
Meeting minutes= none
Terms of reference= new
Please email any submissions on the policies on notice to firstname.lastname@example.org
About OUSA Constitution and Policies
What is the Constitution?
The Constitution is our guiding document and contains all the rules pertaining to how OUSA is to be run. It covers a wide range of stuff: powers of the student body, the Executive, how Student Forums and Referenda are to be run, what the composition of the Executive is. Additionally it lists standing orders (the rules) for how to run meetings.
What is internal policy?
This is policy about stuff that happens internally within OUSA. The Executive has the power to set policy regarding matters of business, activities and all operations of the Association and any other matters internal to the Association.
Internal policy covers things like the terms of reference of committees, elections/referenda and how club and individual grants are awarded.
What is external policy?
External policy is all about what you guys think! The Constitution gives the student body power to set policy regarding the position of the Association on matters external to the Association.
OUSA Policy Search
You can use a keyword search, but if you want to see all OUSA's external policies, put 'ALL' into the search box. For all internal policies, put 'internal'.
Click here for University of Otago Ethical Behaviour Policy.
The OUSA staff must meet good standards of personal behaviour. If any person believes staff have not met good standards and wish to lay a formal complaint, click here to download the procedure document.