Meeting Highlights
MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 16 MAY 2018 AT 3.00PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, Abigail Clark, Kirio Birks, Norhan El Sanjak, Umi Asaka, Roger Yan, Josh Smith and James Heath
IN ATTENDANCE
Will Dreyer (Observer), Laura Cairns (Observer), Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Charlie O’Mannin (Critic News Reporter), andJoel MacManus (Critic Editor)
APOLOGIES
Tiana Mihaere
Moved from the Chair
272/18 THAT the above apology be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
273/18 THAT Will Dreyer, Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
274/18 THAT the minutes of the executive meeting 9 May 2018 be accepted as a true and correct record.
CARRIED U
MINUTES OF THE PREVIOUS EMERGENCY MEETING
Motion 271/18 was not carried unanimously as stated.
Moved from the Chair
275/18 THAT the minutes from the Emergency meeting held on 14 May 2018 be accepted as a true and correct record with the above amendment.
CARRIED U
RATIFY THE RESOLUTION FROM THE EMERGENCY MEETING
There were inquiries if the money had been sent and where it come from.
Moved from the Chair
276/18 THAT the resolutions from the emergency meeting held on 14 May 2018 be ratified.
CARRIED U
MATTERS ARISING
NZUSA – further clarification was sought on whether there was a breach in the constitution. There had been licit opinions and legal advice obtained informing us it wasn’t a breach. The Secretary has requested a written legal opinion.
HEALTH AND SAFETY
Nothing to report
EXECUTIVE QUICK ROUND UP
An attempt to speed this up was unsuccessful. A busy week.
FURTHER SPEAKING RIGHTS
Moved from the Chair
277/18 THAT Laura Cairns be granted speaking rights for the duration of this meeting.
CARRIED U
FOR PROFIT EDUCATION
Will addressed the meeting asking if OUSA could please support this with advertising and promotion of this event on 18 July 2018 in the MCR at 6pm.
it was agreed and if they go through Marketing and Comms’ they will assist them.
FINANCE AND EXPENDITURE MINUTES
S Smith/Birks
278/18 THAT the Finance and Expenditure meeting minutes of the 17 April 2018 and 9 May 2018 be received.
CARRIED
ICOM, INTERNATIONALISATION AND CHAPLAINCY
Asaka/Clark
279/18 THAT the International Committee meeting minutes of 27 April 2018 and 7 May 2018 be received.
CARRIED
Asaka/Clark
280/18 THAT the Internationalisation report of 7 May 2018 be received.
CARRIED
Asaka/Clark
281/18 THAT the Otago Tertiary Chaplaincy Trust Board report of 10 May 2018 be received.
CARRIED
COLLEGE COMMITTEE MINUTES
El Sanjak/J Smith
282/18 THAT the Colleges Committee meeting minutes of 2 May 2018 be received.
CARRIED
ZERO CARBON ACT
As attached. Caitlin has been approached to see if the Executive sign an open letter to James Shaw the Minister of Climate Change.
The letter states we’ll keep on rising to the challenge of reducing our emissions, and to offer our support to your government as it works to build the architecture for a fair, equitable, just transition to a safe climate future for all New Zealanders.
The Executive agreed to sign this letter and would allow Caitlin to follow it up.
It is hoped James Shaw may visit the campus on 12 July, however this hasn’t been confirmed yet.
FURTHER SPEAKING RIGHTS
Moved from the Chair
283/18 THAT Joel MacManus and Charlie O’Mannin be granted speaking rights for the duration of this meeting.
CARRIED U
STUDENT GENERAL MEETING
There are three items for the student general meeting scheduled for 24 May 2018
Meads/S Smith
284/18 THAT THAT the 2018 OUSA Executive honour the will of the Student Body by increasing Executive Officer honoraria payments from Monday 4 June according to the October 2017 referendum results. As a result, the Constitution will be breached.
CARRIED
The student body may move a motion to validate this breach at the SGM as per clause 17 of the Constitution by special resolution.
Meads/Yan
285/18 THAT the 2018 OUSA Executive be back-paid their honoraria increase agreed to by the Student Body at the October 2017 referendum.
CARRIED
Also the Secretary was delivered a motion of no confidence in the Post Graduate Officer on 10 May to be heard at the SGM on 24 May 2018.
MEMORANDUM OF UNDERSTANDING WMSA/OUSA
There is a typo on the Physical Activities – should be $1,000.00
Moved from the Chair
286/18 THAT the common seal be affixed to the Memorandum of Understanding between the Wellington Medical Students’ Association and the Otago University Students’ Association: February 2018 – January 2019 with the amendment.
CARRIED U
AFFILIATIONS
J Smith/Meads
287/18 THAT the Otago University Nutrition Association be affiliated to OUSA.
CARRIED
J Smith/Meads
288/18 THAT the Otago Students’ Comedy Club be affiliated to OUSA.
CARRIED
GENERAL BUSINESS
No confidence motion in the Post Graduate Officer – Abigail requested the
exec’ publicly support Kirio and expressed how destructive this would be for the exec’, also mentioning the time it would take for a by election.
Abigail then requested to move a motion:
Clark/
289/18 THAT the OUSA Executive publicly supports Postgraduate Officer Kirio Birks at the upcoming Student General Meeting in relation to the motion of no confidence brought against him
WITHDRAWN
Moved from the Chair
290/18 THAT the meeting move into Committee of the Whole for reasons of personal privacy
CARRIED U
The Secretary called point of order as there was a motion on the floor and the meeting shouldn’t move into committee until this motion is dealt with.
Moved from the Chair
291/18 THAT the meeting move out of Committee of the whole
CARRIED U
The Executive expressed more time was needed to discuss this.
At the request of the mover the motion 289/18 was withdrawn.
Meeting closed at 3.55pm
Signed: ___________________________________ Date: _________