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Meeting Highlights

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Meeting Highlights

4 July 2018

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Meeting Highlights

MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 4 JULY 2018 AT 3.01PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

 

PRESENT

Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, James Heath, Roger Yan, Kirio Birks, Josh Smith, Umi Asaka, Norhan El Sanjak (via skype) and Abigail Clark

IN ATTENDANCE

Donna Jones (Minute Secretary), Charlie O’Mannin (Critic News Reporter), Joel MacManus (Critic Editor) and Sinead Gill (Observer)

APOLOGIES

            Abigail Clark for lateness

            Norhan El Sanjak for lateness

            Moved from the Chair

339/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS MEETING

            S Smith/Birks

340/18 THAT the minutes from the Standing Committee Meeting held on 27 June 2018 be accepted as a true and correct record.

                                                                        Abstain:                       Heath, Asaka, Yan

                                                                                                                        CARRIED

            Norhan joined the meeting via skype at 3.30pm

SPEAKING RIGHTS

            Moved from the Chair

341/18 THAT Donna Jones, Joel MacManus and Charlie O’Mannin be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

NZUSA UPDATE

            Moved from the Chair

342/18 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 3.04pm.

                                                                                                                        CARRIED U

            Moved from the Chair

343/18 THAT the meeting move out of committee of the whole at 3.12pm

                                                                                                                        CARRIED U

POLICIES TO SET

            Meads/Heath

344/18 THAT the Appointments Policy, Capital Expenditure Policy and the Delegated Authorities Policy be set.

                                                                                                                        CARRIED

EXECUTIVE SECOND QUARTER REPORTS

The Executive wish to tighten up their use of rules and regulations with their policies etc.  Some of the executive reports had minor breaches - over the word limit, not in the correct format. This time they agreed to be lenient under clause 5.3 of the reporting policy, however in future could everyone follow the correct policy?

Sam Smith –

Moved from the Chair

345/18 THAT Sam Smith’s second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            Roger Yan –

            Moved from the Chair

346/18 THAT Roger Yan’s second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            Cameron Meads assumed the Chair at 3.15pm

            Caitlin Barlow-Groome –

            Moved from the Chair

347/18 THAT Caitlin Barlow-Groome’s second quarter report be accepted and she continue to be paid her full honorarium.

                                                                                                                        CARRIED U

            Caitlin Barlow-Groome resumed the Chair at 3.16pm

            Norhan El Sanjak –

            Moved from the Chair

348/18 THAT Norhan El Sanjak’s second quarter report be accepted and she continue to be paid her full honorarium.

                                                                                                                        CARRIED U

            Umi Asaka –

           

Moved from the Chair

349/18 THAT Umi Asaka’s second quarter report be accepted and she continue to be paid her full honorarium.

                                                                                                                        CARRIED U

            Cameron Meads –

            Moved from the Chair

350/18 THAT Cameron Meads second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            Kirio Birks –

            It was agreed that Kirio set up a Post Graduate Committee as soon as possible.

351/18 THAT Kirio Birk’s second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            James Heath –

            Moved from the Chair

352/18 THAT James Heath’s second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            Josh Smith –

            Moved from the Chair

353/18 THAT Josh Smith’s second quarter report be accepted and he continue to be paid his full honorarium.

                                                                                                                        CARRIED U

            Tiana Mihaere –

Moved from the Chair

354/18 THAT the Executive accepted with support Tiana Mihaere’s report being late owing to her being unwell.

                                                                                                                        CARRIED U 

As she is working in Christchurch her report will be heard at the next executive meeting.

AFFILIATION

            J Smith/Yan

355/18 THAT the Otago Student Spearfishing and Hunting Club be affiliated to OUSA.

                                                                                                                        CARRIED

           

GENERAL BUSINESS

Congratulations to our International Officer and to a former Clubs and Societies staff member on their awards –

            Moved from the Chair

356/18 THAT OUSA congratulate Umi Asaka on being awarded the Inclusion and Diversity Award at the New Zealand Youth Awards presented in Wellington on 28 June 2018.

                                                                                                                        CARRIED U  

            Moved from the Chair

357/18 THAT OUSA congratulate Injy Johnstone on being awarded the Leadership Awards at the New Zealand Youth Awards presented in Wellington on 28 June 2018.

                                                                                                                        CARRIED U

            Art Week –

            If the Executive wish to hold an event during this week please see Emma Anderson by the end of next week.

            International Food Festival –

            The cooking for this festival will be at the Logan Park High School this year.  If anyone can help please see Caitlin.  Also, the executive usually help with the tokens on the day so please sign up with Caitlin if you can help.  It does involve a full day.

            Kiwiana –

            This event is on Wednesday 5-7pm.  If anyone wishes to assist please let Caitlin know.

            Class Rep’ Review –

            There is an online document if the executive wish to contribute.  There will be a forum and chat about this.

            Student Services Review (SSR) –

            Rachel Currie, Student Services Engagement Coordinator will be coming to OUSA to update them on this process on Thursday 12.30pm.

            Executive meeting times for next semester –

            Please get your availability to Cam asap so the times can be set.

            Student engagement fortnightly meetings –

            James and Roger are enthusiastically working on student engagement.  They are promoting an idea of being more visible and interactive holding fortnightly student meetings in the Main Common Room.  They are compiling headline topics and floating their ideas.

            Abigail arrived at 3.39pm

           

 

Executive report, Abigail Clark –

            Moved from the Chair

358/18 THAT Abigail Clark’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

 

Meeting closed at 3.40pm

 

 

Signed: ___________________________________                        Date: _________