Many reports were submitted and passed - Katie Bryan was given special recognition - Steph Reader's resignation was accepted and her meeting commitments reassigned, a staffing committee has been formed to review the General Manager's job description, and Julia - Critic's Editor next year - gets a bit of a formal congrats.
MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE STUDENT SUPPORT CENTRE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 28 SEPTEMBER 2010 AT 5.20PM
Harriet Geoghegan, James Meager, Imogen Roth, Dan Stride, Katie Bryan, Art Kojarunchitt, Ariana Te Wake, Ros Mackenzie, Shonelle Eastwood, Dave McKelvey, Walker MacMurdo and Michael Anderson
Stephen Alexander (General Manager), Julia Hollingsworth (Critic Reporter), Brad Russell (AVP elect) and Donna Jones (Minute Secretary)
Travis Monk, Malia Vete and Claire Jackson
Moved from the Chair
405/10 THAT the above apologies be accepted.
MINUTES OF THE PREVIOUS MEETING
Motion 388/10 should include - THAT motion 378/10 be amended to read
Motion 396/10 should include - the Secretary
Moved from the Chair
406/10 THAT the minutes of the Executive Meeting held on 22 September 2010 be accepted as a true and correct record with the above amendments.
It was noted that Stephanie Reader has resigned with regret. This was going to be noted at the previous executive meeting, however, we lost quorum and the meeting ceased.
Could Stephanie be asked to submit a report for her last quarter please?
The candidates standing for Co-President were invited to join the meeting via speaker phone. Their CVs have been circulated. Caitlin Dunham standing for National Women's Rights Officer has sent her CV but was unavailable for a call because of work commitments.
One Executive member expressed a strong opinion that if any of these candidates were not going to support OUSA's motion to cut down on the time allowed if withdrawing from NZUSA, then we should not vote for any of them.
The meeting agreed they would like our delegates to vote for whoever is going to listen to OUSA and those who want change.
Ros left at 5.53pm
Ros returned at 5.54pm
Rawa Karetai - Rawa had looked at pro rata fees, worked with Universities and agreed NZUSA needed to change.
Walker left at 6.00pm
Walker returned at 6.02pm
Jo Hymers - Jo has the reputation of being extremely organised. She is a good spokesperson and lobbyist.
Harriet left at 6.12pm
Harriet returned at 6.13pm
Max Hardy - Max is receptive to change. He has a good track record whilst being on the executive at VUWSA. He showed strength with the quality of the Education Sector.
David Do - Obvious experience whilst being on NZUSA. Has he been listening to OUSA's concerns during his terms as Co-President?
Ros left at 6.35pm
Ros returned at 6.38pm
407/10 THAT Stephen Alexander and Brad Russell be granted speaking rights for the duration of this meeting.
The candidates were then discussed. OUSA would support Caitlin Durham for NWRO as she is the only person standing.
Harriet asked for direction on how they as delegates should vote? There was a strong message that NZUSA need to change and the three month withdrawal motion wasn't the only issue needing to change.
It was agreed not to split votes. After some time they were given a clear mandate.
Walker left at 7.03pm
Walker returned at 7.05pm
LIBRARY SERVICES COMMITTEE REPORT
408/10 THAT the Library Services Board Meeting report of 23 September 2010 be received.
STAFFING COMMITTEE MINUTES
The staffing committee update is received. There has been consultation with Alistair Broad a former OUSA President and honorary Solicitor. This committee is to review the General Manager's job description. The General Manager's position is in line with the Strategic Plan.
Discussion took place about Finance and Expenditure Committee being similar to the Strategy Board. Should the Strategy Board Terms of Reference be rescinded as there appears to be an overlap?
The Finance and Expenditure Board works similarly to the Strategy Board. The Strategy Board has been obsolete for a number of years
Imogen left at 7.16pm
Imogen returned at 7.17pm
David left at 7.17pm
David returned at 7.19pm
Katie left at 7.20pm
It was agreed any further discussions would be held at PolCom.
409/10 THAT the Staffing Committee Meeting Minutes of 15 September 2010 be received.
Owing to a lot of funding being distributed earlier in the year this application was declined with regret.
The Secretary will notify the New Zealand Family and Foster Care federation Incorporated tomorrow.
Katie returned at 7.21pm
STUDENT SERVICES GROUP MEETING MINUTES
Moved from the Chair
410/10 THAT the Student Services Group Meeting Minutes of 22 September 2010 be received.
UNIVERSITY AND INTERNAL COMMITTEE VACANCIES
Owing to the Stephanie Reader resigning there are vacancies on some of the committees.
Katie Reid Education Officer elect is willing to sit on the committees where possible.
411/10 THAT Ariana Te Wake be appointed to the Committee of Senate for 2010.
412/10 THAT Harriet Geoghegan be appointed to the Standing Committee of the Senate for 2010.
413/10 THAT Katie Reid (Education Officer elect 2011) be appointed to the Board of Undergraduate (BUGS) Committee.
414/10 THAT Katie Reid be appointed to the Summer School and Continuing Education Board.
415/10 THAT Daniel Stride be appointed to the Finance and Expenditure Committee.
Ariana left at 7.30pm
Ariana returned at 7.31pm
416/10 THAT the OUSA Young Labour Club be affiliated to OUSA.
417/10 THAT the Vision Club be disaffiliated.
STRATEGIC PLAN UPDATE
As attached a progress report for noting. A lot of work has been done.
EXECUTIVE 3RD QUARTER REPORTS
Claire's report will be heard when she is in attendance. The Secretary will amend the incorrect dates on the heading.
It was requested for it be noted how much of a terrific help Katie Bryan has been during events, especially during Women's Week. Katie you rock!
418/10 THAT Katie Bryan's third quarter report be accepted and her honorarium be paid.
419/10 THAT James Meager's third quarter report be accepted and he continue to be paid his honorarium.
420/10 THAT Shonelle Eastwood's third quarter report be accepted and her honorarium be paid.
421/10 THAT Ariana Te Wake's third quarter report be accepted and her honorarium be paid.
Ros left at 7.50pm
Ros returned at 7.51pm
422/10 THAT Imogen Roth's third quarter report be accepted and her honorarium be paid.
423/10 THAT Walker MacMurdo's third quarter report be accepted and his honorarium be paid.
424/10 THAT Ros Mackenzie's third quarter report be accepted and her honorarium be paid.
Walker left at 8.08pm
A discussion ensued on the penalty of receiving late reports. What is the point of having deadlines if they are not adhered to?
James wished it to be noted he would vote against reports that were late, not because of their content but because they were handed in after the due date and time.
Imogen Roth assumed the Chair at 8.18pm
425/10 THAT Harriet Geoghegan's third quarter report be received and noted for lateness.
426/10 THAT Harriet Geoghegan's third quarter report be accepted and she continue to be paid her honorarium.
Ros left at 8.25pm
427/10 THAT Dan Stride's third quarter report be received and noted for lateness.
428/10 THAT Daniel Stride's third quarter report be accepted and he be paid his honorarium.
Harriet Geoghegan resumed the Chair at 8.30pm
CRITIC EDITOR AND RADIO ONE MANAGER
429/10 THAT Julia Hollingsworth be congratulated on her position of Critic Editor and Sean Norling be congratulated for his position of Radio One Manager
FINANCE AND EXPENDITURE REPORT
430/10 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 8.36pm
James left at 9.08pm
Moved from the Chair
431/10 THAT the meeting move out of Committee of the Whole at 9.20pm
No Executive Meeting next week.
Meeting closed at 9.28pm
Signed: _________________________________ Date: _____________