Logan Edgar (Chair), Brad Russell Katie Reid, Shonelle Eastwood, Ariana Te Wake, Dan Beck, Thomas Koentges, Sarah Van Ballekom and Francisco Hernandez
Aimee Gulliver (Critic Reporter), Joe Stockman (Observer), Jonathan Rowe (University Council Representative) and Donna Jones (Minute Secretary)
Shonelle Eastwood for lateness
Francisco Hernandez for leaving early
356/11 THAT the above apologies be accepted.
MINUTES OF THE PREVIOUS MEETING
Meeting began at 5.17pm to be inserted in the heading.
357/11 THAT the minutes of the Executive Meeting held on 2 August 2011 be accepted as a true and correct record with the above amendment.
358/11 THAT Joe Stockman be granted speaking rights for the duration of this meeting.
Joe was invited to address the meeting to explain his plan and request OUSA’s support of an open letter going to parliament against the Voluntary Student Membership (VSM) Bill. He is hoping this will go to 122 parliamentarians and all the national media. NZUSA will be notified later and hopefully they will also endorse full support. It was hoped this letter could get to the members of parliament before the next proposed reading of the Bill on 17 August.
Joe Stockman read out the letter signed by a Scarfie in opposition of VSM.
OUSA is working on a way to ensure that students could have a clearer way of opting out of paying OUSA fees and it is made easier and fairer than it presently is.
The Secretary to be emailed a copy of this letter by Mr Stockman.
359/11 THAT OUSA endorses the open letter to Parliament in opposition to Voluntary Student Membership (VSM) dated 9 August 2011 from an Otago Scarfie.
Joe Stockman has an interview with Media 7 in Auckland about VSM.
Joe was thanked for his efforts as he was leaving the meeting.
The President and Communication Co-ordinator were very keen to travel to Wellington to lobby government about the VSM Bill before the next reading. They wished to gauge executive support.
Logan will email members of parliament tomorrow to see if he could set up meetings with some of them.
However, it was mentioned that the planning was well under way for a national protest and day of action in Dunedin on 17 August and whether Logan should be in Dunedin for it.
POLICY COMMITTEE MEETING MINUTES
360/11 THAT the minutes of the Policy Committee (PolCom) meeting held on 8 August 2011 be received.
Francisco left at 6.00pm
Francisco returned at 6.02pm
POLICIES TO BE SET
361/11 THAT the Blues policy be set.
362/11 THAT the Golds policy be set.
363/11 THAT the International Students Committee terms of reference be set.
364/11 THAT the International Cultural Council policy be set.
Membership Committee Policy to be discussed later when Shonelle is present. It was also agreed to alter the agenda order for other items.
EDUCATION COMMITTEE MEETING MINUTES
365/11 THAT the minutes of the Education Committee (EduCom) meeting held on 29 July 2011 be received.
It was mentioned that EduCom were discussing setting up a website to rate your class complete with nice green hearts. Sarah said there was already one set up called – My Paper Rater. All were keen to see if this could be linked to the Student Support Centre.
MOJOS BUILDING UPDATE
An Archeologist will be looking at the site next Thursday and will report to Debbie Coulter.
The Kids Foundation a division of primary Immune Deficiency New Zealand have requested funding for a charity event – RazzMaTazz.
The Executive were sympathetic but also aware there were many applications coming in to assist children.
Thomas Koentges requested time to see if the Postgraduate Committee would agree to donate $300 as there were monies left over from the kids day held recently.
Tabled for the next meeting.
Te Roopu Maori Fundraising – Ariana thanked those who attended the Hypnotist Show to support those raising funds to attend a conference.
Vote Chat – Bryce Edwards is keen to get OUSA involved. Reassurance was asked that this wasn’t based around one political party. Francisco said it wasn’t as a variety would be attending.
Francisco would like funding for posters and ask several politicians to attend. It was requested that he write a memo and submit a break-down of the full costs and the budget line it was to be coming from.
CLINICAL GOVERNACE COMMITTEE REPRESENTATIVE APPOINTMENT & CHANGES TO OTHER COMMITTEES.
As per the attached memorandum states Shonelle now can’t attend these meetings and would like to suggest Sarah Van Ballekom be appointed now. Also there is a need to make further changes to other committees owing to Harriet resigning.
Te Wake/Van Ballekom
366/11 THAT motions sc22/11, sc23/11, sc24/11 be rescinded.
367/11 THAT Jonathan Rowe be appointed to the Capital Development Committee for 2011.
368/11 THAT Katie Reid be appointed to the Finance and Budget Committee for 2011.
369/11 THAT Katie Reid and Jonathan Rowe be appointed to the Appeals Board for 2011.
370/11 THAT motion sc21/11 be rescinded.
371/11 THAT Sarah Van Ballekom be appointed to the Clinical Governance Committee for 2011.
Shonelle arrived at 6.25pm
UNIVERSITY COUNCIL REPRESENTATIVE VERBAL REPORT
372/11 THAT Jonathan Rowe be granted speaking rights for the duration of this meeting.
373/11 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.26pm
Fran left at 6.29pm
374/11 THAT the meeting move out of Committee of the Whole at 6.39pm.
Katie left at 6.39pm
Shonelle left at 6.40pm
Katie returned at 6.41pm
Shonelle returned at 6.41pm
375/11 THAT the Membership Committee Policy be set.
It was explained again that the above policies were passed with unanimity so they don’t require a notice period to take affect.
It was asked if a Finance and Expenditure Committee meeting could be held as there hasn’t been one scheduled since June. It was thought this was because of the uncertainty whilst awaiting VSM outcome.
Brad left at 6.43pm
Brad returned at 6.45pm and then left at 6.46pm
376/11 THAT the meeting move into Strict Committee for reasons of personal privacy.
377/11 THAT THE MEETING MOVE OUT OF STRICT COMMITTEE AT 7.27PM
Meeting closed at 7.28pm