Logan Edgar (Chair), Brad Russell, Katie Reid, Shonelle Eastwood, Thomas Koentges, Art Kojarunchitt, Dan Beck, Francisco Hernandez and Sarah Van Ballekom
Aimee Gulliver (Critic Reporter), Matt Tucker (Student Support Centre Manager) and Donna Jones (Minute Secretary)
Ariana Te Wake
Dan Beck for leaving early
378/11 THAT the above apologies be accepted.
MINUTES OF THE PREVIOUS MEETING
Shonelle's name from a paragraph
379/11 THAT the minutes of the Executive Meeting held on 9 August 2011 be accepted as a true and correct record with the above amendment.
Mojos - Debbie Coulter hasn't heard back from the Archeologist yet.
KIDS FOUNDATION FUNDING APPLICATION
Thomas said he had received verbal agreement from most of the Post Graduate Committee to donate $300 from their budget. The next meeting of the Committee isn't for a couple of weeks which would be too late for the kids event.
380/11 THAT OUSA donate $300 to the Kids Foundation Charity Razzmatazz Event to come from the Post Graduate Committee Budget Line.
Matt had circulated a document explaining the state of the existing server and the cost of fixing it. He is recommending it would be more cost effective if a new server was purchased and the old one used as a back up.
381/11 THAT Matt Tucker be granted speaking rights for the duration of this meeting.
382/11 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.24pm
383/11 THAT the meeting move out of Committee of the Whole at 5.31pm
384/11 THAT the OUSA Executive endorses the expenditure for the replacement of the current server as outlined in the 'Server Replacement Proposal'.
RADIO ONE UPDATE
385/11 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.34pm
386/11 THAT the meeting move out Committee of the Whole at 5.51pm
ENVIRONMENTAL COMMITTEE MEETING MINUTES
387/11 THAT the minutes of the Environmental Committee Meeting held on 5 August 2011 be received.
388/11 THAT Donna Jones be granted speaking rights for the duration of this meeting.
Donna expressed concern about the contents of the freebox sitting outside during the evenings and being strewn around the Archway. She also asked who would supervise the items.
Francisco gave a guarantee it would be managed by himself and the Environmental Committee. Fran said he would store the gear in the evenings. He said they were keen to see this work. He said other University's have it working well.
The OUSA reception staff expressed concern on how this would be managed also.
389/11 THAT the OUSA Executive supports the Freebox on a trial for one week.
The Membership Committee met to consider James Rawiri Meagers' application for an exemption of OUSA fees on the grounds of conscience. His request was granted and he has been notified.
He requested his fees go to the Sophie Elliott Trust; however some of the Executive wish to consider the 2011-2012 OUSA Capping Charity which is the Canterbury Earthquake fund. A decision will be made later.
VSM Debate - Sarah will follow up with AJ about setting up coverage of this debate.
National Be Rational Protest - Sarah Van Ballekom had already organised a pre-meeting to allocate tasks and wants to check that everyone on deck to help? The BBQ is from 11.30am-1.30pm, Thomas, Art, Dan and Sarah's friend Willy will assist. Shonelle and Katie will help with the stocks etc. Brad is picking up the bread and cream. Dan and Thomas have the sausages etc ordered.
August 27 Graduation Parade - Shonelle and Katie will sit on the stage. Fran offered to carry a banner.