Logan Edgar (Chair), Jono Rowe, Blake Luff, Angus McDonald, Lisa Pohatu, Min Chua and Fran Hernandez
Donna Jones (Minute Secretary) and James Grubb (Club Development Officer) via speaker telephone
Blake Luff and Jono Rowe for leaving early
284/12 THAT the above apologies be accepted.
MINUTES OF THE PREVIOUS MEETING
The explanation under the heading of Policy, second paragraph has been correctly worded to read:
This Policy Implementation Policy replaces the previous Policy Development Protocol (I024-2010) guideline and was worked through at PolCom. It will now govern the implementation of all OUSA Policy and replaces previous Policy in this regard. After thorough analysis there was no substantive change made by PolCom. Darel and Jono have consulted on the contents and the schedule attached.
285/12 THAT the minutes of the executive meeting held on18 September 2012 be accepted as a true and correct record with the above amendment.
OUSA BLUES PANEL MEETING MINUTES & BLUES RECIPIENTS
The Executive had extra information to support a recipient receiving an award as her application appeared incomplete, it read she didn't fit the criteria; this made it difficult for the Blues Panel with their selection process. Good knowledge of this applicant showed she was very deserving of a Blue.
It was also pointed out this applicant was in her final year at the University of Otago and wouldn't get another opportunity to be awarded.
In future there was will be a request for overall categories to be broadened. Also it was pointed out; the panel had agreed the Triathlon systems and criteria needs to be clearer for next year.
Min left at 5.32pm
Min returned at 5.35pm
286/12 THAT Florence van Dyke be awarded a Blue for her achievements in Triathlon.
287/12 THAT the minutes of the OUSA Blues Panel Meeting held on 19 September 2012 be received with the above amendment
Fran left at 5.37pm
Fran returned at 5.38pm
288/12 THAT the Blues Award recommendations be approved with the above addition - motion 286/12.
A funding application was received from both the Fostering Kids for an Otago Family Fun Day event and the Lions Clubs Magic Show Charitable Trust for a World Festival of Magic event.
The executive reluctantly declined both applications. The Association Secretary will notify them tomorrow.
EXECUTIVE THIRD QUARTER REPORTS
It was noted that Francisco Hernandez was late getting his report in owing to the elections and his campaigning.
289/12 THAT Blake Luff be given a massive vote of thanks for a superb job cooking and cleaning up for the Te Roopu Maori/OUSA Dinner held recently.
290/12 THAT Blake Luff's third quarter report be accepted and his honorarium be paid.
Jonathan Rowe assumed the Chair from Logan Edgar at 5.57pm
Blake left at 5.58pm
Moved from the Chair
291/12 THAT Logan Edgar's third quarter report be accepted and his honorarium continue to be paid.
Logan Edgar resumed the Chair at 6.02pm
292/12 THAT Jonathan Rowe's third quarter report be accepted and his honorarium continue to be paid.
Jonathan left at 6.08pm
It was discussed about hearing Maria Pozza's report when she is absent. However, it was agreed that under these exceptional circumstances with Maria being overseas that her report will be considered.
293/12 THAT Maria Pozza's third quarter report be accepted and she paid her honorarium.
The format isn't compliant with the reporting policy as it isn't on letterhead, some adjustments are required, nonetheless it was agreed she should receive her honorarium and be asked to re-submit her report with the amendments.
294/12 THAT Juana Diesing's third quarter report be accepted and she be paid her honorarium.
295/12 THAT Min Chua third quarter report be accepted and she be paid her honorarium.
296/12 THAT Angus McDonald's third quarter report be accepted and he be paid his honorarium.
297/12 THAT Francisco Hernandez's third quarter report be accepted and his honorarium continue to be paid.
Generation Zero has approached OUSA to assist them with advertising costs etc for their conference in Auckland. All agreed it was a good idea to support them.
OUSA Xmas Party - arrangements underway to get invitations out as time is running out before exams. Proposed date is Thursday 18 October. Exec and Donna will get a list circulated as soon as possible.
Elections - prior to coming to this meeting there were 2013 votes cast this being the second day of polling.
Student Bereavement - a young University of Otago student has been killed near Palmerston. Donna and Fran have offered to attend the funeral on OUSA's behalf. The bollard will be blacked out in her memory on the day of the funeral. Donna will organise.
Meeting closed at 6.33pm