Meeting highlights
PRESENT
Paul Hunt (Chair), Ryan Edgar, Mariana Te Pou, Kurt Purdon, Laura Harris (conference call) and Henri Faulkner.
IN ATTENDANCE
Isaac Yu, Claire Mitchell, Alice Sowry (2015 Executive), Josie Cochrane (Critic Reporter), Carla Green (2015 Critic Reporter), Darel Hall, Kyle Cameron (Deloitte) and Catherine Chisholm (Deloitte)
APOLOGIES
Payal Ramritu, Jess McLean and Eric Lim
Moved from the Chair
453/14 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
454/14 THAT Donna Jones, Josie Cochrane and Carla Green be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES FROM PREVIOUS MEETING
Moved from the Chair
455/14 THAT the minutes of the executive meeting held on 27 November 2014 be accepted as a true and correct record.
CARRIED U
OUSA EXECUTIVE HEALTH AND SAFETY
The General Manager asked for this document to be attached for noting to the executive. It states responsibilities, penalties and consequences.
It states the Health and Safety Employment Act 1992 is a law designed to prevent people at work from being harmed. It applies to everyone in almost all places of work and applies to us all – no matter our employment position. The Act puts the responsibility first and foremost on employers to take all practicable steps to identify and manage workplace hazards. However, an employee you also have responsibilities towards promoting a safe and healthy work environment.
EXECUTIVE FOURTH QUARTER REPORTS
Henri Faulkner spoke to his report stating he hasn’t been working the required 10 hours per week especially during the exam period and now he is working full time else-where. He contacted an executive member saying he didn’t expect to be paid his full honorarium.
Henri left at 12.12pm
Henri returned at 12.16pm
Te Pou/Harris
456/14 THAT Henri Faulkner’s fourth quarter report be accepted and he be paid 1/3rd of his honorarium.
CARRIED
Kurt left at 12.18pm
Kurt returned at 12.19pm
Edgar/Te Pou
457/14 THAT Kurt Purdon’s fourth quarter report be accepted and he be paid his honorarium.
Purdon: Abstain
CARRIED
Ryan left at 12.21pm
Ryan returned at 12.22pm
Faulkner/Te Pou
458/14 THAT Ryan Edgar’s fourth quarter report be accepted and he continue to be paid his honorarium.
Edgar: Abstain
CARRIED
Moved from the Chair
459/14 THAT Ryan Edgar assume the Chair
CARRIED U
Paul left at 12.25pm
Paul returned at 12.27pm
Harris/Faulkner
460/14 THAT Paul Hunt’s fourth quarter report be accepted and he continue to be paid his honorarium.
Hunt: Abstain
CARRIED
It was noted that Paul Hunt’s report wasn’t set out in line with the reporting policy.
Moved from the Chair
461/14 THAT Paul Hunt assume the Chair
CARRIED U
BEER-FEST-DATE-CONFIRMATION
The executive have held informal discussions in the past to make the Beer Fest more student focused and try to ensure it can be attended by more students. Holding it in November may prevent some of them from attending because of exams and the students in colleges may have left Dunedin by this time.
Moved from the Chair
462/14 THAT OUSA confirms the date for the 2015 Food and Beer Festival be 7 November 2015.
CARRIED U
INTERNATIONAL CULTURAL COUNCIL TERMS OF REFERENCE
The discussions with the International Officer, Welfare Officer, Club Development Officer and the Recreation Officer haven’t been held constructively yet. There needs to be more discussion on the proposed changes to these terms of reference.
It was agreed to table this until the next executive meeting or until these people have had their meeting.
OUSA BUILDINGS
Moved from the Chair
463/14 THAT Kyle Cameron and Catherine Chisholm be granted speaking rights for the duration of this meeting.
CARRIED U
Moved from the Chair
464/14 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 12.36pm.
CARRIED U
Moved from the Chair
465/14 THAT the meeting move out of Committee of the Whole at 1.22pm.
CARRIED U
CONTINUATION OF UBS RENT DISCUSSIONS
Further to the General Manager of the University Book Shop rent proposal.
A comprehensive discussion has been held about this so the executive agreed to authorize the President and the General Manager to finalise this with UBS.
Laura was thanked for attending the meeting via a conference call and hung up at 1.23pm
GENERAL BUSINESS Revised Capital Expenditure – Darel advised he will attach a document to the agenda to advice of changes.
Next Executive Meeting - 16 December at 10am in the Bull-pen
Master of Planning Selection Meeting – there is a meeting this afternoon at 3.15pm that Ryan will attend.
Graduation - Ryan and Henri will go across and pick up the banners later. Henri, Ryan and Paul will be parading. Please let Ryan know if you can help out. Parade leaves the Dental School sharp at 11.30am.
Meeting closed at 1.28pm
Signed: _________________________________ Date: _____________