Meeting highlights
PRESENT
Paul Hunt (Chair), Isaac Yu, Chris Jackson, Toa Sailusi, Payal Ramritu, Nina Harrap, Jonathan Martin and Zac Al-Alami
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Dan Hendra (Events Manager), Laura Munro (Critic News Editor), Bridie Boyd (Critic News Reporter) and Donna Jones (Minute Secretary)
ELECTION OF THE CHAIRPERSON
Ramritu/Martin
312/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
313/15 THAT Dan Hendra, Debbie Downs, Laura Munro, Bridie Boyd and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
CRAFT BEER AND FOOD FESTIVAL
Dan Hendra was invited to address the meeting and give the Executive a rundown on the next festival scheduled for 7 November 2015.
He said OUSA had four main strategic goals for this event.
• Town and Gown
• Grow stakeholders relationships
• To at least break even
• An event for students and the wider community
Isaac arrived at 5.15pm
A few years ago the Events ran a Mothras a movie competition which went for over 20 years but numbers diminished. It was decided to look into a student event at the Wingatui races on Melbourne Cup day. This was run for a couple of years with about 250 students attending.
It was decided to look at another event to cater for students with the inclusion of town and gown, so the Craft Beer and Food Festival was held. Student clubs and bands are involved in this event.
This event attracts about 4,000 people. 800-1000 are students. It is the second most marketed event aside from orientation.
Entry is $25 per student and $35 for public entry. There are 28 food stalls, a kid’s zone with a free science programme and an emphasis that the event is run with an awareness of limiting alcohol.
This event has run at a loss. For the past three years the events have applied to the Dunedin City Council for funding but been declined each time.
It was agreed not to include the Dunedin City Council (DCC) funding figure in the budget as has not been awarded.
Dan Hendra was asked questions and thanked for attending the meeting.
Dan Hendra left at 5.33pm
PLANET MEDIA DUNEDIN LIMITED
Further discussion on the company structure being inappropriate. Critic and Radio One are services and costs centres just like events, recreation centre and student support.
It was envisaged the company structure would protect media independence but this isn’t the case.
A Media Advisory Board being could act as intermediary board. OUSA will be obliged to follow recommendations made by the board.
The PMDL board will meet and inform the Executive on this and have collaborative discussions throughout the decision making.
If you have further questions or need to discuss this further please email Paul.
APOLOGIES
Taotao Li and Deinda Stanway (late apology received from Nick Findlay)
Payal Ramritu for leaving early
Moved from the Chair
314/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Observer to be omitted from the in attendance
Moved from the Chair
315/15 THAT the minutes of the executive meeting held on 17 August 2015 be accepted as a true and correct record with the above amendment.
CARRIED U
VOLUNTEER SERVICES ABROAD
The $100 membership receipt and thank you letter for noting.
BOTTLE BUY BACK REPORT
As attached. Nina said there were fewer groups of students bringing in bottles this time. Once again Graham Musgrave from Property Services was a great help and enthusiastic about promoting recycling.
The next Bottle Buy Back is scheduled for 9 October 2015 and it might target more Colleges this time.
Moved from the Chair
316/15 THAT the 17 July 2015 Bottle Buy Back Report be received.
CARRIED U
FINANCE AND EXPENDITURE (FEC) MINUTES
Moved from the Chair
317/15 THAT the minutes from the Finance and Expenditure Committee meetings held on 27 July and 10 August 2015 be received.
CARRIED U
POLICY COMMITTEE (PolCom) MINUTES
Moved from the Chair
318/15 THAT the minutes from the Policy Committee meetings held on 30 July and 14 August 2015 be received.
CARRIED U
REFERENDUM DATES
There are proposed questions to be put to the referendum being finalised, they have been through multiple Policy Committee meetings. These will be finalised and presented to the next executive meeting.
A forum date will need to be set to enable the student body to discuss any proposed questions.
Jackson/Ramritu
319/15 THAT the Secretary be directed to call a Referendum on 5 October 2015 from 9am until 4 pm 8 October 2015.
CARRIED
Jackson/Ramritu
320/15 THAT the Referendum held on 5 – 8 October 2015 be held by electronic means only.
CARRIED
Yu/Ramritu
321/15 THAT submission or questions for the referendum being held on 5-8 October 2015 be sent to adminvp@ousa.org.nz by 4pm 11 September 2015.
CARRIED
GRANTS ROUND 5 MINUTES AND RECOMMENDATIONS
An amended motion was moved THAT Brendan Rose a basketball player representing the Otago Regional Team be approved a $150 grant along with the other players attending.
Moved from the Chair
322/15 THAT the minutes of the Grants Round 5 meeting held on 25 August 2015 be received with the above amendment.
CARRIED U
Moved from the Chair
323/15 THAT the recommendations from the Grants round 5 meeting held on 25 August 2015 be approved with the above amendment.
CARRIED U
Moved from the Chair
324/15 THAT the meeting move into Committee of the Whole at 6.01pm for reasons of personal privacy at 6.01pm.
CARRIED U
Moved from the Chair
325/15 THAT the meeting move out of Committee of the Whole at 6.04pm
CARRIED U
BLUES AND GOLDS MINUTES AND RECOMMENDATIONS
The presentation of the Blues and Golds awards are being held 24 September so it is important the names aren’t disclosed beforehand and spoil the surprise.
Harrap/Martin
326/15 THAT the minutes of the Blues and Golds meetings held on 19 August 2015 be received with the amendment as above.
CARRIED
Harrap/Martin
327/15 THAT the Blues and Golds recommendations from the meetings held on 19 August 2015 be approved with the amendment as above.
CARRIED
GENERAL BUSINESS
Public Executive Meeting –
Jonathan Martin has suggested we hold an Executive meeting occasionally in a public place to enable students to be involved if they desire.
The Secretary will check the Main Common Room availability and schedule a meeting. This meeting will be 14 September.
2015 Supervisor of the Year -
Dr Will Rayment was named the University of Otago, OUSA Supervisor of the Year at an event at the Staff Club. He was also the Sciences Division award winner.
He was joined on the winner’s podium by Dr Vivienne Anderson, of HEDC, who was named New Supervisor of the Year and Humanities Division winner.
Meeting closed at 6.07pm
Signed __________________________________ Date ____________