MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 5, ALBANY STREET, DUNEDIN ON TUESDAY 28 OCTOBER 2015 AT 5:00PM

PRESENT

Paul Hunt (Chair),Isaac Yu, Nick Findlay, Chris Jackson, Taotao Li, Zac Al-Alami, Jonathan Martin, Nina Harrap,

IN ATTENDANCE

Bridie Boyd (Critic News Reporter), Natasha Murachver (Minute Secretary), Laura Harris (2016 President), Jared Griffiths (2016 Administrative Vice
President)

ELECTION OF THE CHAIRPERSON

Harrap/Findlay

390/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting

CARRIED U

APOLOGIES

Payal Ramritu

Moved from the Chair

391/15 THAT the above apologies be accepted.

CARRIED U

MINUTES OF THE PREVIOUS MEETING

Moved from the Chair

392/15 THAT the minutes of the executive meeting held on 19 October 2015 be accepted as a true and correct record.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

393/15 THAT Bridie Boyd, Natasha Murachver, Laura Harris and Jared Griffiths

CARRIED U

COMMITTEE OF THE WHOLE

Moved from the Chair

394/15 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 5.20pm

CARRIED U

Moved from the Chair

395/15 THAT the meeting move out of Committee of the Whole at 5.34pm

CARRIED U

Johnny Martin arrived at 5:20pm

Laura Harris and Jared Griffiths left at 5:34

PRESIDENTS BUSINESS

Life Membership of OUSA

Harrap/Yu

396/15 THAT Paul Hunt OUSA President 2015 be awarded Life Membership of OUSA

Hunt: Abstain

CARRIED

Harrap/Yu

397/15 THAT Darel Hall former OUSA General Manage be awarded Life Membership of OUSA

Findlay/Martin Abstain

CARRIED

Harrap/Martin

398/15 THAT Debbie Coulter former Recreation Centre employee and Manager be awarded Life Membership of OUSA

Al-Alami/Findlay Abstain

CARRIED

OUSA Xmas Party update

Budget has been roughly allocated for decorations, alcohol, and food. Many helpers required at 4pm on Friday to set up and decorate please.

Association Secretary on leave

Donna Jones is on leave until 2 November.

POLICY COMMITTEE and CLUBS COMMITTEE MINUTES

Jackson/Yu

399/15 THAT the Policy Committee meeting minutes of 18 September 2015, 2 October 2015 and 9 October 2015 be received

CARRIED

Jackson/Yu

400/15 THAT the clubs committee meeting minutes of 14 October 2015 be received.

CARRIED

GENERAL BUSINESS

Executive Report

Extenuating circumstances means the report to be presented by Payal Ramritu is not ready for presentation at this meeting.

A complaint expressed on facebook page over heard at Otago about randomly malfunctioning siren alarm system in the library has been addressed by both Paul
Hunt and Nina Harrap.

Nick Findlay is advised the meeting he is leaving Dunedin on 31 October 2015 for the year.

Enquire with Chris Jackson if you are interested in Student Job Search

It was decided that Flat Packs should be distributed at the pizza nights

STANDING COMMITTEE

Moved from the Chair

401/15 THAT the powers of the Executive be delegated to the Standing Committee of the Executive hence forth sine die

CARRIED U

Meeting closed at 6:11pm

Signed: ______________________________ Date: _______________