MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN ROOM 2 OF THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON 7 APRIL 2016 AT 9.13AM          

PRESENT

Laura Harris (Chair), Jarred Griffiths, Jesse Hall, Alexia Cochrane, Bryn Jenkins, Sean Gamble, Bayden Harris and Rachel Goh

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Joe Higham (Critic Reporter), Hugh Baird (Critic Editor) and Donna Jones (Minute Secretary)

APOLOGIES

William Guy, Rob Pomare and Mariana Te Pou

Moved from the Chair

97/16   THAT the above apologies be accepted.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

98/16   THAT Debbie Downs, Joe Higham, Hugh Baird and Donna Jones be granted speaking rights for the duration of this meeting.

CARRIED U

MINUTES OF THE PREVIOUS MEETING

Moved from the Chair

99/16   THAT the minutes of the executive meeting held on 31 March 2016 be accepted as a true and correct record.

CARRIED U

EXECUTIVE FIRST QUARTER REPORTS

Laura explained the format and order of hearing the reports and the decision for the executive to remain in the room if they chose when their reports were being considered.

Jenkins/Goh

100/16 THAT Laura Harris relinquish the Chair to Jesse Hall to hear her executive report at 9.20am

CARRIED

Moved from the Chair

101/16 THAT Laura Harris’s first quarter report be accepted and she continue to be paid her honorarium.

CARRIED U

Goh/Gamble

102/15 THAT Jesse Hall relinquish the Chair to Laura Harris.

CARRIED

Moved from the Chair

103/16 THAT Jarred Griffiths’s first quarter report be accepted and he continue to be paid his honorarium.

CARRIED U

Moved from the Chair

104/16 THAT Jesse Hall’s first quarter report be accepted and he continue to be paid his honorarium.

CARRIED U

Moved from the Chair

105/16 THAT Alexia Cochrane’s first quarter report be accepted once it has been amended with the deletion as discussed and her honorarium continue to be paid.

CARRIED U

Moved from the Chair

106/16 THAT Bryn Jenkins’ first quarter report be accepted and he continue to be paid his honorarium.

CARRIED U

Moved from the Chair

107/16 THAT Rachel Goh’s first quarter report be accepted and be paid her honorarium.

CARRIED U

Moved from the Chair

108/16 THAT Sean Gamble’s first quarter report be accepted and he be paid his honorarium.

CARRIED U

Moved from the Chair

109/16 THAT Bayden Harris’s first quarter report be accepted and he be paid his honorarium.

CARRIED U

GENERAL BUSINESS

Next Executive Meeting – 11 April at 12.15 – 1.30pm.  Fortnightly thereafter at 12.00 O’clock in room 2 of the Clubs and Societies Centre.

Executive Honorarium – Laura had sought legal advice and the guidelines are murky.  It was suggested everyone think about this and bring their views to the next executive meeting.  She said moving forward we could get questions to the honorary solicitor to determine roles and term of office etc.