Meeting highlights
MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN ROOM 2 OF THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON 7 APRIL 2016 AT 9.13AM
PRESENT
Laura Harris (Chair), Jarred Griffiths, Jesse Hall, Alexia Cochrane, Bryn Jenkins, Sean Gamble, Bayden Harris and Rachel Goh
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Reporter), Hugh Baird (Critic Editor) and Donna Jones (Minute Secretary)
APOLOGIES
William Guy, Rob Pomare and Mariana Te Pou
Moved from the Chair
97/16 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
98/16 THAT Debbie Downs, Joe Higham, Hugh Baird and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
99/16 THAT the minutes of the executive meeting held on 31 March 2016 be accepted as a true and correct record.
CARRIED U
EXECUTIVE FIRST QUARTER REPORTS
Laura explained the format and order of hearing the reports and the decision for the executive to remain in the room if they chose when their reports were being considered.
Jenkins/Goh
100/16 THAT Laura Harris relinquish the Chair to Jesse Hall to hear her executive report at 9.20am
CARRIED
Moved from the Chair
101/16 THAT Laura Harris’s first quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Goh/Gamble
102/15 THAT Jesse Hall relinquish the Chair to Laura Harris.
CARRIED
Moved from the Chair
103/16 THAT Jarred Griffiths’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
104/16 THAT Jesse Hall’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
105/16 THAT Alexia Cochrane’s first quarter report be accepted once it has been amended with the deletion as discussed and her honorarium continue to be paid.
CARRIED U
Moved from the Chair
106/16 THAT Bryn Jenkins’ first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
107/16 THAT Rachel Goh’s first quarter report be accepted and be paid her honorarium.
CARRIED U
Moved from the Chair
108/16 THAT Sean Gamble’s first quarter report be accepted and he be paid his honorarium.
CARRIED U
Moved from the Chair
109/16 THAT Bayden Harris’s first quarter report be accepted and he be paid his honorarium.
CARRIED U
GENERAL BUSINESS
Next Executive Meeting – 11 April at 12.15 – 1.30pm. Fortnightly thereafter at 12.00 O’clock in room 2 of the Clubs and Societies Centre.
Executive Honorarium – Laura had sought legal advice and the guidelines are murky. It was suggested everyone think about this and bring their views to the next executive meeting. She said moving forward we could get questions to the honorary solicitor to determine roles and term of office etc.
Meeting closed at 9.44am