MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ROOM 5 ALBANY STREET, DUNEDIN ON 1 JULY 2016 AT 2.01PM

PRESENT

Laura Harris (Chair), Jarred Griffiths (Cell phone), Alexia Cochrane, Bryn Jenkins, Jesse Hall (Cell phone), Rob Pomare, Rachel Goh, Sean Gamble, Mariana Te Pou, William Guy and Bayden Harris (Cell phone)

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Hugh Baird (Critic Editor) and Donna Jones (Minute Secretary)

APOLOGIES

William Guy for leaving early

Moved from the Chair

220/16 THAT the above apologies be accepted.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

221/16 THAT Debbie Downs, Hugh Baird and Donna Jones be granted speaking rights for the duration of this meeting.

CARRIED U

MINUTES OF THE PREVIOUS MEETING

The ‘e’ was left off Jesse

Moved from the Chair

222/16 THAT the minutes of the meeting held on 13 June 2016 be accepted as a true and correct record with the above amendment.

CARRIED U

HEALTH SCIENCES DIVISIONAL BOARD UPDATE

William reported he met with Andrea Howard, Director, Policy and Programmes in the Health Sciences Division Office and the Academic Manager about the lack of student representation on the Health Science Boards.  There appears to be many boards with no student representation on them.  He will report back after further discussions.

EXECUTIVE SECOND QUARTER REPORTS

Goh/Jenkins

223/16 THAT William Guy’s second quarter report be accepted and he be paid his honorarium.

CARRIED

William left at 2.06pm

Gamble/B Harris

224/16 THAT Mariana Te Pou’s second quarter report be accepted and she be paid her honorarium.

CARRIED

            Cochrane/Goh

225/16 THAT Laura Harris relinquish the Chair to Alexia Cochrane for her report to be heard AT 2.11pm

CARRIED

            Moved from the Chair

226/16 THAT Laura Harris’s second quarter report be accepted and she continue to be paid her honorarium.

CARRIED U

Moved from the Chair

227/16 THAT Alexia Cochrane relinquishes the Chair back to Laura Harris at 2.13pm.

CARRIED U

Goh/Cochrane

228/16 THAT Jarred Griffiths’ second quarter report be accepted and he continue to be paid his honorarium.

CARRIED

Te Pou/B Harris

229/16 THAT Jesse Hall’s second quarter report be accepted and he continue to be paid his honorarium.

CARRIED

Gamble/B Harris

230/16 THAT Alexia Cochrane’s second quarter report be accepted and she continue to be paid her honorarium.

CARRIED

            Cochrane/Gamble

231/16 THAT Bryn Jenkins second quarter report be accepted and he continue to be paid his honorarium.

CARRIED

            Goh/Jenkins

232/16 THAT Rob Pomare’s first half yearly report be received and he be paid his honorarium.

CARRIED

            Goh/Cochrane

233/16 THAT Sean Gamble’s second quarter report be accepted and he be paid his honorarium.

CARRIED

Te Pou/B Harris

234/16 THAT Rachel Goh’s second quarter report be accepted and she be paid her honorarium.

CARRIED

Goh/Cochrane

235/16 THAT Bayden Harris’s second quarter report be accepted and he be paid his honorarium.

CARRIED

KIDS FOUNDATION FUNDING REQUEST

As attached the Kids Foundation who support children who suffer from Primary Immune Deficiency are requesting support for their 2016 Annual Appeal.

Jenkins/Goh

236/16 THAT OUSA donate $250 to the Kids Foundation 2016 Annual Appeal.

CARRIED



Jesse left the meeting at 2.47pm (as the battery went flat)

PRESIDENTS LEAVE

Laura expressed the importance of consulting with Tess Trotter the Marketing and Communications Manager if any media matters arise when she is away in China later in the month. She said she will be contactable whilst away.

The Association Secretary clarified the Constitution states the Administrative Vice President is acting President in the absence of the President, assuming all powers and duties.

FRANCES HODGKINS FELLOWSHIP SELECTION COMMITTEE ALTERATION

Laura said there needed to be a change to the original appointment (motion 188/16).

Moved from the Chair

237/16 THAT Alexia Cochrane be appointed to the Frances Hodgkins Fellowship Selection Committee for 2016 replacing Sean Gamble.

CARRIED U

NEXT EXECUTIVE MEETING

Laura said she will conduct a doodle poll to see when it suits the Executive’s timetables for the next meeting in approximately two weeks.

Meeting closed at 2.51pm