Meeting highlights
PRESENT
Hugh Baird (Chair), Cody Kirby, Bryn Jenkins, James Heath, Eli Toeke, Lucy Northwood, Eden Iati, Caitlin Barlow-Groome and Danielle Pope
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Executive Reporter), Donna Jones (Minute Secretary), Porourangi Templeton (Te Roopu Maori Executive) and Paul Gourlie (Life Member)
CO-OPT MEMBERS ONTO STANDING COMMITTEE
Moved from the Chair
sc244/17 THAT James Heath, Eli Toeke, Lucy Northwood, Eden Iati and Caitlin Barlow-
Groome be co-opted onto the standing committee for the duration of this meeting.
CARRIED U
APOLOGIES
William Guy
Danielle Pope for lateness
Moved from the Chair
sc245/17THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc246/17THAT Debbie Downs, Donna Jones and Porourangi Templeton be granted speaking
rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc247/17THAT the minutes of the executive meeting held on 3 June 2017 be accepted as a
true and correct record.
CARRIED U
HEALTH AND SAFETY
Debbie informed the Executive some of the panes of glass in the Clubs and Societies building aren’t safety glass so a quote is being obtained to replace those that need it.
EXECUTIVE QUICK ROUND UP
A healthy round the table sharing was held.
TE ROOPU MAORI FIRST HALF YEARLY REPORT
Danielle arrived at 4.18pm
Pou submitted a first yearly report along with Eli as he was acting Tumuaki until 14 March 2017 until Eli was elected.
Moved from the Chair
sc248/17 THAT Porourangi Templeton’s first half yearly report for the period of 1 January
2017 until 14 March 2017 be received.
CARRIED U
Moved from the Chair
sc249/17THAT Eli Teoko’s first half yearly report for the period 14 March 2017 until 23 June
2017 be received.
CARRIED U
RETURNING OFFICERS’ REPORT
The Returning Officer submitted her report earlier and it has been emailed to the Executive. The attached copy isn’t complete so the Secretary requested it be tabled until the next meeting.
GRANTS ROUND MINUTES AND RECOMMENDATIONS
Barlow-Groome/Heath
sc250/17THAT the minutes from the Grants Panel meeting held on 7 June 2017 be received and the recommendations be approved.
CARRIED U
CHIEF EXECUTIVE OFFICERS’ MAY REPORT
Moved from the Chair
sc251/17THAT the meeting move into committee of the whole for reasons of commercial
sensitivity at 4.22pm
CARRIED U
Moved from the Chair
sc252/17THAT the meeting move out of committee of the whole at 4.34pm
CARRIED U
EXECUTIVE SECOND SEMESTER REPORTS DUE REMINDER
Hugh wished to remind the Executive to get their second semester reports to the Secretary by 1pm 23 June 2017.
FRANCES HODGKINS FELLOWSHIP SELECTION COMMITTEE APPOINTMENT
Moved from the Chair
sc253/17THAT Lucy Northwood be appointed to the Frances Hodgkins Fellowship Selections
Committee for 2017.
CARRIED U
HOCKEN COLLECTIONS COMMITTEE REPORT
James Heath the student representative on the University 150th celebrations committee said the University were asking if OUSA could supply posters for inclusion in the celebration in 2019.
Moved from the Chair
sc254/17THAT the Hocken Collections Committee report dated 15 June 2017 be received.
CARRIED U
AUTISM NZ FUND REQUEST
The Executive declined this funding request.
GENERAL BUSINESS
Maori Strategic Framework – Council Chambers at 5pm on Tuesday. Please rsvp. Hugh will email the executive.
Moved from the Chair
sc255/17 THAT the meeting move into committee of the whole for reasons of personal privacy
at 4.42pm
CARRIED U
Moved from the Chair
sc256/17 THAT the meeting move out of committee of the whole at 4.51pm
CARRIED U
Art Week – Please contact Emma at Events with your ideas for this up and coming event.
Te Hokai – Eli informed the executive that tickets are available for their annual ball being held at the Aquatic Centre.
Coat of Arms presentation – Paul Gourlie a life member presented the Executive with a copy of the OUSA coat of arms on a canvas. He suggested that OUSA purchase a flag with the Coat of Arms and have it displayed on the University Union Building. Hugh responded positively. He was thanked for this lovely gift.
CCTV follow up – Hugh was asked if there was any further developments to report. OUSA is waiting on the University framework to come out. Hugh will send out a copy to the Executive as soon as he receives it.
Meeting closed at 5.10pm