Meeting highlights
PRESENT
Hugh Baird (Chair), William Guy, Bryn Jenkins, Danielle Pope, Lucy Northwood, Eden Iati and Caitlin Barlow-Groome
IN ATTENDANCE
Finn Shewell (Executive 2018 Candidate), Kirio Birks (Executive 2018 Candidate), Joe Higham (Critic Deputy Editor), Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)
APOLOGIES
Cody Kirby, James Heath, Eli Toeke, and Max Chan
Moved from the Chair
373/17 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
374/17 THAT Finn Shewell, Kirio Birks, Joe Higham, Debbie Downs and Donna Jones
be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
• SSC had a heater exploded, no damage
• Clubs and Socs – a student had a sprain
• Events – a person attending a gig went to A&E. The Events Manager will contact Worksafe to check if it is a notifiable incident or not - owing to it being a patron and not a staff member or volunteer.
• Clubs and Socs male showers – while inspecting the shower for repair work there was a necessity to check the old ceiling etc for asbestos. The entire area has been isolated until this is complete. Debbie will keep the Exec informed.
EXECUTIVE QUICK ROUND UP
MINUTES OF THE PREVIOUS MEETING
Frances should be spelt Francis
Moved from the Chair
375/17 THAT the minutes of the executive meeting held on 22 August 2017 be accepted as a true and correct record with the above amendment.
CARRIED U
AMENDMENT TO CHIEF EXECUTIVE OFFICERS’ EMPLOYMENT AGREEMENT & REMUNERATION
Moved from the Chair
376/17 THAT the Chief Executive Officers’ Employment Agreement be amended as agreed by the Executive.
CARRIED U
Moved from the Chair
377/17 THAT the Strategic pay remuneration report for the Chief Executive Officer be accepted.
Against: Guy
CARRIED
BUDGET 2018
Moved from the Chair
378/17 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 4.51pm
CARRIED U
Moved from the Chair
379/17 THAT the meeting move out of Committee of the Whole at 4.55pm
CARRIED U
Moved from the Chair
380/17 THAT the proposed 2018 OUSA Budget be presented to the Student Body in its entirety.
CARRIED U
REFERENDUM DATES FOR SECOND SEMESTER
Moved from the Chair
381/17 THAT the Secretary be directed to call a Referendum from 9am on 9 October 2017 and close at 4pm on 11 October 2017 to be binding if 2/3rd majority vote is reached.
CARRIED U
Moved from the Chair
382/17 THAT a forum to discuss the questions will be held on 4 October 2017 at 12 O’clock in the Clubs and Societies centre.
CARRIED U
There will be a notice put out tomorrow to invite questions from the student body to adminvp@ousa.org.nz closing at 4pm on 6 September 2017 to possibly be included in the Referendum.
Are the Executive going to submit their own questions?
POLICY DISCUSSION
Are the Executive going to publicise their stance on issues and policies that could affect students to the politicians in the up and coming national elections?
After a discussion on what had been done so far and what we could do it was decided to compile a wishlist and OUSA would send it to the Ministers. Also, it would be good if the Executive could make a video to advertise our stance on political issues for the national elections.
A Wish list below for Hugh to write up a Media Release:
• Student Housing
• Universal Student Allowances
• Living costs
• Postgraduate student 7EFTS
• 7EFTS cap
• Mental Health – student focus
• First in the Family Scholarships
• Dunedin Public Hospital Build – Central City preferred
Hugh may ask students for their ideas for the wish list via face book.
Lucy left at 5.24pm
AFFILIATION
Barlow-Groome/Jenkins
383/17 THAT the Otago Computer Science Society be affiliated to OUSA
CARRIED
BLUES AND GOLDS MEETING MINUTES AND AWARDS
Moved from the Chair
384/17 THAT the meeting move into committee of the whole for reasons of personal privacy at 5.29pm
CARRIED U
Moved from the Chair
385/17 THAT the meeting move out of committee of the whole at 5.31pm
CARRIED U
Barlow-Groome/Pope
386/17 THAT the minutes from the Blues and Golds meeting held on 24 August 2017 be received.
CARRIED
Barlow-Groome/Pope
387/17 THAT thE recommendations from the Blues and Golds meeting held on 24 August 2017 be accepted.
CARRIED
Recipient names to be confidential until the Blues and Golds Awards evening.
GENERAL BUSINESS
University Book Shop Directorship – Stuart Heal will be stepping down when his term finishes next year. Debbie reminded the Executive they make the appointment to this board.
It was agreed Debbie would check the Institute of Directors website. If the Executive have any recommendations please let Debbie know.
William left at 5.33pm
William returned at 5.34pm
Clubs and Societies kitchen – last year $35,000 was budgeted for improvements to the kitchen. The quote has come in at $35,900. Debbie has the plans and will move forward with this.
BeerFest tickets – 6,200 ticket allocation is almost sold out let Debbie know if you want tickets. The feedback on the entertainment line-up is very good.
OUSA Website- The content is being migrated over now. Should be ready for viewing soon.
OUSA Elections – staff have been informed not to endorse candidates running for exec.
Exec drop in session – William said there will be a session on Friday next
Katchafire RU OK – this Saturday. Could executive please help with RU OK? Will, Lucy, Caitlin and Eden have offered.
Planning Session – William will email the executive for another session to be set up.
Meeting closed at 5.40pm