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Meeting Highlights

22 August 2018

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Meeting Highlights

MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 22 AUGUST 2018 AT 3:06PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

 

PRESENT

Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, James Heath, Norhan El Sanjak, Josh Smith, Umi Asaka, Abigail Clark and Roger Yan

IN ATTENDANCE

Squash Club - Matt Ditchburn, Sophie O’Connell, Jayden Millard, Aynsley Munro and John Harraway. Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Sam McChesney (Observer) and Sinead Gill (Observer)

APOLOGIES

            Tiana Mihaere

            Roger Yan for lateness

            Norhan El Sanjak and James Heath for leaving early

            Moved from the Chair

420/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

421/18 THAT the minutes of the executive meeting held on 15 August 2018 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

Wellington student’s rally – the news coverage was good and there appeared to be a good turnout.

SPEAKING RIGHTS

            Moved from the Chair

422/18 THAT Sophie O’Connell, Jayden Millard, Aynsley Munro, John Harraway, Donna Jones, Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

SQUASH CLUB

The club members were invited to address the meeting.  The Squash Courts situated in the PE School are in need of an upgrade.  There has been meetings to discuss doing a basic revamp, a refurbishment or doing major improvements all of which are going to be very costly.

They were asked if they had tried to obtain additional funding from other sources to help but they hadn’t at this stage.

The club expressed how the central location is very good for the squash members, especially for students and losing this would be detrimental as the closest courts are South Dunedin or Kaikorai. 

They said the Squash Club attracts students to Otago University as it is the only New Zealand University affiliated club.

There are 160 active member in the club, 72 of which are graded members. There are 8 A grader players at Otago. 

Roger arrived at 3.17pm

Heath/J Smith

423/18 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 3.22pm.

                                                                                                                        CARRIED

            Moved from the Chair

424/18 THAT the meeting move out of Committee of the Whole at 3.44pm.

                                                                                                                        CARRIED U

            There will be further discussions and a decision made in the coming weeks.

BLUES & GOLDS PANEL APPOINTMENTS

            J Smith/Yan

425/18 THAT Josh Smith, Sarah Taylor, Caitlin Barlow-Groome, Anthony Ritchie, Sze En Watts, Daniel Porter, Amanda Dyer, Matt Ditchburn, Tiana Mihaere and Alex Carr be appointed to the Blues and Golds panel for 2018.

                                                                                                                        CARRIED

SJS PERFORMANCE ACTIVITY

            This was emailed to the executive for noting.

 

HEALTH SCIENCE INTERNATIONALISATION COMMITTEE & BOARD MINUTES

            Asaka/Heath

426/18 THAT the Health Science Internationalisation Committee Report of 12 July 2018 be received.

                                                                                                                        CARRIED

            Asaka/Heath

427/18 THAT the Te Whare Tawharau Advisory Board meeting Report of 26 July 2018 be received.

                                                                                                                        CARRIED

 

WELFARE COMMITTEE MINUTES AND REPORTS

            Clark/J Smith

428/18 THAT the Equity Advisory Committee report of 31 July 2018 be received.

                                                                                                                        CARRIED

            Clark/J Smith

429/18 THAT the Healthy University Advisory Group (HUAG) report of 14 August 2018 be received.

                                                                                                                        CARRIED

Clark/J Smith

430/18 THAT the Ethical Behaviour Committee report of 15 August 2018 be received.

                                                                                                                        CARRIED

            Clark/J Smith

431/18 THAT the Otago Tertiary Chaplaincy Trust Board report of 16 August 2018 be received.

                                                                                                                        CARRIED

REFERENDUM DATES

            Meads/S Smith

432/18 THAT the OUSA Executive call for questions from 5 September 2018 until 10 September 2018 to adminvp@ousa.org.nz for the Referendum being held on 8 October 2018.

                                                                                                                        CARRIED

            Meads/S Smith

433/18 THAT the Secretary be directed to call a Referendum from 9am 8 October 2018 and close at 4pm on 11 October 2018.

                                                                                                                        CARRIED

            Meads/S Smith

434/18 THAT the Referendum being held on 8-11 October 2018 be held by electronic means only.

                                                                                                                        CARRIED

POLICY COMMITTEE MEETING MINUTES

            Meads/Clark

435/18 THAT the minutes of the Policy Committee meeting held on 18 August 2018 be received.

                                                                                                                        CARRIED

           

Moved from the Chair

436/18 THAT Sinead Gill be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

ELECTIONS POLICY & RULES AMENDMENTS

            As attached and highlighted.

            Moved from the Chair

437/18 THAT Sam McChesney be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            James left at 4.25pm

            Josh left at 4.36pm

            Norhan left at 4.40pm and returned at 4.43pm

            3.2       within 20 working days to remain

            7.2       resolve the tie by lot

            8.1       replace the word rules with policy

            8.5       replace the word your with them

            11.1     Include the word volunteer

            13.2     remove the current clause and combine 13.2 and 13.3 but include current Executive members

Meads/Clark

438/18 THAT the Election Policy (version 10) be put for notice with the amendments.

                                                                                    Abstain:                       Yan

                                                                                                                        CARRIED

CHIEF EXECUTIVE OFFICER’S JULY REPORT

            Moved from the Chair

439/18 THAT the Chief Executive Officer’s July Report be received.

                                                                                                                        CARRIED

 

GENERAL BUSINESS

Executive whereabouts during the holidays – could the Executive please email the Secretary when you will be away during the holidays.

 

 

 

 

Pō Whakangāhau Kapa Haka performance –

Asaka/Meads

440/18 THAT OUSA congratulate Tiana Mihaere and the Te Roopu Māori group on their fine Pō Whakangāhau Kapa Haka performance this week.

                                                                                                                        CARRIED

Meeting closed at 4.58pm

 

 

Signed: ___________________________________                        Date: _________