MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 12 SEPTEMBER 2018 AT 3.03PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Caitlin Barlow-Groome (Chair), Sam Smith, James Heath, Abigail Clark, Josh Smith, Umi Asaka, Norhan El Sanjak, and Roger Yan

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Joel MacManus (Critic Editor), Charlie O’Mannin (Critic News Editor), Sinead Gill (Observer), Clare Adams (International Officer 2019 candidate)

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

456/18 THAT the minutes of the executive meeting held on 29 August 2018 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE EMERGENCY MEETING

            Typo motion 454/18 should read failed not carried

            Moved from the Chair

457/18 THAT the minutes of the Emergency Executive meeting held on 6 September 2018 be accepted as a true and correct record with the above amendment.

                                                                                                                        CARRIED U

RATIFY THE EMERGENCY MEETING MINUTES

            Moved from the Chair

458/18 THAT the Emergency Meeting held on 6 September 2018 be ratified.

                                                                                                                        CARRIED U

APOLOGIES

            Cam Meads and Tiana Mihaere

            Moved from the Chair

459/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            No incidents this week.

EXECUTIVE QUICK ROUND UP

BLUES AND GOLDS MEETING MINUTES AND RECIPIENTS

            As requested the minutes were re-submitted with more details.

            J Smith/S Smith

460/18 THAT the Blues and Golds Panel meeting minutes held on 29 August 2018 be received.

                                                                                                                        CARRIED

            J Smith/S Smith

461/18 THAT the recommendations from the Blues and Golds Panel meeting held on 29 August 2018 be accepted.

                                                                                                                        CARRIED

AFFILIATION

The Otago Tamil Students Association altered their title and clarified section 12.4 and 12.5 of their constitution as requested.  They need to fix the formatting on their constitution.

            J Smith/Asaka

462/18 THAT the Otago Tamil Students’ Association be affiliated to OUSA with the proviso they amend their formatting.

                                                                                                                        CARRIED

ANNUAL GENERAL MEETING

            Caitlin suggested we hold the forum to discuss the Referendum questions on the same day as the AGM to promote discussion.

            S Smith/J Smith

463/18 THAT the Secretary be directed to call an Annual General Meeting (AGM) on Wednesday 3 October 2018 at 1pm in the Main Common Room.

                                                                                                                        CARRIED

GENERAL BUSINESS

            Retirement of the University Registrar, Jan Flood

            Moved from the Chair

464/18 THAT OUSA thank Jan Flood for her years of service as University Registrar and her sincere work with students.

                                                                                                                        CARRIED U

New Zealand International Students’ Association

            Heath/El Sanjak

465/18 THAT the OUSA Executive congratulate Umi Asaka being elected as Education Officer of the New Zealand International Students’ Association.

                                                                                                                        CARRIED

Meeting closed at 3.16pm

Signed: ___________________________________                                    Date: _________