Meeting Minutes
MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 12 SEPTEMBER 2018 AT 3.03PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Caitlin Barlow-Groome (Chair), Sam Smith, James Heath, Abigail Clark, Josh Smith, Umi Asaka, Norhan El Sanjak, and Roger Yan
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Joel MacManus (Critic Editor), Charlie O’Mannin (Critic News Editor), Sinead Gill (Observer), Clare Adams (International Officer 2019 candidate)
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
456/18 THAT the minutes of the executive meeting held on 29 August 2018 be accepted as a true and correct record.
CARRIED U
MINUTES OF THE EMERGENCY MEETING
Typo motion 454/18 should read failed not carried
Moved from the Chair
457/18 THAT the minutes of the Emergency Executive meeting held on 6 September 2018 be accepted as a true and correct record with the above amendment.
CARRIED U
RATIFY THE EMERGENCY MEETING MINUTES
Moved from the Chair
458/18 THAT the Emergency Meeting held on 6 September 2018 be ratified.
CARRIED U
APOLOGIES
Cam Meads and Tiana Mihaere
Moved from the Chair
459/18 THAT the above apologies be accepted.
CARRIED U
HEALTH AND SAFETY
No incidents this week.
EXECUTIVE QUICK ROUND UP
BLUES AND GOLDS MEETING MINUTES AND RECIPIENTS
As requested the minutes were re-submitted with more details.
J Smith/S Smith
460/18 THAT the Blues and Golds Panel meeting minutes held on 29 August 2018 be received.
CARRIED
J Smith/S Smith
461/18 THAT the recommendations from the Blues and Golds Panel meeting held on 29 August 2018 be accepted.
CARRIED
AFFILIATION
The Otago Tamil Students Association altered their title and clarified section 12.4 and 12.5 of their constitution as requested. They need to fix the formatting on their constitution.
J Smith/Asaka
462/18 THAT the Otago Tamil Students’ Association be affiliated to OUSA with the proviso they amend their formatting.
CARRIED
ANNUAL GENERAL MEETING
Caitlin suggested we hold the forum to discuss the Referendum questions on the same day as the AGM to promote discussion.
S Smith/J Smith
463/18 THAT the Secretary be directed to call an Annual General Meeting (AGM) on Wednesday 3 October 2018 at 1pm in the Main Common Room.
CARRIED
GENERAL BUSINESS
Retirement of the University Registrar, Jan Flood
Moved from the Chair
464/18 THAT OUSA thank Jan Flood for her years of service as University Registrar and her sincere work with students.
CARRIED U
New Zealand International Students’ Association
Heath/El Sanjak
465/18 THAT the OUSA Executive congratulate Umi Asaka being elected as Education Officer of the New Zealand International Students’ Association.
CARRIED
Meeting closed at 3.16pm
Signed: ___________________________________ Date: _________