MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 4 FEBRUARY 2019 AT 3.03PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

James Heath (Chair), Porourangi Templeton-Reedy (skype), Bonnie Harrison, Dermot Frengley, Kerrin Robertson-Scanlon, Jack Manning and Will Dreyer

IN ATTENDANCE

Debbie Downs (CEO), Donna Jones (Minute Secretary), Charlie Hilton (Critic Editor) and Sinead Gill (Observer)

CO-OPT MEMBERS ONTO STANDING COMMITTEE

            Moved from the Chair

^sc49/19   THAT Dermot Frengley and Jack Manning be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

^sc50/19   THAT the minutes of the Standing Committee of the Executive held on 17 January 2019 be accepted as a true and correct record.

                                                                                                                          CARRIED U

SPEAKING RIGHTS

              Moved from the Chair

^sc51/19   THAT Debbie Downs, Donna Jones, Charlie Hilton and Sinead Gill be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

HEALTH AND SAFETY

No incidents to report.  Brett Robertson is working on a better Health and Safety Framework for OUSA.

SIGNATORIES FOR ASB BANKING AND IRD

            Moved from the Chair

^sc52/19 THAT Brett Robertson be authorised to access OUSA’s accounts with the Inland Revenue Department (IRD) until he ceases to be an employee with OUSA.

                                                                                                            CARRIED U

            Moved from the Chair

^sc53/19 THAT Elizabeth Irene McCarthy be authorised to access OUSA’s accounts with the Inland Revenue Department (IRD) until she ceases to be an employee with OUSA.

                                                                                                            CARRIED U

            Moved from the Chair

^sc54/19 THAT Elizabeth Irene McCarthy be appointed as a Business user who authorises banking until she ceases to be an employee with OUSA.

                                                                                                            CARRIED U

AFFILIATIONS

There are some typos and limited number for quorum to be discussed.  Also could there be clarification on the relationship between this club and the Commerce Students Association?

Moved from the Chair

^sc55/19 THAT the Otago Finance and Accounting Society be affiliated to OUSA on the condition the above corrections are made.

                                                                                                            CARRIED U

            Moved from the Chair

^sc56/19 THAT THE Otago Language Exchange Club be affiliated to OUSA.

                                                                                                            CARRIED U

            Moved from the Chair

^sc57/19 THAT the Otago University Disc Jockey Club be affiliated to OUSA.

                                                                                                            CARRIED U

            OU Cheerleading Club – Typos in sections 1.1, 2.2 and 18.1.  Old template used as it states Finance and Services Officer, should be Finance Officer.

            Moved from the Chair

^sc58/19 THAT the Otago University Cheerleading Club be affiliated to OUSA condition on the above corrections are made.

                                                                                                            CARRIED U

GRANTS PANEL 2019 APPOINTMENTS

            Moved from the Chair

^sc59/19 THAT Sarah Taylor, Josh Smith, James Heath, Bonnie Harrison, Mitchell Langton, Alex Carr, Daniel Porter and Ryan Rosevear be appointed to the Grants Panel for 2019.

                                                                                                            CARRIED U

DIVISIONAL BOARD APPOINTMENTS

            Dreyer/Manning

^sc60/19 THAT Georgia Mischefski-Gray be appointed to the Health Science Divisional Board for 2019.

                                                                                                                        CARRIED

            Dreyer/Manning

^sc61/19 THAT Harry Legget be appointed to the Commerce Divisional Board for 2019.

                                                                                                                        CARRIED

NATIONAL COUNCIL OF WOMEN APPOINTMENT

            Manning/Robertson-Scanlon

^sc62/19 THAT Georgia Mischefski-Gray be appointed to the National Council of Women for 2019.

                                                                                                                        CARRIED

            Porourangi was disconnected at 3.25pm

BOARD OF GRADUATE STUDIES SENATE APPOINTMENT DISCUSSION

            As attached the biographies of nominees for this appointment were discussed.  

            Will gave an overview of some nominees and explained the process for voting.  Those eligible to vote were told to get their vote in by Wednesday.  

            Porourangi was re-connected at 3.27pm

FINANCE AND EXPENDITURE (FEC) MINUTES

            Harrison/Frengley

^sc63/19 THAT the minutes of the Finance and Expenditure meeting held on 30 January 2019 be received.

                                                                                                                        CARRIED

STUDENT GENERAL MEETING DATE

James would like an early SGM especially to promote OUSA and encourage members to come and partake in discussions.

Moved from the Chair

^sc64/19 THAT the Secretary be directed to call a Student General Meeting on 21 March 2019 at noon (12pm) in the Main Common Room or outside if the weather permits.

                                                                                                                        CARRIED U

GENERAL BUSINESS

            Starters Bar

            Moved from the Chair

^sc65/19 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 3.40pm.

                                                                                                                        CARRIED U

            Moved from the Chair

^sc66/19 THAT the meeting move out of Committee of the Whole at 3.43pm

                                                                                                                        CARRIED U

            Clean up and a general facelift of the Starters Bar is underway and hopefully we can open for Orientation.

            Bereavement –

            Bridget Rennie; Association Secretary from 1976 until 1994 died on 2 February 2019 in Wanaka.  Donna, James and Dermot are attending the funeral in Wanaka.  In lieu of flowers Donna asked if a notice could be published in the ODT.

            Moved from the Chair

^sc67/19 THAT OUSA extends condolences to family, friends and former colleagues upon the passing of Mrs Bridget Rennie former OUSA Secretary for 18 years.

                                                                                                                        CARRIED U

ACTION POINTS

• Pou reminded the Executive to sign up to volunteer over Orientation.

Meeting closed at 3.41pm

Signed: ___________________________________                        Date: _________