MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 15 APRIL 2019 AT 9:05AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

The meeting commenced with a candle lit birthday cake to serenade James Heath on his Birthday.

PRESENT

James Heath (Chair), Porourangi Templeton-Reedy, Bonnie Harrison, William Dreyer, Kerrin Scanlon-Robertson, Georgia Mischefski-Gray, Dermot Frengley, Jack Manning, Taylor Terekia and Sabrina Alhady

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Charlie Hilton (Critic Editor)

APOLOGIES

            Josh Smith

            Moved from the Chair

139/19 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

140/19 THAT the minutes of the executive meeting held on 8 April 2019 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

            Te Reo – those who are using this App say it is going well.

SPEAKING RIGHTS

            Moved from the Chair

141/19 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of the meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

The Health and Safety – the election of Health and Safety representatives has been expanded and it has been revealed that Officers aren’t eligible to sit on these committees.

OUSA UPDATES

• Hyde Street Party – went well, only 3 arrests.  The drug testing proved valuable with a bad batch detected hence OUSA will continue with it. 81 people went through the tent. Would like to find a permanent location.

27 people went through St Johns and 17 ended up at the hospital emergency department. No major incidents reported.

CHIEF EXECUTIVE OFFICERS’ KPI’s

            As attached for noting. Debbie will be reporting quarterly to the executive this year. 

GRANTS MEETING MINUTES AND RECOMMENDATIONS

            Harrison/Templeton-Reedy

142/19 THAT the Grants meeting minutes of 2 April 2019 be received and the recommendations be approved.

                                                                                                                        CARRIED

AFFILIATION

            Moved from the Chair

143/19 THAT the Otago Irish Dance Club be affiliated to OUSA.

                                                                                                                        CARRIED U

STUDENT GENERAL MEETING

As attached the final agenda.  Noting the questions have already been put for notice especially the constitutional changes that were put for notice at a meeting on 14 March 2019.

The executive are hoping to encourage attendance so will be lecture bashing, putting flyers around and chalking.  The Pacific Island students are going to bring a crowd it is hoped. Perhaps pizza could be available.

REFERENDUM DATES

            As attached.

            Moved from the Chair

144/19 THAT the Secretary be directed to call a Referendum from 9am 28 May 2019 and close at 4pm on 30 May 2019.

                                                                                                                        CARRIED U

            Moved from the Chair

145/19 THAT the Referendum to be held from 9am 28 May 2019 and close at 4pm on 30 May 2019 be held by electronic means only.

                                                                                                                        CARRIED U

            Moved from the Chair

146/19 THAT OUSA invite questions from the student body for the 28-30 May 2019 Referendum from 12.30pm on 17 April 2019 and closing at 4pm on 10 May 2019, to and be sent to adminvp@ousa.org.nz

                                                                                                                        CARRIED U

FINANCE AND EXPENDITURE (FEC) MINUTES

            Harrison/Templeton-Reedy

147/19 THAT the minutes of the Finance and Expenditure meeting meetings held on 28 March 2019 and 10 April 2019 be received.

                                                                                                                        CARRIED

QUEEREST TEA PARTY

After a disorganised start Kerrin took the reins and managed to run a successful Queerest Tea Party in the Union Hall. She was grateful of the assistance from those groups on the day.

Mischefski-Gray/Alhady

148/19 THAT Kerrin Robertson-Scanlon be thanked for her hard work and effort with the Queerest Tea Party.

                                                                                                                        CARRIED

LIFE MEMBERSHIP OF OUSA

As attached.  There was a Facebook post emailed to the Association Secretary by a former President from a dissatisfied Executive member/staff member. “ He stated he was irked he never received life membership of OUSA considering he had edited Critic, Orientation Magazine and the Capping Magazine, hosted Radio One talk back shows for four years and ran many events for OUSA back in 1980’s for five years."

It is very rare to be considering life membership this early in the year but this is an extreme circumstance as Michael is terminally ill.  The executive agreed it was worthy of consideration especially as he had done so much for the Association.

Moved from the Chair

149/19 THAT Michael Tull be awarded Life Membership of OUSA. (Executive member 1985/86/87 and Critic Editor 1988)

                                                                                                                        CARRIED U

James will formally contact Michael Tull and Donna will arrange for his Life Membership card.

DCC ANNUAL PLAN

As attached.  William has been very active in writing this submission on the DCC Annual Plan 2019/2020.  It encourages the DCC to develop a comprehensive climate change action plan by the beginning of 2021.

Also encourages the DCC to establish Special Voting booths within libraries around the city during entire voting period during the 2019 local body elections and funding for OUSA to help with enrolment.

OUSA supports the Peninsula connection and encourages the removal and replanting of trees for the project.

OUSA supports the upgrade to the tertiary precinct, but encourages the DCC to increase the funding levels and strongly encourages the DCC to include OUSA as a stakeholder in the Tertiary Precinct upgrade.  Buses, parking, urban planning, housing, water quality, Economic Development, Engagement with student groups Alcohol and rates are headlines among other items in this submission.

James Heath and William Dreyer will attend the meeting and speak to this submission.  Thank you William for your excellent input and Generation Zero for their assistance.

Moved from the Chair

150/19 THAT the Executive approve the OUSA submission to the Dunedin City Council Annual Plan 2019/2020.

                                                                                                                        CARRIED U

GENERAL BUSINESS

Post graduate Rally – this went well and received good media with a photo in the Otago Daily Times.

Dreyer/Manning

151/19 THAT Dermot Frengley be thanked for his hard work with the Post graduate rally.

                                                                                                                        CARRIED

University sponsored business emails – a disgruntled student has approached the President to support their drive to stop the University allowing businesses to advertise for job through student emails.  They believe students should opt-in to this rather than having to opt-out. (The current system students are signed up to these emails by default and must request to opt-out)  This received a mixed responses from the Executive.  This was deferred to next meeting for further consultation.

Hyde Street Party appreciation –

Moved from the Chair

152/19 THAT the Executive thank Debbie, Jason, Esther and the teams for their hard work during another successful Hyde Street event.

                                                                                                                        CARRIED U

            Birthday greetings –

            Manning/Alhady

153/19 THAT the Executive wish James Peter Heath a very happy birthday.

                                                                                                                        CARRIED

            Next Executive meeting 29 April owing to Easter break.

Meeting closed at 10.08am

Signed: ___________________________________                        Date: _________