Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 6 MAY 2019 AT 9.08AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
James Heath (Chair), Bonnie Harrison, William Dreyer, Kerrin Robertson-Scanlon, Sabrina Alhady, Georgia Mischefski-Gray, Josh Smith, Mary Jane Kivalu, and Jack Manning.
IN ATTENDANCE
Donna Jones (Minute Secretary) and Esme Hall (Critic Reporter)
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
163/19 THAT the minutes of the executive meeting held on 29 April 2019 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
Careers Development topic – will be on next meeting’s agenda for further discussion.
WELCOME TO PACIFIC ISLAND REPRESENTIVE ON THE EXECUTIVE
Mary Jane Kivalu was welcomed to the whanau and James would meet up later to go over things.
APOLOGIES AND KARAKIA
Porourangi Templeton-Reedy and Taylor Terekia
Jack Manning for lateness
Moved from the Chair
164/19 THAT the above apologies be accepted.
CARRIED U
HEALTH AND SAFETY
Nothing to report in Debbie’s absence.
OUSA UPDATE
James informed the meeting that Debbie Downs and Charlie Hilton are busy with the police as the Critic Office was broken into in the early hours. Discussion on whether more security cameras should be installed as this is the second break- in this year.
Debbie working on a Risk Register.
ALTER AGENDA ORDER
Moved from the Chair
165/19 THAT the order of the agenda be altered as a member isn’t here yet to speak to their item.
CARRIED U
OTAGO ART FELLOWSHIPS SELECTION COMMITTEE APPOINTMENTS
Moved from the Chair
166/19 THAT Josh Smith be appointed to the Caroline Plummer Fellowship Selection Committee for 2019
CARRIED U
Moved from the Chair
167/19 THAT Kerrin Robertson-Scanlon be appointed to the Frances Hodgkins Fellowship Selection Committee for 2019.
CARRIED U
Moved from the Chair
168/19 THAT Bonnie Harrison be appointed to the Robert Burns Fellowship Selection Committee for 2019.
CARRIED U
Will ensure Te Roopu Maori and Pacific Island Students are invited to these committees in future.
Jack arrived at 9.17am
COLLEGES COMMITTEE APPOINTMENTS FOR 2019
Manning/Harrison
169/19 THAT Jesse Drake, Findlay Campbell, Charles, Baker Nikau Reti Beazley, Sam Poles Smith, Hamish Singh, Bronté Chamberlain, Alyssa Harrington, Emma Wilson, Cameron Young and Cait Lowndes be appointed to the Colleges Committee for 2019.
CARRIED
Manning/Harrison
170/19 THAT James Heath, and Kerrin Robertson-Scanlon be confirmed as Ex-Officio members of the Colleges Committee for 2019.
CARRIED
GENERAL BUSINESS
Tertiary Open Day – there are BBQ’s being held on Sunday and Monday that the Executive are being asked to manage. William is leading this so please turn up to help.
Tertiary Precinct parking submission – William in the process of writing a submission. William will attend a workshop on Wednesday and asked a variety of questions. James and William will present the final submission in person to the DCC.
Ramadan – is starting on Tuesday, it is the ninth month of the Islamic calendar and is observed by Muslims worldwide as a month of fasting to commemorate the first revelation of the Quran to Muhammad according to Islamic belief. For Muslims, Ramadan is a month of fasting, prayer, reflection and community.
Community Service – discussion about this being a component of the executive’s job descriptions and some think the exec’ serve the community in their daily tasks and this could be removed. This will be discussed in the review of job descriptions but can’t be changed until review is complete.
Meeting closed at 9.25am
Signed: ___________________________________ Date: _________