MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 17 JUNE 2019 AT 9.26AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Porourangi Templeton-Reedy (Chair), William Dreyer, Jack Manning (Video Link), Georgia Mischefski-Gray, Mary Jane Kivalu and Bonnie Harrison

IN ATTENDANCE

Debbie Downs (CEO), Lou Stewart (Minute Secretary) and Charlie O’Mannin (Critic Editor)

APOLOGIES

James Heath, Kerrin Robertson-Scanlon, Dermot Frengley, Josh Smith, Sabrina Alhady and Taylor-Rose Terekia

Moved from the Chair

229/19 THAT the above apologies be accepted.

                                                                                                                                CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

“Debbie has been in talks with Fieldspar Associates” Not that “Debbie has employed Fieldspar Associates”

 Martin Jones should be listed as University Union Operations Manager

Moved from the Chair

230/19 THAT the minutes of the executive meeting held on 10 June 2019 be accepted as a true and correct record with the above amendments. 

                                                                                                                                CARRIED U

SPEAKING RIGHTS

Moved from the Chair

231/19 THAT Debbie Downs, Lou Stewart and Charlie O’Mannin be granted speaking rights for the duration of this meeting.

                                                                                                            CARRIED U

MATTERS ARISING

 Georgia has followed up on the below Referendum Results Action Points:

• Compost Bins - are to be installed
• Solar Panels – are to be installed at a half-to-half ratio

• Boilers - are to be phased out

HEALTH AND SAFETY

Debbie had nothing new to report as there has been no incidents or accidents.

Starters Bar:  As of close of business Friday there had been no incidents.  Debbie had viewed camera footage at 9.30pm on Saturday where there were queues moving slowly.  As she had not heard otherwise, as far as she knew, everything was fine.

OUSA UPDATE

• There had been a UBS strategy planning day.  All to think about what we want from the Book shop
• Clubs and Societies and Starters Bar will be on reduced hours over the break
• The Angel/Hero campaign was underway with staff now trained and advertising put up on the back of doors

SGM ENGAGEMENT COMMITTEE APPOINTMENT

Dreyer/Mischefski-Gray

232/19 THAT Sinead Gill be appointed to the Student General Meeting Engagement Committee for 2019

                                                                                                                                    CARRIED

VALID VOTER UPDATE

In James’ absence William provided an update:

• The next phase of the Valid Voter campaign is to start with door-knocking and campus engagement/s
• There will be no BBQ this week
• A person of interest had indicated that they would like to help at the next BBQ
• There will be 1-2 upcoming competitions where Colleges will be encouraged to sign-up

Debbie congratulated the Executive for doing an amazing job.

VISION/MISSION STATEMENTS

James to speak to this.

• James has circulated an email this morning to the OUSA Executive
• The Chair has asked that the Executive review this email and respond

SUBMISSION ON THE SCHOOL DONATIONS AMENDMENT BILL

Dreyer/Manning

233/19 THAT it be moved to accept and relieve.

                                                                                                                                    CARRIED

GRADUATE RESEARCH SCHOOL REVIEW PANEL SUBMISSION DEBRIEF

Dermot to speak to this.

                                                                                                                               DEFER

KIWIBUY

James to speak to this.

                                                                                                                               DEFER

GENERAL BUSINESS

• Executive Reports are due to Lou by 1.00pm Wednesday 19 June 2019
• The Central Library has agreed to a trail period of extended hours from 2 September to 9 November.  The extended hours will be 6.00am to 12.00am, seven days a week.  Next years’ hours will depend on whether it was/is worth doing it in terms of up-take and budget
• Carbon Zero Submission: Georgia to follow this up

STANDING COMMITTEE

            Moved from the Chair

234/19 THAT the powers of the Executive be delegated to the Standing Committee of the Executive henceforth Sine die

                                                                                                                                CARRIED U

            Meeting closed at 9.46am

            Signed: ___________________________________        Date: _________