MINUTES OF THE STANDING COMMITTEE MEETING HELD ON WEDNESDAY 7 NOVEMBER 2018 AT 3.00PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, Abigail Clark, Tiana Mihaere, Roger Yan, Umi Asaka, Norhan El Sanjak and Dermot Frengley

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Joel MacManus (Critic Editor)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

^sc575/18 THAT Roger Yan, Umi Asaka, Norhan El Sanjak and Dermot Frengley be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                                      CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            D Treat day on Monday not Thursday

            Moved from the Chair

^sc576/18 THAT the minutes of the executive meeting held on 31 October 2018 be accepted as a true and correct record with the above amendment.

                                                                                                                                      CARRIED U

MATTERS ARISING

              Queer space on campus – Abigail attended an Equity Advisory Committee meeting and they were supportive of investigating a Queer space on campus, she will follow this up and report back.

              Moved from the Chair

^sc577/18 THAT the meeting move into Strict Committee for reasons of personal privacy at 3.01pm.

                                                                                                                                      CARRIED U

              Moved from the Chair

^sc578/18 THAT the meeting move out of Strict Committee at 3.03pm

                                                                                                                                      CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

^sc579/18 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                                      CARRIED U

EXECUTIVE QUICK ROUND UP

HEALTH AND SAFETY

            Nothing to report

NZUSA ELECTIONS

            Moved from the Chair

^sc580/18 THAT Cameron Meads assume the Chair at 3.08pm

                                                                                                                          CARRIED U

There are two people running for the two positions. James Ranstead is running for President and Caitlin Barlow-Groome is running for Vice President.  Both have sent their bio’s around to all member student associations.  OUSA Executive were emailed them earlier this week. James didn’t present in person as he is in Europe at the moment.  Tiana had spent two hours talking with him and was impressed.

Moved from the Chair

^sc581/18 THAT OUSA endorses and gives all votes to James Ranstead for President in the NZUSA Elections.

1. Abstain

CARRIED

            Caitlin was invited to address the meeting.  Her three main focuses are:

• Better inter-member connections
• Celebrate NZUSA 90 years
• Operational security and sustainability

Caitlin left at 3.20pm

Moved from the Chair

^sc582/18 THAT OUSA endorses and give all votes to Caitlin Barlow-Groome for Vice President in the NZUSA Elections.

                                                                                                                                                1          Abstain

                                                                                                                        CARRIED

              Caitlin returned at 3.22pm

                          Moved from the Chair

^sc583/18 THAT Caitlin Barlow-Groome resume the Chair at 3.20pm

                                                                                                                          CARRIED U

FINANCE AND EXPENDITURE MINUTES

            Moved from the Chair

^sc584/18 THAT the meeting move into Committee of the Whole at 3.22pm

                                                                                                                          CARRIED U

              Moved from the Chair

^sc585/18 THAT the meeting move out of Committee of the Whole at 3.28pm

                                                                                                                          CARRIED U

FORSYTH BARR INVESTMENTS SIGNATORIES

Each year the President and Finance Officer are signatories our investment accounts and need to be signed off and on.  Sam will ensure the actual forms are signed.

S Smith/Frengley

^sc586/18 THAT Caitlin Barlow-Groome and Sam Smith be removed as signatories and authorised persons on the OUSA Forsyth Barr existing Investment Accounts effective 1 January 2019.

                                                                                                                                      CARRIED

              S Smith/Frengley

^sc587/18 THAT James Heath and Bonnie Harrison be appointed as signatories and authorised persons to the OUSA Forsyth Barr existing Investment Accounts effective 1 January 2019.

                                                                                                                                      CARRIED

GENERAL BUSINESS

Executive leaving – please let Caitlin know when you are leaving for the year and also sign your office key back into Donna.

Executive Report – Tiana is leaving the country shortly so asked if she could submit her full Te Roopu Maori report to OUSA.

Meeting closed at 3.36pm

Signed: ___________________________________                        Date: _________