MINUTES OF THE EXECUTIVE EMERGENCY COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON WEDNESDAY 17 MAY 2023                                    AT 9.35AM

PRESENT

Quintin Jane (Chair), Imogen Macalister, Emily Fau-Goodwin, Mia Heaphy Butts, Keegan Wells, Cyrus Yam, Reid Eberwein (zoom), Tessa Campbell (zoom), Elisepa Taukolo (zoom) and Haki Hamilton (zoom).

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Mukesh Kumar (Financial Controller).

SPEAKING RIGHTS

            Moved from the Chair

167/23 THAT Debbie Downs, Donna Jones and Mukesh Kumar be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

APOLOGIES

            Kaia Kahurangi Jamieson and Lilly Baird

            Moved from the Chair

168/23 THAT the above apologies be accepted.

                                                                                                            `           CARRIED U

OUSA AUDITED FINANCIAL STATEMENTS FOR 2022

            As attached.

Mukesh along with Debbie went through the main points of the financial statements to explain the figures and asked for questions.  The cashflow still on target.

Moved from the Chair

169/23 THAT the Otago University Students’ Association Annual Audited Financial Statements for the year ended 31 December 2022 be received and accepted and presented to the student body at the Annual General Meeting on 23 May 2023.

                                                                                                                        CARRIED U

OUSA ANNUAL REPORT

            As attached.

            Moved from the Chair

170/23 THAT the 2022 OUSA Annual Report be received and accepted and presented to the student body at the Annual General Meeting on 23 May 2023.

                                                                                                                        CARRIED U

It was noted there will be a more complex OUSA Annual report including information from all OUSA departments and delivered to the stakeholders later in the year.

Elisepa left at 9.56am

Meeting closed at 9.57am

Signed: ___________________________________                        Date: _________