MINUTES OF THE EMERGENCY EXECUTIVE COMMITTEE MEETING HELD IN THE BULL-PEN AND VIA ZOOM ON MONDAY 19 SEPTEMBER 2022 AT 2.02PM        

PRESENT

Melissa Lama (Chair), Maya Polaschek, Emily Fau-Goodwin, Tulsi Raman, Patrice Sueur, Te Āwhina Pounamu-Waikaramihi (zoom), Jade Mills and Elisepa Taukolo

IN ATTENDANCE

            Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)

APOLOGIES

            Sean Teow, Ravneel Chand and Lily Marsh

            Jade Mills and Elisepa Taukolo for lateness

            Moved from the Chair

275/22 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

276/22 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            Jade arrived at 2.07pm

            Elisepa arrived at 2.08pm

BUDGET 2023

            As distributed and attached.

            There was a discussion to increase the campaigns line further from $2,500 to $3,500 to allow for more spending on campaigns next year as this line was lower in the past because of Covid.

            Moved from the Chair

277/22 THAT THE Otago University Students’ Association (OUSA) budget for 2023 be received and accepted with the amendment to the campaigns line from $2,500 to $3,500 as agreed.

                                                                                                                        CARRIED U

CLUBS AND SOCIETIES BUILDING UPGRADE POSTPONMENT

            There have been many conversations about continuing with the clubs and societies building upgrade as it will leave OUSA financially vulnerable even though we have a cash surplus. 

            This is the second phase of the upgrade, and it has been agreed through FESC that we postpone this work.

We are concerned the community grants we received to repair the roof etc may be in jeopardy but will ensure to check this out as soon as possible.

            Dunedin has a lower earthquake risk, and the roof repairs isn’t urgent but still needs to be done in a timely manner.

            Moved from the Chair

278/22 THAT OUSA agrees to postpone the Clubs and Societies Centre phase two construction until our financial reserves get to an acceptable level, with a review to be held annually.

                                                                                                                        CARRIED U

Meeting closed 2.21PM

Signed: ___________________________________                        Date: _________