MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE AND ON ZOOM ON 3 AUGUST 2026 AT 9.36AM         

PRESENT

          Daniel Leamy (Chair), Kamesha Jones, Troy Gibbons, Hansini Wijekoon, Rihanna           Warsame, Ella Sangster (zoom), Zoe Eckhoff, Irfaan Ariffin, Fergus Parks, Flynn      Nisbett and Jarna Flintoff (zoom).

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones (Association Secretary), Paul        Gourlie (observer), Rev Greg Hughson (Observer), Andrew Rudolph (Observer),             Griffyn Powell and Harry Almey (Critic reporters).

APOLOGIES

          Irfaan Ariffin (apologised for meeting held on 27 July 2026), Adeleine Eli.

          Ella Sangster for lateness.

          Moved from the Chair

308/26 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

            Jarna arrived at 9.35am

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

309/26 THAT the minutes of the executive meeting held on 27 July 2026 be accepted as a          true and correct record.

                                                                                                                        CARRIED U

INTEREST REGISTER

          For noting

SPEAKING RIGHTS

          Moved from the Chair

310/26 THAT Debbie Downs, Donna Jones, Paul Gourlie, Greg Hughson, Andrew Rudolph         and Gryffin Powell be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            Ella arrived at 9.36am

STUDENT GENERAL MEETING DATE

          The proposed governance changes to implement a hybrid governing board have been through the Lawyers and back to the Executive and staff.  However, concern was expressed there hasn’t been sufficient time to undertake thorough consultation with the wider student body and other interested bodies if the Executive intends to       have these changes adopted before the 2027 Executive elections. Given the           significant implications these changes could have for the Association, they            warrant comprehensive consultation to ensure all affected parties have a meaningful       opportunity to provide input before any final decision are made.

          It was expressed how there is a lot of responsibility on the President during their term      and it was intended this new governance structure would help elevate some of this.

EXECUTIVE ROLE PROPOSED CHANGES/CONSTITUTIONAL CHANGES

          Daniel addressed the meeting and expressed concern about the limited time         available for meaningful consultation with the wider student body regarding the           proposed changes to the OUSA governance structure and the reshaping of the       Executive. He emphasised that these are substantial changes and argued that they         should be supported by a more comprehensive consultation process and a longer timeframe to allow students adequate opportunity to consider and respond to the proposals. Daniel proposed that the planned Special General Meeting (SGM) be      cancelled and that responsibility for progressing these proposals be left to the next Executive, allowing for a thorough student consultation process to be undertaken.

          The meeting will assume this agenda item after our guests have finished.

ALTER AGENDA ORDER

            Moved from the Chair

311/26 THAT the order of the agenda be altered to accommodate guests.

                                                                                                                        CARRIED U

GUESTS: PAUL GOURLIE, REV GREG HUGHSON AND ANDREW RUDOLPH

          Paul, Greg and Andrew introduced themselves, they opened the presentation with a        Karakia, and it was closed with a prayer.

          Paul Gourlie life member and former President addressed the meeting and spoke             about his time on the executive and to support OUSA’s transformation he said.

          Members of the executive, staff and community had approached him about the     proposed governance changes. He endorsed how the Exec are doing a great job.

EXECUTIVE ROLE PROPOSED CHANGES/CONSTITUTIONAL CHANGES continued

          Emphasis on ensuring this is advertised and communicated wider and make sure             students understand we aren’t taking away students and the reduced positions will           be covered in other positions.  The university committees should include more            students to widen involvement in OUSA.

          Moved from the Chair

312/26 THAT OUSA executive rescind motion 302/26

                                                                                                                        CARRIED U

            Moved from the Chair

313/26 THAT OUSA executive rescind motion 305/26

                                                                                                                        CARRIED U

            Moved from the Chair

314/26 THAT OUSA endorses the proposed executive role changes – including the addition        of an Engagement Vice-President, Finance Officer (replacing Finance and         Strategy Officer), Academic Officer and a Disabilities Representative removing the         Postgraduate Students Rep that will sit under another portfolio position, noting these           will need to go through another meeting for final approval.

                                                                                                                        CARRIED U

CODE OF CONDUCT

          Moved from the Chair

315/26 THAT the meeting move into confidential committee for reasons of confidentiality at         10.55am.

                                                                                                                        CARRIED U

            Moved from the Chair

316/26 THAT the meeting move out of confidential committee at 11.00am

                                                                                                                        CARRIED U

          Moved from the Chair

317/26 THAT a complaint was received against Kamesha Jones for a breach of the code of         conduct and the executive agreed there will be no further action taken.  

                                                                                                                        CARRIED U

GENERAL BUSINESS

          University Book Shop

          Moved from the Chair

318/26 THAT the meeting move into confidential committee for reasons of commercial     sensitivity at 11.01am.

                                                                                                                        CARRIED U

            Moved from the Chair

319/26 THAT the meeting move out of confidential committee at 11.04am.

                                                                                                                        CARRIED U

            Pacific Islands Cultural Awareness Session – reminder all welcome Thursday 6    August 2026 at 1pm in the Gazebo Lounge. Convenor: Adeleine Eli.

                                                                                                                        CARRIED U

          Meeting closed at 11.04am

          Signed: ___________________________________            Date: _________