Meeting highlights
PRESENT
Paul Hunt (Chair), Isaac Yu (cell phone), Nina Harrap and Chris Jackson
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Capri Holden (Observer)
ELECTION OF THE CHAIRPERSON
Yu/Harrap
sc455/15 THAT Paul Hunt be elected chairperson for the duration of this meeting.
CARRIED
CO-OPT ONTO THE STANDING COMMITTEE
Moved from the Chair
sc456/15 THAT Chris Jackson be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc457/15 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc458/15 THAT the minutes from the Standing Committee of the Executive meeting held on 30 November 2015 be accepted as a true and correct record.
CARRIED U
CHIEF EXECUTIVE OFFICER’S BUSINESS
Investment Term Deposits – Debbie addressed the meeting stating there are two term deposits due this month one on 8th and 12th. After a discussion with Debbie and the Standing Committee it was agreed it was appropriate to roll these over for a further 60 days to give the new elected Executive time to get on Board next year.
Nina will be meeting with Finance Officer elect Jessi over the next few days for a hand-over so the reinvestment will be discussed.
University Sport New Zealand – Debbie wanted to bring to the Executive’s attention that in 2013 there was a $7,500 loan from OUSA to USNZ. We need to check if any of this has been paid back. OUSA had a seat on the USNZ board however there hasn’t been anyone lately.
Debbie will check with Alistair Shaw on the repayments and find out more background. She will report back.
Student Services Agreement (formerly SLA) – the document has been received from the university. It is a larger document than previously submitted. If the Executive wish to see it please contact Debbie owing to the confidentiality.
PRESIDENT’S BUSINESS
• Refugees arriving in Dunedin. Paul had been approached to see if OUSA would offer refugees affiliation to the clubs and societies etc.
Moved from the Chair
sc459/15 THAT OUSA should offer refugees arriving in Dunedin access to the
Clubs and Societies Centre CARRIED U
NZUSA – The executive are unwilling to re-join NZUSA but realise there is no option if Laura, Jarred and Nina who are attending the NZUSA conference this weekend require OUSA to be members for voting rights and the ability to participate.
Paul has to write a letter of intention to re-join NZUSA before the conference.
The executive expressed there appears to be no changes being implemented within NZUSA and no willingness to change.
Nina asked for clear written points from the executive for her to express on their behalf at the conference. Chris offered to highlight the points expressed at the Policy Committees and follow up responses.
Moved from the Chair
sc 460/15THAT the OUSA executive agrees to re-join NZUSA for the rest of year and pay the
instalment of $2,782.26 when the invoice is received.
CARRIED U
MOU’s – the final grants meeting is 11 December where more money will require to be paid. The Accounts Administrators will be asked to do a special payment batch.
Honorariums – the two 20 hour per week positions haven’t submitted a report to date so the directive not to pay them is being followed. The 10 hour a week and the Te Roopu Maori Tumuaki still haven’t submitted a report for the fourth quarter.
EXECUTIVE FOURTH QUARTER REPORTS
Harrap/Yu
sc 461/15THAT Paul Hunt’s fourth quarter report be accepted and he continue to be paid his
honorarium.
CARRIED
Moved from the Chair
sc 462/15THAT Isaac Yu’s fourth quarter report be accepted and he continue to be paid his
honorarium.
CARRIED U
GENERAL BUSINESS
Graduation parades – we need extra people to carry the banners for the 12 December parade. Please see Donna
International Cultural Council Policy – as attached. There are more amendments to be made before this policy is finalised. Will be circulated and brought to the next Standing Committee meeting.
Next meeting - Tuesday 15 December at 5.30pm
Meeting Closed at 5.30pm
Signed: _____________________________________ Date: ________