MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN ROOM 2 OF THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON 13 JUNE 2016 AT 12.02PM          

PRESENT

Laura Harris (Chair), Bryn Jenkins, Jesse Hall, Alexia Cochrane, Mariana Te Pou, Rob Pomare, Rachel Goh

IN ATTENDANCE

Esther Maihi (Minute Secretary)

APOLOGIES

Bayden Harris, Jarred Griffiths, William Guy and Sean Gamble

Moved from the Chair

213/16 THAT the above apologies be accepted.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

214/16 THAT Esther Maihi be granted speaking rights for the duration of this meeting.

CARRIED U

MINUTES OF THE PREVIOUS MEETING

Moved from the Chair

215/16 THAT the minutes of the executive meeting held on 2 June 2016 be accepted as a true and correct record.

GRANTS COMMITTEE APPOINTMENT – MOTION 192/16 AMENDMENT

Guy/Harris

192/16 THAT Geoff Simmons and Daniel Porter be appointed as non-voting members to the Grants Committee for the period ending 31 December 2016.

Hall/Goh

216/16 THAT Motion 192/16 be amended to read: THAT Geoff Simmons and Daniel Porter be appointed to the Grants Committee for the period ending 31 December 216.

CARRIED

OUSA AND OPSA MEETING MINUTES

Goh/Cochrane

217/16  THAT the minutes from the meeting of the Otago University Student’s Association and Otago Polytechnic Student’s Association held on 8 June 2016 be received.

CARRIED

BLUES AND GOLDS POLICY AMENDMENTS

Moved from the Chair

218/16  THAT the executive move into Committee of the Whole for commercial sensitivity.

CARRIED U

Moved from the Chair

219/16 THAT the executive move out of the committee of the whole for commercial sensitivity.

CARRIED U

INVOLVEMENT WITH RE-ORIENTATION WEEK MARKET DAY

Emma (OUSA events coordinator) approached Laura regarding Market Day happening July 15th in Union Hall. She suggested that it could be mutually beneficial for the executive to set up a stall in the MCR at the entrance to Union Hall during Market Day. Depending on what is available in the budget, the exec could give out free hot chocolate, similar to what was offered during the Relay 4 Life event earlier this year. This could serve as personable interaction with the students, the opportunity to use as a drop in session and also help to welcome people looking for Market Day and in directing them to Union Hall.

GENERAL BUSINESS

24 Hour Study Centre

The 24 hour Study Centre was a resounding success with positive feedback from both staff and students.

Colleges Cuddle Fix

Congratulations to Bayden for his successful feedback regarding his Cuddle Fix sessions in the Colleges. The Otago Daily Times will be attending Cuddle Fix at Carrington College today.

Next meeting date Friday the 1st July at 2pm.

Meeting closed at 12.13pm