Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 19 SEPTEMBER 2024 AT 9.02AM
PRESENT
Emily Williams (Chair), Daniel Leamy, Emma Jackson, Liam White, Stellar Lynch, Hanna Friedlander and Ibuki Nishida
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) Nina Brown (Critic Editor) and Lucy Hornby (Executive Assistant)
APOLOGIES
Keegan Wells, Telekalafi Likiliki, Tara Shepherd and Gemella Reynolds-Hatem
Moved from the Chair
328/24 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
329/24 THAT the minutes of the 12 September 2024 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
330/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.
CARRIED U
OUSA UPDATES
No health and safety incidents or accidents to report. An occurrence in the clubs and societies building happened and the exec asked it to be followed up.
The new health and safety/maintenance App working well.
Clubs and Societies building renovations – work in progress
PRESIDENT’S COMMITTEE TERMS OF REFERENCE
As attached. Please ensure you get any amendments or ideas to Emily today so this can be finalised.
GRANTS COMMITTEE MEETING MINUTES ROUND 6 AND RECOMMENDATIONS
Moved from the Chair
331/24 THAT the minutes of the grants committee meeting held on 12 September 2024 be received and the recommendations be approved.
CARRIED U
SUBMISSION
This submission has been circulated around the executive for approval already.
Moved from the Chair
332/24 THAT OUSA agreed the UAG phase II submission be submitted.
CARRIED U
EXECUTIVE THIRD QUARTER REPORTS
Stella left at 9.11am and returned at 9.12am
Moved from the Chair
333/24 THAT Stella Lynch’s third quarter report be accepted, and she continue to be paid her honorarium.
CARRIED U
Liam left at 9.13am and returned at 9.15am
Moved from the Chair
334/24 THAT Liam White’s third quarter report be accepted, and he continue to be paid his honorarium.
CARRIED U
Emma left at 9.16am and returned at 9.17am
Moved from the Chair
335/24 THAT Emma Jackson’s third quarter report be accepted, and she continue to be paid her honorarium.
CARRIED U
Daniel Leamy left at 9.18am and returned at 9.19am
Moved from the Chair
336/24 THAT Daniel Leamy’s third quarter report be accepted, and he continue to be paid his honorarium.
CARRIED U
Ibuki Nishida left at 9.21am and returned at 9.22am
Moved from the Chair
337/24 THAT Ibuki Nishida’s third quarter report be accepted, and he continue to be paid his honorarium.
CARRIED U
Hanna left at 9.24am and returned at 9.25am
Moved from the Chair
338/24 THAT Hanna Friedlander’s third quarter report be accepted, and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
339/24 THAT Daniel Leamy assumes the Chair at 9.25am
White Against
CARRIED
Emily left at 9.26am and returned at 9.28am
Moved from the Chair
340/24 THAT Emily Williams third quarter report be accepted, and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
341/24 THAT Emily Williams resumes the Chair at 9.29am
CARRIED U
GENERAL BUSINESS
Postgraduate Open Day today – Main Common Room, all invited to attend.
Boycott, Divestment, Sanctions (BDS) movement – Liam is working on this and would appreciate your feedback.
Elections for Executive 2025 – it was suggested perhaps the executive have a fun sweepstake on the number of votes cast at this election. More on the group chat.
Initiations – Nina thanked the executive for their work on these and said she really enjoyed reading them.
Meeting closed at 9.35am
Signed: ___________________________________ Date: _________