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Meeting Minutes

Meeting Minutes

28 September 2022

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Meeting Minutes

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON WEDNESDAY 28 SEPTEMBER 2022 IN THE OUSA BULL-PEN AND VIA ZOOM AT 2.01PM  

 

PRESENT

Melissa Lama (Chair), Maya Polaschek, Emily Fau-Goodwin, Elisepa Taukolo, Tulsi Raman, Caitlin Hancy, Lily Marsh, Sean Teow, Ravneel Chand, Jade Mills and Patrice Le Sueur

IN ATTENDANCE

            Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)

APOLOGIES

            Jade Mills and Te Āwhina Pounamu-Waikaramihi

            Ravneel Chand, Elisepa Taukolo for leaving early

            Patrice Le Sueur for lateness

            Moved from the Chair

275/22 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

276/22 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            Sean arrived at 2.03pm

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

277/22 THAT the minutes of the executive meeting held on 14 September 2022 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EMERGENCY EXECUTIVE MEETING

            Moved from the Chair

278/22 THAT the minutes of the emergency executive meeting held on 19 September 2022 be accepted as a true and correct record.

                                                                                                                        CARRIED U

RATIFY MOTIONS FROM THE EMERGENCY MEETING

            Moved from the Chair

279/22 THAT the motions from the emergency executive meeting held on 19 September 2022 be ratified.

                                                                                                                        CARRIED U

            It was agreed to alter the order of business as people have other commitments.

EXECUTIVE THIRD QUARTER REPORTS

            Moved from the Chair

280/22 THAT Elisepa Taukolo’s third quarter report be received and she be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

281/22 THAT Jade Mills third quarter be received and she be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

282/22 THAT Ravneel Chands’ third quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Patrice arrived at 2.10pm

            Moved from the Chair

283/22 THAT Emily Fau-Goodwin’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

284/22 THAT Tulsi Raman’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

285/22 THAT Lily Marsh’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

286/22 THAT Caitlin Hancy’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

           

 

Moved from the Chair

287/22 THAT Sean Teow’s third quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

288/22 THAT Patrice Le Sueur’s third quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

289/22 THAT Maya Polaschek’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

290/22 THAT Maya Polaschek assume the chair at 2.28pm

                                                                                                                        CARRIED U

            Moved from the Chair

291/22 THAT Melissa Lama’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

292/22 THAT Melissa Lama resumes the chair at 2.30pm.

                                                                                                                        CARRIED U

            Te Āwhina-Pounamu-Waikaramihi is out of New Zealand so her report be will heard at the next meeting.         

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

  • Mental Health Week
  • Moana Nui Festival
  • Planning their AGM
  • Working on establishing a Tuvalu Students’ Association

Caitlin left at 2.31pm

NZUSA UPDATES

NZUSA have been looking for someone to host the annual summit.  They have no funding to hold the council meeting.

Caitlin returned at 2.35pm

 

           

POLICIES FOR SETTING

            The two policies have been out for notice and received no submissions.

            Polaschek/Fau-Goodwin

293/22 THAT the Affiliated Clubs and Societies Sexual Misconduct Policy version 4 be set.

                                                                                                            CARRIED

            Polaschek/Taukolo

294/22 THAT the OUSA Affiliated Clubs and Societies Resolution (and complaints) Policy version 1 be set.

                                                                                                            CARRIED

GRANTS ROUND 6 MINUTES AND RECOMMENDATIONS

            Raman/Marsh

295/22 THAT the minutes of the OUSA grants committee round 6 meeting held on 14 September 2022 be received and the recommendations be approved.

                                                                                                            CARRIED

FINAL WORDING OF REFERENDUM

These questions have been to the Mediator and the pros and cons are now being written and will be sent to the Executive for consultation.

            Polaschek/Le Sueur

296/22 THAT following questions be put to the referendum being held on 10-12 October 2022.

  1. Should the proposed Otago University Students’ Association (OUSA) budget for 2023 be recommended in its entirety to the student body?
  2. Should the OUSA Secretary, Donna Jones, be re-appointed for a fixed term of four (4) years?
  3. Should OUSA express an opinion of no confidence in Chris Hipkins as Minister of Education due to the Government's failure to fulfil its 2017 promise to restore postgraduate access to Student Allowances?
  4. Should OUSA support efforts to break-up New Zealand's supermarket duopoly?
  5. Subject to time off for study commitments or health reasons, should all OUSA Executive members be regularly available to students at the OUSA office?
  6. Should PricewaterhouseCoopers be appointed as the 2023 auditors for OUSA?

CARRIED

 

           

OUSA UPDATE

  • Lots of recruitment happening at present.  A few staff have resigned, and we have been received good numbers to interview.
  • Uni Lounge – there is an idea being mooted about turning the café area into a Uni lounge for students.  more later.
  • CEO on two days leave Thursday and Friday.
  • The UBS/Advisory Board/OUSA Lawyers have been in consultation about what form the companies should take with new holdings. 

GENERAL BUSINESS

            Otago Polytechnic name change -

The Otago Polytechnic is to become part of Te Pūkenga – New Zealand Institute of Skills and Technology on 1 November 2022. This will involve OUSA changing the name on our forms, policies and signage.  Maya going to investigate what this will need.

Ravneel and Emily left at 2.44pm

            OUSA Elections –

            The final day of voting is today and thus far there have been 1785 votes cast. 

            Cultural Festival –

Sean said thank you for the attendance at the Cultural festival to those who attended.  It was a good event.

OUSA/University of Otago Blues and Golds function –

This is being held this evening in the School of Business atrium at 5.30pm.  Melissa is the MC. 

Elisepa left at 2.49pm

 

Meeting closed at 2.50pm

 

 

Signed: ___________________________________                        Date: _________