MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 30 MARCH 2023 AT 12:05PM                                   

PRESENT

Quintin Jane (Chair), Imogen Macalister, Mai Heaphy Butts, Kaia Kahurangi Jamieson, Lilly Baird, Cyrus Yam, Reid Eberwein, Keegan Wells and Elisepa Tautoko (zoom).

IN ATTENDANCE

            Donna Jones (Minute Secretary) and Nina Brown (Critic Reporter)

APOLOGIES

            Emily Fau-Goodwin, Haki Hamilton and Tessa Campbell

            Lilly Baird leaving early.

            Moved from the Chair

83/23   THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

84/23   THAT the minutes of the executive meeting held on 23 March 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

85/23   THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

TE RŌPŪ MĀORI UPDATE

            Owing to Haki being absent there wont be an update.

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

Elisepa thanked Quintin for chairing their Student General Meeting and remarked their Leadership weekend went well.

NZUSA UPDATES

NZUSA has sent an email out to all Associations on their proposed National Election Strategy plan.  Quintin has asked his exec’ for ideas to be submitted to him by 2pm today.

EXECUTIVE FIRST QUARTER REPORTS

Moved from the Chair

86/23   THAT Lilly Baird’s first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

87/23   THAT the Chair be granted to Imogen Macalister to hear Quintin Jane’s report at 12.09pm

                                                                                                                        CARRIED U

            Moved from the Chair

88/23   THAT Quintin Jane’s first quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

89/23   THAT the Chair be resumed by Quintin Jane at 12.11pm.

                                                                                                                        CARRIED U

            Moved from the Chair

90/23   THAT Imogen Macalister’s first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

91/23   THAT Kaia Kahurangi Jamieson’s first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

92/23   THAT Keegan Wells first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

93/23   THAT Mia Heaphy Butts first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

94/23   THAT Cyrus Yam’s first quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Lilly left at 12.20pm

            Moved from the Chair

95/23   THAT Reid Eberwein’s first quarter report be accepted and he continue to be paid his honorarium.

                                                                                                            CARRIED U

GENERAL BUSINESS

Mental Health Awareness Week – Kaia working on this and would appreciate any ideas please.

OUSA Stickers – some executive are working on designs for happy OUSA stickers.  It is envisaged they will be made of plastic.  There has been korero with both Radio One and Critic te Ārohi to ensure we aren’t standing on toes. Ideas being surveyed.

Moved from the Chair

96/23   THAT Nina Brown be granted speaking rights at 12.30pm for the duration of this meeting.

                                                                                                            CARRIED U

Bull-pen revamp – Keegan and others keen to give their office a good re-vamp.  Talk of not liking the green wall at the back. Please clear out before the break.

Exec video – the Exec working on their next tik tok video.

Tertiary Open Day – Exec to help in the stall and manage the BBQ.  Kaia sending out info’.

Meeting closed at 12.35pm

Signed: ___________________________________                        Date: _________