MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON TUESDAY 18 APRIL 2023 AT 5.32PM

PRESENT

Quintin Jane (Chair), Imogen Macalister, Emily Fau-Goodwin, Mia Heaphy Butts, Kaia Kahurangi Jamieson, Keegan Wells, Cyrus Yam, Reid Eberwein, Tessa Campbell, Lilly Baird, Haki Hamilton and Elisepa Taukolo

IN ATTENDANCE

            Donna Jones (Minute Secretary) and Nina Brown (Critic news reporter)

APOLOGIES

            Haki Hamilton for lateness

            Emily and Kaia for leaving early.

            Moved from the Chair

111/23 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

112/23 THAT the minutes of the executive meeting held on 6 April 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

113/23 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            Team bonding was held over the weekend.

            Working on a meet and greet with Te Rōpu Māori executive.  All welcome to attend.

            Haki arrived at 5.35pm

            Moved from the Chair

114/23 THAT the University of Otago Pacific Island Students’ Association Leadership Weekend report be received.

                                                                                                                        CARRIED U

TE RŌPŪ MĀORI UPDATE

            They are working on times and dates for meetings

Working on the get together with TRM and OUSA Executive’s, preferably asap.Quintin will send suggested dates to Haki next week.

NZUSA UPDATES

There is an item later in this meeting to discuss so in the meantime a mention that the national NZUSA contingents will be in Dunedin for the conference in 9 Days.  Should anyone want anything on their agenda please let Quintin know.

AUMAGA DANCE GROUP CONSITUTIONAL AMENDMENT

            Eberwein/Campbell

115/23 THAT the Aumaga Dance Group constitutional amendments be accepted.

                                                                                                                        CARRIED

AFFILIATIONS

            Eberwein/Macalister

116/23 THAT the Otago Live Music Club be affiliated to OUSA.

                                                                                                                        CARRIED

            Eberwein/Macalister

117/23 THAT the Food and Agriculture Student Association (FASA) Club be affiliated to OUSA.

                                                                                                                        CARRIED

            Eberwein/Macalister

118/23 THAT the Dermatology Interest Group (DIG) be affiliated to OUSA.

                                                                                                                        CARRIED

            Eberwein/Macalister

119/23 THAT THE Survivors Social Network Club be affiliated to OUSA.

                                                                                                                                                                CARRIED        

OULSSA AFFILIATION

            This has taken some time to get back to the Executive with amendments.

            Eberwein/Wells

120/23 THAT the Otago University Medical Laboratory Science Students’ Association (OULSSA) be affiliated to OUSA.

                                                                                                                        CARRIED

COMBINING COLLEGES & RESIDENTIAL COMMITTEES TERMS OF REFERENCE

There has been quite a lot of dialogue over the years about these two committees being very similar, making more sense if they were merged and renamed.

            Moved from the Chair

121/23 THAT the Colleges Committee and the Residential Committee be renamed the Colleges and Residential Committee.

                                                                                                                        CARRIED U

            Moved from the Chair

122/23 THAT the Colleges Committee and Residential Committee Terms of Reference be combined.

                                                                                                                        CARRIED U

            A loud applause was heard.

ANNUAL GENERAL MEETING

It is always difficult to get enough members to attend for the required quorum count.  We need at least 105 in attendance.  Imogen is hoping to coordinate a quiz directly after the AGM that should help with attendance.

Ways suggested to promote this would be an advertisement on Radio One, Critic and ask for a notice to go out to all our Clubs and Societies groups to attend.

Moved from the Chair

123/23 THAT the Secretary be directed to call an Annual General Meeting (AGM) on Tuesday 23 May 2023 at 5.30pm in the newly refurbished café - Auahi Ora.

                                                                                                                        CARRIED U

            Imogen will send out an email to get a poster done for the Quiz and the AGM.

CAPPING CHARITY 2023

Three charities discussed were, Women’s Refuge, I am Hope and Predator Free Dunedin.  After spiels were heard and discussions held there was a vote held.

Moved from the Chair

124/23 THAT OUSA Capping Charity be Predator Free Dunedin for 2023.

                                                                                                                        CARRIED U

NATIONAL DISABLED STUDENT ASSN FUNDING APPLICATION

As attached.  The National Disabled Students’ Association is applying for funding to attend a conference that is an opportunity for both the national and regional branches of its structure to improve the intersectionality of its approach to Pacific disabled students while empowering the Pacific student voice.

Keegan left at 5.54pm

NZUSA has donated a little to this, but there is a shortfall so they asked OUSA if we could assist as being a national organisation, they aren’t eligible to apply for OUSA clubs grants.  The Co-presidents are both University of Otago students and they have the backing of the Otago Disabled Students’ Association (ODSA)

Keegan returned at 5.56pm

Moved from the Chair

125/23 THAT OUSA approves a donation of $1,000 to go towards the National Disabled Student Association funding application to support them with their advocacy to come from the exec budget

                                                                                                                        CARRIED U

FREE FARES COALITION PRINTING DONATION

Quintin agreed to assist this group with $96.60 printing costs for post cards to help with the Free Fares campaign. For noting.

2024 FELLOWSHIP COMMITTEE APPOINTMENTS

Frances Hodgkins, Robert Burns and Caroline Plummer Fellowship Selection committee appointments are being sought from the Executive.

Please read up about them and it will be decided next meeting who sits on them.

ANZAC DAY SERVICE AND DAWN PARADE

Quintin will be laying a wreath on behalf of OUSA at the dawn service at 6.30am.  Could the rest of the Executive please try and be available at the OUSA service at the University at 1.00pm to hold banners and flags.  This is a student (OUSA) event so important for all to try and attend.

NZUSA FUNDING LEVIES

            Moved from the Chair

126/23 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 6.06pm.

                                                                                                                        CARRIED U

            Moved from the Chair

127/23 THAT the meeting move out of confidential committee at 6.14pm.

                                                                                                                        CARRIED U

            Moved from the Chair

128/23 THAT OUSA endorses the current Levy strategy providing it is reviewed with one year and the total fees do not exceed what is already budgeted.

                                                                                                                        CARRIED U

GENERAL BUSINESS

Marketing and Communications are waiting on final videos from Exec for the meeting tomorrow.

Meeting closed at 6.23pm

Signed: ___________________________________                        Date: _________