MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON FRIDAY 4 AUGUST 2023 AT 10.02AM

PRESENT

Quintin Jane (Chair), Emily Fau-Goodwin, Keegan Wells, Emily (Emz) Bull, Elisepa Taukolo, Cyrus Yam (zoom), Lilly Baird and Haki Hamilton (zoom).

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Nina Brown (Critic news reporter)

APOLOGIES

            Kaia Kahurangi Jamieson, Mia Heaphy Butts and Imogen Macalister

            Moved from the Chair

235/23 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

236/23 THAT the minutes of the executive meeting held on 28 July 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE EXECUTIVE EMERGENCY MEETING

            Moved from the Chair

237/23 THAT the minutes of the executive emergency meeting held on 29 July 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

            Moved from the Chair

238/23 THAT the minutes and motions of the executive emergency meeting held on 29 July 2023 be ratified.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

239/23 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

BIRTHDAY GREETINGS

            Moved from the Chair

240/23 THAT the OUSA Executive wish Donna Jones the Association Secretary, a very Happy Birthday and hopes she has a lovely day.

                                                                                                                        CARRIED U

                                                                                                                        with loud applause

OUSA UPDATES

All Boards now set up and papers signed and sealed.  Thank you to the Executive for meeting last Saturday to get this finalised.

Dunedin Craft Food and Beer Festival – tickets are selling very well.

OUSA Strategic Plan – Debbie has been holding meetings with each department and staff to integrate the overall operational areas into the plan.  It is very positive and going well.

Haki arrived at 10.10am

BLUES AND GOLDS PANEL MEETING MINUTES

Haki would like to suggest ideas for the sports criteria as seems outdated and a bit ambiguous. He will put it in writing and present to the next Policy committee meeting.

GENERAL BUSINESS

The Audio Visual Drop Kicks CEVICHE band – Congratulations to Kaia Kahurangi Jamieson, Welfare and Equity Representative and her band for topping number 1 in the Radio One Top 11 charts. Loud applause was heard.

A suggestion to divide the International Representative and the Clubs and Societies Representatives positions to five hours each to include a Cultural Representative position.  Cyrus and Emz will draft a proposal for the Executive to consider.

‘Shit Flat Tour’ – if anyone knows of flats that are run down and in rough condition, please let Lilly know as they are going to view as many as possible as part of their campaign.  

CHIEF EXECUTIVE OFFICER’S KEY PERFORMANCE INDICATORS (KPI’s)

            Moved from the Chair

241/23 THAT the meeting move into strict committee for reasons of personal privacy at 10.17am.

                                                                                                                        CARRIED U

            Moved from the Chair

242/23 THAT the meeting move out of strict committee at 10.22am.

                                                                                                                        CARRIED U

             Moved from the Chair

243/23 THAT the OUSA Chief Executive Officers’ (CEO) Key Performance Indicators (KPI’s) for 2023 be accepted and approved.

                                                                                                                        CARRIED U

Meeting closed 10.23am

Signed: ___________________________________            Date: _________