MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON FRIDAY 18 AUGUST 2023 AT 10:08AM

PRESENT

Imogen Macalister (Chair), Keegan Wells, Cyrus Yam, Emily (Emz) Bull, Mia Heaphy Butts (zoom), Elisepa Taukolo (zoom), Haki Hamilton (zoom) and Tessa Campbell (zoom).

IN ATTENDANCE

            Donna Jones (Minute Secretary) and Nina Brown (Critic News Editor)

APOLOGIES

            Quintin Jane, Emily Fau-Goodwin and Lilly Baird.

            Moved from the Chair

252/23 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

253/23 THAT the minutes of the executive meeting held on 11 August 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

254/23 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

WEAII ECONOMY FOR PUBLIC GOOD LETTER

As attached open letter to all current and prospective elected representatives.

There was a mention that some of the wording was a bit impersonal but willing to sign it off.

Moved from the Chair

255/23 THAT the OUSA Executive agree to sign the open letter from WEAII Aotearoa/Economy for Public Good.

                                                                                                                        1 Abstain:

                                                                                                                        CARRIED

EXECUTIVE 2024/TE RŌPŪ MĀORI/OUPISA TEAM BONDING

There was a suggestion that there be a day together to collaborate and share ideas to get to know each other.  It was suggested this should be done at the start of the year.  Perhaps a visit to Orokonui Ecosanctuary or a Marae visit.  More ideas for next year to be discussed.

GRADUATION PARADE

This coming Saturday is a May Parade and ceremony.  We need four to carry banners, leaving from First Church at 11.30am sharp.

EXECUTIVE ELECTIONS 2024 PLANNING

Concern that advertising hasn’t started yet for the 2024 Executive Elections when nominations are opening on 4 September.  Please can all Exec get out there and push for nominations.  Lecture Bashing and flyer drops would be good. Emz, Imogen and Tessa have put their hands up for lecture bashing. Imogen will send out a summary of points for you all to write blurbs about your position.

It was suggested that each executive member find at least one person to stand.

There will be a letter to the Colleges to advertise the elections going out next week.

APPOINTMENT OF INDEPENDENT ARBITRATOR

            Moved from the Chair

256/23 THAT Professor Andrew Geddis be appointed as the Independent Arbitrator for the 2024 Executive Elections and Referendum.

                                                                                                                        CARRIED U

GENERAL BUSINESS

            Amended Blues and Golds Policy to go out to the next meeting.

            Te Rōpū Māori holding te reo Māori classes Wednesday and Fridays from 4pm at the Te Rōpū Māori whare on Castle Street, beginning the next semester.  All welcome to attend.  Details will be put on the Executive group chat.

Meeting closed at 10.34am

Signed: ___________________________________            Date: _________