Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON FRIDAY 8 SEPTEMBER 2023 AT 10:04AM
PRESENT
Quintin Jane (Chair), Imogen Macalister (zoom), Emz Bull, Lilly Baird (zoom), Mia Heaphy Butts (zoom), Keegan Wells and Kaia Kahurangi Jamieson
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Sina Leota (UOPISA) and Nina Brown (Critic Reporter).
APOLOGIES
Elisepa Taukolo, Tessa Campbell, Emily Fau-Goodwin, Cyrus Yam and Haki Hamilton.
Moved from the Chair
270/23 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
271/23 THAT the minutes of the executive meeting held on 25 August 2023 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
272/23 THAT Debbie Downs, Donna Jones and Sina Leota be granted speaking rights for the duration of this meeting.
CARRIED U
OUSA UPDATES
Sean Norling, Radio One Manager leaving after 22 years of service.
There will be a change in management with recruitment. There will be an Operations Manager and Radio One Manager.
Sage Burke’s Student Support Manager position is attracting good applicants, shortlisting now.
Moved from the Chair
273/23 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 10:10am.
CARRIED U
Moved from the Chair
274/23 THAT the meeting move out of confidential committee at 10:17am.
CARRIED U
NZUSA REFORM REPORT DOCUMENT
As attached. Quintin has been working on this reform document to try and address where the systemic issues lie and ways to address them. He is in no illusion this will be a long hard journey but would like to try and save a national body with a long history.
The strategic objectives of the association would be:
Realise Te Tiriti
Debt Free Future
Working in Partnership
Representation and Sustainability.
Massey have signalled they are unhappy with NZUSA.
Please read the document and give Quintin any feedback as he hopes to take this document to the next NZUSA Congress meeting.
STUDENT NUMBERS FOR THE SECOND SEMESTER
Owing to the student numbers being confidential and OUSA requiring them for quorum purposes only. The figure for quorum at a SGM is 106 members must be present.
NOMINATIONS FOR 2024 EXECUTIVE
As attached for noting. Academic Representative non contested so a by election will be held later. All other positions up for election.
REFERENDUM QUESTIONS ADDITIONS
After the submission closed there was a student requesting their question be asked and an amended question.
Should OUSA introduce an engagement executive member to run the OUSA Executive instagram account and promote engagement with OUSA Executive initiatives?
After some research it was decided it would benefit the Association to amend the original question at this late stage. The was discussion about reviewing our audtiors a while back but there was a delay in getting it finalised with staff from Audit Professionals being away.
Owing to this not being within the required notice period for amending a question it was agreed to report a breach of the constitution to the student body at the student general meeting scheduled for 28 September 2023 as it is a positive benefit to the Association.
Should Audit Professionals be appointed the 2024 auditors for OUSA? (replacing - Should PricewaterhouseCoopers be appointed the 2024 auditors for OUSA?)
STUDENT GENERAL MEETING
Moved from the Chair
275/23 THAT the Secretary be directed to call a Student General Meeting on Thursday 28 September 2023 at noon in the Main Common Room.
CARRIED U
Moved from the Chair
276/23 THAT the OUSA Executive supports the student general meeting motion submitted below.
CARRIED U
Jay Bailey/Sam Fennessy
THAT a representative of the UniQ Otago executive be ex-officio of the OUSA Executive
EXECUTIVE THIRD QUARTER REPORT DATE AMENDMENT
Moved from the Chair
277/23 THAT motion 08/23 be amended to read:
THAT the Executive third quarter report be due to the Secretary at 1pm on 20 September 2023.
CARRIED U
Emily Fau-Goodwin arrived at 10:33am
TE WIKI O TE REO MĀORI – MĀORI LANGUAGE WEEK
This coming week is Te Wiki o te Reo Māori – Māori Language Week so let’s celebrate.
On Monday at 8.30am the Executive are invited to Te Whakatika at Te Tumu building.
FEE REGULATION SETTING
Following consideration of consultation feedback from the submission on tertiary fee regulation setting for 2024, the Minister of Education has now approved the following:
- Setting the AMFM for 2024 at 2.8%.
- Increasing the fee cap for micro-credentials to $64 per-credit.
- Tertiary education organizations may now reduce fees with the option of returning to the rate the AMFM would otherwise have allowed in the future years.
- Relaxing the exception criteria for the AMFM to include financially unsustainable courses with fees that are no more than the 75th percentile of fees charged for similar courses.
- Increasing the transparency of student services fees.
- Te Pūkenga to apply the fee-setting limits for new courses when rolling out a unified programme across its network.
FINANCE, EXPENDITURE & STRATEGY COMMITTEE (FESC) MINUTES
Moved from the Chair
278/23 THAT the minutes of the Finance, Expenditure & Strategy Committee meeting held on 25 August 2023 be received.
CARRIED U
ADVISORY BOARD CHAIR HONORARIUM
The calculation structure of our Board members honorarium payments has changed as discussed in the FESC meeting. The shuffle of members requires a change in payments they receive.
Moved from the Chair
279/23 THAT Advisory Board Chair honorarium be set at $15,320 per annum, incorporating the meeting fee.
Macalister: Abstain
CARRIED
ASSOCIATION SECRETARY LEAVE
The Association Secretary wished to advise the Executive she will be travelling in Spain, Portugal and Morrocco from 8 October until 2 November. Esther will be covering her duties in her absence.
Moved from the Chair
280/23 THAT the OUSA Executive would like to wish Donna Jones a fabulous trip.
CARRIED U
GENERAL BUSINESS
The Executive duties policy is outdated and needs work. It will be presented to PolCom soon so please check your individual positions and give Imogen feedback or amendments please.
Member for Invercargill, National Party Minister Penny Simmonds is visiting OUSA on 8th September at 1pm. All welcome to come and chat.
Botanic Garden plan meeting – OUSA were identified as a stakeholder and invited to initial meetings in 2021. They are interested in the student’s perspective of the Botanic Garden. Next meeting today and some Exec will attend.
Blues and Golds Awards evening – next Monday at 5.30pm in the School of Business atrium. Quintin is the MC for the evening.
OUPISA Awards evening – Sina advised that these will be held next Saturday in the School of Business atrium. All welcome.
Meeting closed at 10.45am Signed: ___________________ Date: _________