Meeting Minutes

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON TUESDAY 15 MAY 2024 AT 3.30PM

PRESENT

Keegan Wells (Chair), Emily Williams, Emma Jackson, Telekalafi Likiliki, Liam White, Stella Lynch, Hanna Friedlander, Ibuki Nishida and Gemella Reynolds-Hatem

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nina Brown (Critic Editor) and Charlie (pooch) Bakos (Observer).

APOLOGIES

Tara Shepherd and Abby Clayton.

Gemella Reynolds-Hatem for lateness.

Moved from the Chair

175/24 THAT the above apologies be accepted.

CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

Moved from the Chair

176/24 THAT the minutes of the executive meeting held on 7 May 2024 be accepted as a true and correct record.

CARRIED U

MINUTES OF THE EMERGENCY MEETING

Moved from the Chair

177/24 THAT the minutes of the emergency meeting held on 9 May 2024 be accepted as a true and correct record.

CARRIED U

MATTERS ARISING

Referendum questions were submitted to the Mediator and the one about having minor and major on students’ graduation certificates was removed because this has been done.

RATIFY THE EMERGENCY MEETING MINUTES

Moved from the Chair

178/24 THAT the minutes of the emergency meeting held on 9 May 2024 be ratified.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

179/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.

` CARRIED U

OUSA UPDATES

Sophia Cristiani inquest

Moved from the Chair

180/24 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 3.33pm.

CARRIED U

Moved from the Chair

181/24 THAT the meeting move out of confidential committee at 3.41pm.

CARRIED U

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

All going well.

Tongan Assn preparing for their conference.

Sports events and study nights underway.

Preparation for a get together and events with Te Rōpū Māori exec.

EXECUTIVE QUICK ROUND UP

The executive gave a quick overview of their week.

Gemella arrived at 3.47pm

TE RŌPŪ MĀORI UPDATE

Gemella attended her graduation and also the dinner at the staff club.

Study weeks, also a study session on 16 May.

Planning for Te Rōpū Māori birthday coming up.

Looking forward to a get together between OUPISA and TRM.

TERTIARY EDUCATION COMMISSION – TEC VISIT TO DUNEDIN CAMPUS

Dr Morgan Healey, acting DCE is coming with a delegation to Otago Campus on 30 May, Stella Lynch will be attending and is inviting others to join her.

EXECUTIVE DISCIPLINE PROCEDURE POLICY

Moved from the Chair

182/24 THAT the Executive Discipline Procedure Policy version 3 be put for notice.

CARRIED U

DUTIES OF EXECUTIVE OFFICERS POLICY

This has been put for notice and a member has sent some corrections with some grammatical, and spelling changes. Thank you we appreciate being scrutinised!

Moved from the Chair

183/24 THAT the Duties of Executive Policy version 13 be set.

CARRIED U

FINAL REFERENDUM QUESTIONS

Should OUSA advocate for major and minors to be included on graduation certificates? this question was omitted as already been done.

Moved from the Chair

184/24 THAT the following questions be put to the Referendum being held on 27-30 May 2024.

Should the Otago University Students’ Association (OUSA) Audited Annual Financial Statements for the year ended 31 December 2023 be received and accepted?
Should OUSA's Annual Report for 2023 be received and accepted?
Should OUSA support an ATM being installed on campus somewhere near the link?
Should OUSA lobby for the University of Otago to create a course advice software where students can input their degree and papers and see if they meet all the degree requirements?
Should OUSA make free prints of Sexy Garfield available for all students?
Should OUSA have branded condoms and dental dams?
Should OUSA pass a motion that the President be only referred to as "Mr/Madam President" on all occasions?
Should OUSA provide a student bar?
Should OUSA advocate for a new policy that will give students universal access to closed-captioned lecture recordings?
Should OUSA provide or lobby the University to provide period products in all bathrooms on campus?
Should OUSA provide more daytime events on campus?
Should the OUSA executive do a weekly challenge and post it on Instagram (@ousaexec)?
Should the OUSA executive provide an online bulletin of their actions (such as the one on 2^nd May) on a weekly or biweekly basis?
Should OUSA provide a cheap option for dinners for students, similar to $4 lunch?
Should OUSA lobby the University to turn all the grass on campus into an intensive dairy farm?
Should OUSA convert the aquatic events centre into a cafe?
Should OUSA lobby the University to work with the Otago Regional Council for cheaper fares for university students?
Should OUSA lobby the University to create more all gender toilets on campus?
Should OUSA ask Gus Webster to opt-out of being a member of OUSA?
Should OUSA lobby the University to run a Postgraduate open day?
Should OUSA lobby the University to expand the Graduate Research School’s scope to include honours students, course work master's students and 2 years' master's students completing their coursework year?

CARRIED U

Pros and cons will be written and circulated next week.

GENERAL BUSINESS

The meeting wanted to wish Tara Shepherd a very happy birthday.

The Muslim Students’ Association wished to remind people they are holding a protest on 23 May, 12-2pm support for Palestine. Gemella wished to emphasise the importance of this protest personally and for her family.

OUSA supports the rights to protest!

Graduation parade this weekend. – parading, Liam, Keegan, Hanna and Stella Lynch. Stage 1pm – Emily, Abby and Keegan. Stage 4pm – Keegan and Stella Lynch.

Meeting closed at 4.09pm

Signed: ___________________________________ Date: _________

Meeting Minutes

14 May 2024