Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 1 AUGUST 2024 AT 9:01AM
PRESENT
Keegan Wells (Chair), Emily Williams, Tara Shepherd, Emma Jackson, Ibuki Nishida, Hanna Friedlander, Liam White, Stella Lynch, Telekalafi Likiliki, Gemella Reynolds-Hatem and Daniel Leamy.
Daniel Leamy was welcomed onto the Executive.
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Gabriel Jonson (Observer) and Nina Brown (Critic Editor)
APOLOGIES
Telekalafi Likiliki and Gemella Reynolds-Hatem
270/24 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE EMERGENCY MEETING
Moved from the Chair
271/24 THAT the minutes of the Emergency Executive Meeting held on 23 July 2024 be accepted as a true and correct record.
CARRIED U
RATIFY EMERGENCY MEETING MINUTES
Moved from the Chair
272/24 THAT the minutes of the Emergency Executive Meeting held on 23 July 2024 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
273/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.
CARRIED U
EXECUTIVE QUICK ROUND UP
The Executive gave a round the table overview of their week.
TE RŌPŪ MĀORI UPDATE
Gemella gave a full update of what Te Rōpū Māori have been doing. A busy time!
UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
OUSA UPDATES
Budgeting 2025 in full swing
Debbie and Dwaine attended an Otepoti alcohol harm reduction meeting and found it very useful.
The Dunedin Local Alcohol Policy (LAP) is up for review and Donna will send a copy through for the executive’s information. The current policy has been in place for five years. Key stakeholders are invited to review the policy with their comments and Debbie would like the Executive’s involvement. Information needed by 19/8/24.
Gemella arrived at 9.12am
Debbie’s new EA starting on Monday.
Student Support Centre fully moved into their new building on 262 Leith Walk.
NZUSA UPDATE
It was agreed that there will be a National Presidents’ Council set up as discussed at the national conference. Te Mana Ākonga and National Disabled Students’ Association will be levied in future years.
It is hoped this new system will encourage buy in over the coming years.
BY-ELECTION FOR RESULTS
Finance and Strategy Officer
|
Round 1 |
Votes |
% |
|
Daniel Leamy |
172 |
50.74 |
|
Joel Tebbs |
167 |
49.26 |
|
|
339 |
|
No confidence votes: 5
Daniel Leamy is the Finance and Strategy Officer winner, with 172 votes (50.74%) at round 1.
LOST PROPERTY CHARITY SALE
For noting. A big thank you to the executive who helped on the desk. $361.50 was raised at this sale for our chosen 2024 charity, The Dunedin Riding for the Disabled.
CONSTITUTIONAL REVIEW COMMITTEE TERMS OF REFERENCE
The President will be added to the membership and some other minor changes. This will go to PolCom and then back to the Executive for setting.
APPOINTMENTS TO THE CONSTITUTIONAL REVIEW COMMITTEE
Moved from the Chair
279/24 THAT Tara Shepherd, Liam White and Stella Lynch be appointed to the Constitutional Review Committee for 2024.
CARRIED U
GRANTS PANEL MEETING MINUTES
Moved from the Chair
274/24 THAT the minutes of the Grants Committee Meeting round 4 held on 17 July 2024 be received and the recommendations be approved.
CARRIED U
Ibuki left at 9.34am and returned at 9.36am
AFFILIATIONS
The Lifting Club and the Otago Microbiology and Immunology Students’ Association both require their purpose to be a bit more descriptive. Emma will make alterations and get them to the clubs for approval.
Moved from the Chair
275/24 THAT the Otago University Lifting Club be affiliated to OUSA with the small amendments to their purpose.
CARRIED U
Moved from the Chair
276/24 THAT the Otago Microbiology and Immunology Students’ Association be affiliated to OUSA with the small amendments to their purpose.
CARRIED U
FESC MEETING MINUTES
Moved from the Chair
277/24 THAT the minutes of the Finance, Expenditure and Strategy Committee (FESC) meeting held on 21 May 2024 be received.
CARRIED U
Moved from the Chair
278/24 THAT the minutes of the Finance, Expenditure and Strategy Committee (FESC) meeting held on 23 July 2024 be received.
CARRIED U
SUBMISSION SCRAPPED
It was decided the submission ‘Removal of overseas Investment Bill’ wouldn’t make the deadline to submit so has been removed.
VACANCY FOR RESIDENTIAL REPRESENTATIVE
Stella McCurdy has resigned. There was a lengthy discussion on whether to hold another By- Election for this vacancy. We have just held one and the 2025 Elections are scheduled for the end of September, concern was expressed that another By-Election so soon may reflect badly on the Executive.
The executive could share the Residential Rep workload, Keegan has been attending the flatting talks and would continue to do so for the rest of the year.
It was agreed not to hold a By-Election and the executive could share the Residential Representative workload for the rest of the year.
ASSOCIATION SECRETARY ON LEAVE
For noting Donna Jones will be on annual leave from 2 August until 8 August 2024.
GENERAL BUSINESS
Kava Session – Tele’ invited the executive to a session. The Executive could provide food. Te Rōpū Māori offered a boil up.
Liam working on some submissions coming up.
Lecture recordings – emphasis on the deadline for information to get to CALT meeting on 29 August. Information by 22 August.
2025 Executive Elections – Liam keen to get faces out there and ideas to promote the Executive and make things more visible.
Drop in Table – roster up please fill your name in.
Executive Social tonight – 6pm in the break out room.
Meeting closed at 10.02am
Signed: ___________________________________ Date: _________