MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 15 AUGUST 2024 AT 9:01AM

PRESENT

Keegan Wells (Chair), Emily Williams, Daniel Leamy, Emma Jackson, Stella Lynch, Hanna Friedlander, Liam White, Gemella Reynolds-Hatem, Ibuki Nishida and Tara Shepherd

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer) and Nina Brown (Critic Editor)

APOLOGIES

            Telekalafi Likiliki

            Tara Shepherd and Hanna Friedlander for lateness.

            Moved from the Chair

285/24 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

286/24 THAT the minutes of the executive meeting held on 8 August 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

287/24 THAT Donna Jones, Debbie Downs and Nina Brown be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

TE RŌPŪ MĀORI UPDATE

            Gemella gave a preview of the events coming up and what TRM have been up to.

OUSA UPDATES

No health and safety incidents or accidents to report. The updated health and safety policy is being submitted to PolCom meeting soon.

Budget 2025 a work in progress. More to be done yet.

Ori 2025 is a large project.  There are ideas about Ori being marketed differently, especially at the older demographic as it isn’t only for first years.

Art Week display is well attended in the Link.  Very good entries again this year.

STUDENT NUMBERS FOR SEMESTER TWO AS AT 31 July 2024

Reporting for quorum purposes and these figures proved are for OUSA purposes only. 

20,863 students. 3,198 are enrolled in at least one distance papers.

            Students may be counted at more than one campus.

            Hanna arrived at 9:11am

BLUES AND GOLDS PANEL MEETING MINUTES

            As attached to the agenda.

Emphasised that the recipients’ names are kept confidential until after the awards ceremony later in the month as it is a surprise.

            Moved from the Chair

288/24 THAT Blues and Golds Panel Meeting Minutes of 6 August 2024 be received, and recommendations be approved.

                                                                                                                        CARRIED U

GRANTS PANEL MEETING MINUTES

            Moved from the Chair

289/24 THAT the Grants Panel Meeting Round 5 Minutes of 5 August 2024 be received, and the recommendations be approved.

                                                                                                                        CARRIED U

RETURNING OFFICERS’ REPORT

            Moved from the Chair

290/24 THAT the Returning Officers’ Report for the By-election of the Finance and Strategy Officer be received.

                                                                                                                        CARRIED U

APPOINTMENT TO THE UNIVERSITY UNION LIMITED

            Moved from the Chair

291/24 THAT Daniel Leamy be appointed as a Director on the University Union Limited Board for 2024. (Abby Clayton resigned 15/7/24)

                                                                                                                        CARRIED U

CONSTITUTIONAL REVIEW COMMITTEE TERMS OF REFERENCE

            Moved from the Chair

292/24 THAT the Constitutional Review Committee version 6 be amended and set.

                                                                                                                        CARRIED U

CONSTITUTIONAL REVIEW COMMITTEE APPOINTMENTS

            Moved from the Chair

293/24 THAT Ibuki Nishida be appointed to the Constitutional Review Committee for 2024.

                                                                                                                        CARRIED U

            Tara arrived at 9.17am

CONSTITUTIONAL REVIEW COMMITTEE MINUTES

            Moved from the Chair

294/24 THAT Constitutional Review Committee minutes of 8 August 2024 be received.

                                                                                                                        CARRIED U

POLICY COMMITTEE MINUTES

            Moved from the Chair

295/24 THAT the minutes of the Policy Committee 5 and 6 meetings held on 10 July 2024 and 1 August 2024 be received.                                                                                                                                                                                        CARRIED U

FINANCE, EXPENDITURE AND STRATEGY COMMITTEE MEETING MINUTES (FESC)

            Will be presented at another meeting.

ADVANCE TECHNOLOGY COMMITTEE

It was hoped there would be an AI student who was available to sit on this committee as they would have good technology knowledge. They will be contacted.

ELECTIONS 2025 FORUM DATES

The Executive have mooted holding a forum each day for a week from 16 September, this to encourage a lot more awareness of what the Exec are doing and to let candidates know more about the roles they will be running for.

INSTAGRAM TAKEOVERS/DAY IN THE LIFE OF VIDEOS

            Emily working on a spreadsheet for the executive to add information about their role.

EXECUTIVE 2024 PHOTO

             Please be ready at 10am to have your photo taken.

DUNEDIN CITY COUNCIL PARKING

            Moved from the Chair

296/24 THAT the Dunedin City Council Parking on Harbour Terrace, Grange and Constitution Streets’ submission be submitted after email approval from the executive.  

                                                                                                                        CARRIED U

GENERAL BUSINESS

            Clubs and Societies Representative a winner -

                        Moved from the Chair

297/24 THAT Emma Jackson be congratulated on her second place in the Future DJ competition held in the UBar.

                                                                                                                        CARRIED U

            OPSA/OUSA get together – this evening in the Bullpen at 6pm. OPSA supplying pizza.

            How to become more Governance focussed.  Executive to meet later to discuss this.

Meeting closed at 9.32am

Signed: ___________________________________                        Date: _________