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Meeting Minutes

Meeting Minutes

12 September 2024

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Meeting Minutes

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 12 SEPTEMBER 2024 AT 9.01AM

 

PRESENT

Keegan Wells (Chair), Daniel Leamy, Hanna Friedlander, Ibuki Nishida, Stella Lynch, Emma Jackson, Telekalafi Likiliki, Emily Williams, Tara Shepherd, and Liam White.

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Nina Brown (Critic Editor)

APOLOGIES

            Gemella Reynolds-Hatem.

            Ibuki Nishida and Liam White for lateness

            Moved from the Chair

317/24 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

318/24 THAT the minutes of the executive meeting held on 29 August 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

319/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

UNIVERSITY OF OTAGO PACIFIC ISLAND STUDENTS' ASSOCIATION UPDATE & FUNDING PROPOSAL FOR PACIFIC WEEK

            Tele’ gave an overview of their week and spoke to the attached proposal for funding.

            Moved from the Chair

320/24 THAT OUSA Executive agrees to grant $1300 to the University of Otago Pacific Island Students’ Association for their Pacific Week in September.  

                                                                                                                        CARRIED U

            Ibuki arrived at 9.03am

Hanna arrived at 9.03am

 

OUSA UPDATES AND CEO UPDATED SECOND QUARTER REPORT

            Moved from the Chair

321/24 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 9.06am.

                                                                                                                        CARRIED U

            Moved from the Chair

322/24 THAT the meeting move out of confidential committee at 9.26am.

                                                                                                                        CARRIED U

            Moved from the Chair

323/24 THAT the Chief Executive Officers’ second quarter reported be received.

                                                                                                                        CARRIED U

PRESIDENT’S COMMITTEE TERMS OF REFERENCE

As attached.  Feedback to Emily for the next executive meeting.

Liam arrived at 9.27am

RETURNING OFFICER AND INDEPENDENT ARBITRATOR FOR ELECTIONS

The Association Secretary wished to notify the executive Abby Bowmar has been appointed as the Returning Officer for the 2025 OUSA Elections.

It was also for noting that Andrew Geddis has been appointed as the Independent Arbitrator for the 2025 Executive Elections.

AFFILIATIONS

Otago University Khmer Students’ Assn – adjust purpose 4.1 and change clause 2.3.1.

            Moved from the Chair

324/24 THAT the Otago University Khmer Students’ Association be affiliated to OUSA be the above amendment.

                                                                                                                        CARRIED U

            Dunedin Medical Students’ Association – Remove clause 23.4, fix spelling errors.

            Moved from the Chair

325/24 THAT the Dunedin Medical Students’ Association be affiliated to OUSA with the above amendments.

                                                                                                                        CARRIED U

Dunedin Tamil Students’ Association – Remove clause 2.3.1.

Moved from the Chair

326/24 THAT the Dunedin Tamil Students’ Association be affiliated to OUSA with the above amendment.

                                                                                                                        CARRIED U

            The Otago University Slackline Society – there are many changes required so this to go back to the club and re-submitted.

ACADEMIC COMMITTEE APPOINTMENTS

            Moved from the Chair

327/24 THAT Daniel Leamy and Talia Greer be appointed to the Academic Committee for 2024.

                                                                                                                        CARRIED U

GENERAL BUSINESS

            Critic waiting on the Initiations ideas, the deadline is Monday please.

International Students’ Cultural Expo’ Friday 13th, 12 – 5pm in the Main Common Room.

            Postgraduate Open Day – 19th September.

 

 

Meeting closed at 9.56am

 

Signed: ___________________________________                        Date: _________