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Meeting Minutes

Meeting Minutes

2 April 2025

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Meeting Minutes

MINUTES OF THE EXECUTIVE BOARD COMMITTEE MEETING HELD IN THE BULL-PEN OFFICE, CUMBERLAND STREET, ON WEDNESDAY 2 APRIL 2025 AT 9:04AM

 

PRESENT

          Liam White (Chair), Amy Martin, Daniel Leamy, Stella Lynch, Amy Whyman Josh Stewart, Jett Groshinski, Ngātiki Taylor, Callum Hadlow and Seluvaia Ratoul.

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Hanna            Varrs (Critic News Reporter) and Chanel Gardner (Otago Coastal Biosphere - Executive Officer)

APOLOGIES          

          Deborah Huang, Ibuki Nishida

          Moved from the Chair

178/25 THAT the above apologies be accepted.

                                                                                                                          CARRIED U                MINUTES OF THE PREVIOUS EXECUTIVE MEETING

              Moved from the Chair

179/25 THAT the minutes from the executive meeting held on 1 April 2025 be accepted as          a true and accurate record.

                                                                                                                          CARRIED U

MATTERS ARISING

              Clarity was given on how the executive delegate from sub-committees to exec for               action. The intention is to have groundwork done before coming to exec meeting.

  SPEAKING RIGHTS

          Moved from the Chair

180/25 THAT Debbie Downs, Donna Jones, Hanna Varrs and Chanel Gardner be granted           speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

OUSA UPDATE

  • Starters Bar building demolished yesterday.
  • Hyde Street Party this weekend, all going to plan thus far
  • Free breakfasts still being well attended

 

TE RŌPŪ MĀORI UPDATE

  • Lots of admin
  • Te Rōpū Māori attended the relay for life event
  • Hui coming up and Te Mana Akonga will be in attendance

UOPISA

  • Hopeful there has been an office space found
  • Lots of work with AGM’s etc
  • Leadership camp coming up

AOTEAROA TERTIARY STUDENTS’ ASSOCIATION UPDATE & MINUTES

              Moved from the Chair

181/25   THAT the minutes from the ATSA meeting held on 3 March 2025 be received.

                                                                                                              CARRIED U

MARKETING/MEDIA UPDATE

              No updates.  The pre-scheduled meeting about branding etc will be on Friday next.

GRANTS PANEL MINUTES AND RECOMMENDATIONS

              Moved from the Chair

182/25   THAT the minutes of the round 1 Grants Panel meeting held on 21 March 2025 be             received and the recommendations be approved.

                                                                                                              CARRIED U                              

AFFILIATION

              Moved from the Chair

183/25   THAT the Otago Biochemistry and Genetics Students’ Association club be affiliated                     to OUSA.

                                                                                                              CARRIED U

POLICIES TO SET

              The following policies have been up for notice.

              Moved from the Chair

184/25   THAT the Appointments Policy version 43 be set.

                                                                                                              CARRIED U

              Moved from the Chair

185/25   THAT the Grants Panel Terms of Reference version 5 be set.

                                                                                                              CARRIED U

              Moved from the Chair

186/25   THAT the Accountability Policy version 13 be set.

                                                                                                              CARRIED U

              Moved from the Chair

187/25   THAT Executive Discipline Procedure version 3 be set.

                                                                                                              CARRIED U

              Moved from the Chair

188/25      THAT the Political Action Committee Terms of Reference version 1 be set.

                                                                                                                 CARRIED U

POLICY FOR NOTICE

                 Moved from the Chair

189/25      THAT the Blues and Golds Panel Terms of Reference version 3 be put for notice.

                                                                                                                 CARRIED U

POLCOM MINUTES TO RECEIVE

                 Moved from the Chair

190/25      THAT the minutes from the Policy Committee meeting held on 12 March 2025 be                  received.

                                                                                                                 CARRIED U

GUEST: OTAGO COASTAL BIOSPHERE

                 Chanel Gardner, Executive Officer of the Otago Coastal Biosphere Organisation                    addressed the meeting to explain their purpose and what their campaign is about.

                 We are embarking on a journey to establish Aotearoa’s first UNESCO Biosphere                   Reserve. We believe that harmoniously integrating environmental conservation with                     cultural heritage and economic prosperity will foster a sustainable future for all.

                 The global vision is anchored in “prosperous people in a thriving environment”.

Our proposed Biosphere is rooted in the principles of Te Ao Māori, the Māori worldview, which emphasises the interconnectedness of all life forms and the importance of stewardship. This perspective enriches our approach to sustainability, offering valuable insights into living in harmony with the environment.

Chanel hoped OUSA would consider becoming a partner in this initiative. There are no financial requirements and at the very least we would help share a commitment to a sustainable future

The Executive thanked Chanel for coming and said they would discuss this throughout the week and decide at the next executive meeting.

SUBMISSION – TAXATION OF CHARITIES

              As attached.

              Moved from the Chair

191/25   THAT OUSA approves the submission on Taxation of Charities and agrees to it                            being submitted.

                                                                                                              CARRIED U

CAPPING CHARITY 2025

              Each year the Executive have the privilege of deciding on a charity to donate to.  If                       we have lost property sales or donations we give the monies to a charity.

              The finalists were: -

              Riding for the Disabled

              Southern Youth Development

              Youthline Otago

              Dunedin Curtain Bank

              The Valley Project

             

              Moved from the Chair

192/25   THAT the Valley Project be the Capping Charity for 2025.

                                                                                                              CARRIED U

   GENERAL BUSINESS

              Relay for Life – the team of six has raised $859.65 so far.  Amy W team leader would                   like any feedback.

              Submissions for OUSA to consider writing on, are – Otago Regional Council Annual                     Plan, Otago Regional Public Transport Plan and the Dunedin City Council 9 Year                         Plan

              It is Critic te arohi’s 100th birthday today and the executive wish to congratulate them.
 

           

          Meeting closed at 10.19am

 

          Signed: ___________________________________            Date: _________