MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD VIA ZOOM ON WEDNESDAY 25 JUNE 2025 AT 9.10AM

PRESENT

Liam White (Chair), Amy Martin (Part Chair) zoom, Stella Lynch zoom, Daniel Leamy, Amy Whyman zoom, Jett Groshinski zoom, Joshua Stewart, zoom, Ngātiki Taylor, zoom

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer) and Hanna Varrs (Critic News Editor)

APOLOGIES

          Callum Hadlow, Deborah Huang, Seluvaia Ratoul and Ibuki Nishida

          Moved from the Chair

274/25   THAT the above apologies be accepted.                                          

CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

275/25   THAT the minutes of the executive meeting held on 28 May 2025 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

          Moved from the Chair

276/25   THAT Debbie Downs and Hanna Varrs be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

CHIEF EXECUTIVE OFFICER ANNUAL PLAN AND DEPARTMENTAL KPI’S

          Moved from the Chair

277/25   THAT the meeting move into confidential committee for reasons of commercial sensitivity at 9.12am.

                                                                                                                          CARRIED U

              Moved from the Chair

278/25   THAT the meeting move out of confidential committee at 9.24am.

                                                                                                                          CARRIED U

              Moved from the Chair

279/25   THAT THE Chief Executive Officers’ Annual Business Plan & Departmental KPI’s be received.

                                                                                                                          CARRIED U

MARKETING/MEDIA UPDATE

ODT and Critic have reported on Jett Groshinski in relation to him running for local body council while being an executive member.

          TV1 news reported on the poor housing in Dunedin, especially in the student area.

REFERENDUM RESULTS

          As attached.

          Moved from the Chair

280/25   THAT the results from the Referendum held 26-28 May 2025 be received.

                                                                                                                          CARRIED U

RETURNING OFFICERS’ REFERENDUM REPORT

          Moved from the Chair

281/25   THAT the Returning Officers’ Referendum Report be accepted with the recommendations to be discussed at a further meeting.

                                                                                                                          CARRIED U

EXECUTIVE SECOND SEMESTER REPORTS

          Moved from the Chair

282/25   THAT Liam White relinquish the Chair to Amy Martin at 9.30am.

                                                                                                                          CARRIED U

              Liam left the room at 9.33am

              Liam returned at 9.40am

              Moved from the Chair

283/25   THAT Liam White’s second quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

284/25   THAT Amy Martin relinquish the Chair to Liam White at 9.40am.

                                                                                                                          CARRIED U

              Amy M left at 9.43am

              Amy M returned at 9.49am

              Moved from the Chair

285/25   THAT Amy Martins’ second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Stella left at 9.50am

              Stella returned at 9.58am

              Moved from the Chair

286/25   THAT Stella Lynch’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Ngātiki left at 9.59am

              Ngātiki returned at 10.04am

              Moved from the Chair

287/25   THAT Ngātiki Taylor and Porourangi Templeton-Reedy’s second quarter report be received and they be paid their honorarium.

                                                                                                                          CARRIED U

              Josh left at 10.08am

              Josh returned at 10.19am

              Moved from the Chair

288/25   THAT Josh Stewarts’ second quarter report be accepted and his honorarium be adjusted down by 10% for the next four weeks, 6 July – 3 August 2025.

                                                                                                                          CARRIED U

              The executive discussed the issue of withholding honorarium payments and the precedent this sets.

WEAVE TOGETHER QUOTATION FOR POLICY REVIEW

Donna and Amy M are working on an external review of OUSA’s policies.  This quotation from Weave Together to be revisited after the outcome of the grant funding OUSA has applied for. This should be known late July.  Tabled.

CAMPAIGNS

Tabled from previous meeting. The Executive discussed how these proposed political campaigns would fit in and may require a reprioritisation if any of these proposals were to be followed through.

Amy W left at 10.39am

Amy W returned at 10.40am

CLUB AFFILIATIONS

          Moved from the Chair

289/25 THAT the Society of Otago University PPE Students be affiliated to OUSA with the amendment to clause 14.55 to a special resolution at AGM/SGM).

                                                                                                                        CARRIED U

            Moved from the Chair

290/25 THAT the Generation Screwed Otago Club be affiliated to OUSA with amendments to their constitution formatting.

CARRIED U

            Moved from the Chair

291/25 THAT the Otago Society of Arts & Philosophy be affiliated to OUSA.

                                                                                                                        CARRIED U

            Moved from the Chair

292/25 THAT the Otago University Marine Students Society be affiliated to OUSA.

                                                                                                                        CARRIED U

            Thanks to Deborah for the memo, she sent in to accompany the agenda, very helpful.

REGULATORY STANDARDS BILL

          Moved from the Chair

293/25 THAT the OUSA submission on the Regulatory Standards Bill be accepted and submitted.

                                                                                                                        CARRIED U

GENERAL BUSINESS

A question was raised by the Critic reporter about an OUSA affiliated religious academic club and their connections to religious groups external to OUSA.

STANDING COMMITTEE

          Moved from the Chair

294/25 THAT the powers of the Executive be delegated to the Standing Committee of the Executive henceforth sine die.

                                                                                                                        CARRIED U

Meeting closed at 11.27am

Signed: ___________________________________            Date: _________