Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON THURSDAY 3 JULY 2025 AT 3.03PM IN THE EXECUTIVE BULLPEN AND VIA ZOOM
PRESENT
Liam White (Chair), Josh Stewart, Amy Martin (zoom), Ngātiki Taylor (zoom), Daniel Leamy (zoom), Jett Groshinski (zoom), Amy Whyman (zoom) and Ibuki Nishida (zoom).
IN ATTENDANCE
Donna Jones (Minute Secretary) and Debbie Downs (Chief Executive Officer)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
295/25 THAT Josh Stewart, Ngātiki Taylor, Jett Groshinski and Ibuki Nishida be co-opted onto the standing committee for the duration of this meeting.
CARRIED U
APOLOGIES
Stella Lynch
Moved from the Chair
296/25 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
A big thank you to Daniel for a splendid job taking minutes while Donna was away.
Moved from the Chair
297/25 THAT the minutes of the Standing Committee of the Executive held on 25 May 2025 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
298/25 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
CARRIED U
EXECUTIVE SECOND QUARTER REPORTS
Amy Whyman left at 3.08pm
Amy Whyman returned at 3.32pm
Liam noted his conflict of interest as Amy is his friend and flat mate.
Martin/Stewart
299/25 THAT Amy Whyman’s second quarter report be accepted and she continues to be paid her honorarium.
White: Abstain
CARRIED
Daniel left at 3.35pm
Daniel returned at 3.38pm
Moved from the Chair
300/25 THAT Daniel Leamy’s second quarter report be accepted and he continues to be paid his honorarium.
CARRIED U
Ibuki left at 3.42pm
Ibuki returned at 3.46pm
Moved from the Chair
301/25 THAT Ibuki Nishida’s second quarter report be accepted and he continues to be paid his honorarium.
CARRIED U
Jett left at 3.50pm
Jett returned at 3.56pm
Liam noted his conflict of interest as Jett is a personal friend.
Nishida/Stewart
302/25 THAT Jett Groshinskis’ second quarter report be accepted and he continues to be paid his honorarium.
CARRIED
Seluvaia requested her report be heard in her absence as she is travelling overseas and unable to make this meeting.
Moved from the Chair
303/25 THAT Seluvaia Ratoul’s second quarter report be received and she be paid her honorarium.
CARRIED U
Deborah requested her report be heard in her absence as she is in Vietnam and has very poor internet access.
Moved from the Chair
304/25 THAT Deborah Huang’s second quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Callum requested his report be heard in his absence as his flight was delayed.
Liam noted his conflict of interest as Callum is a personal friend.
Moved from the Chair
305/25 THAT Callum Hadlow’s second quarter report be accepted with a 50% reduction in honorarium from 7 July – 4 August 2025 with a review at an executive meeting the week of 4 August 2025.
CARRIED U
CHIEF EXECUTIVE OFFICER’S JUNE REPORT
Moved from the Chair
306/25 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 4.31pm
CARRIED U
Moved from the Chair
307/25 THAT the meeting move out of confidential committee at 4.43pm.
CARRIED U
Moved from the Chair
308/25 THAT the Chief Executive Officers’ June report be received.
CARRIED U
Jett left at 4.44pm
POLITICAL ACTION COMMITTEE
There is difficulty getting quorum for these meetings. A suggestion a look at the purpose of this committee in future.
Moved from the Chair
309/25 THAT the minutes of the Political Action Committee meeting held on 1 May 2025 be received.
CARRIED U
FESC MINUTES
Moved from the Chair
310/25 THAT the minutes of the Finance, Expenditure and Strategy (FESC) meeting held on 6 May 2025 be received.
CARRIED U
Moved from the Chair
311/25 THAT the minutes of the Finance, Expenditure and Strategy (FESC) meeting held on 19 May 2025 be received.
CARRIED U
POLCOM MINUTES
Moved from the Chair
312/25 THAT the minutes of the Policy Committee meeting (4) held on 7 May 2025 be received.
CARRIED U
Moved from the Chair
313/25 THAT the minutes of the Policy Committee meeting (5) held on 21 May 2025 be received.
CARRIED U
POLICY TO SET
Moved from the Chair
314/25 THAT the Conflict-of-Interest Policy, version 1 be set.
CARRIED U
MARKETING/MEDIA UPDATE
Housing and student bar topics covered on TV1 – Liam writing to life members for support.
A meeting scheduled next week that Liam will attend in person. More information to the executive after this.
CONDOLENCES
Moved from the Chair
315/25 THAT the OUSA Executive and staff extend their condolences to whānau and the local community on the passing of MP for Tāmaki Makau–rau - Takutai Moana Natasha Kemp.
CARRIED U
Joshua Stewart offered to write a personal poroporoāki (parting speech) in te reo to her whanau.
GENERAL BUSINESS
Plant the seeds of your Future – the Careers office is running this event and would like the Executive to attend.
Meeting closed at 4.56pm
Signed: ___________________________________ Date: _________