MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE AND VIA ZOOM ON THURSDAY 4 SEPTEMBER 2025 AT 1.03PM

PRESENT

Liam White (Chair) zoom, Amy Whyman, Daniel Leamy, zoom Ibuki Nishida, Callum Hadlow, zoom and Stella Lynch, zoom.

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nina Brown (Critic Editor) and Hanna Varrs (Critic Features Editor)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

          Moved from the Chair

^sc412/25 THAT Callum Hadlow and Ibuki Nishida be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                          CARRIED U

APOLOGIES

          Amy Martin

          Moved from the Chair

^sc413/25 THAT the above apology be accepted.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

^sc414/25 THAT the minutes of the executive meeting held on the 28 August 2025 be accepted as a true and accurate record.

                                                                                                                          CARRIED U

MATTERS ARISING

          Letter to Jett Groshinski – tabled until next week

Electioneering on social media on local body elections – don’t engage

Loan extension letter – tabled until next week, Daniel and Mukesh will assist Liam.

            Letter from Student – tabled until next week.

            Stella arrived at 1.06pm

SPEAKING RIGHTS

          Moved from the Chair

^sc415/25 THAT Debbie Downs, Donna Jones, Nina Brown and Hanna Varrs be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

OUSA UPDATE

• Draw up on the lending from Clubs and Societies soon, although may go to FESC first
• 12 December is the OUSA Christmas Function, offices closing for 18 December and reopening on 5 January 2026.
• TEU collective negotiations continue
• Debbie on leave tomorrow
• Debbie in Holdings Board meeting most of the day Monday next

TE RŌPŪ MĀORI UPDATE

          Porourangi emailed his weekly update

• - Hosted Te Akatoki (UC) and Te Awhioraki (Lincoln) for our Taukaea    exchange programme.
• - We had our dress rehearsal last Thursday night. Appreciate those that came to watch!
• - Practice for Te Huinga Tauira
• - Had another Poipoia Te Kakano session last Friday

POLICIES FOR SETTING

            Comments to be removed before they are put up on the website.

            Moved from the Chair

^sc416/25 THAT the Elections Policy version 9 be set.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc417/25 THAT the Referenda Procedure Policy version 5 be set.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc418/25 THAT the Risk Identification & Management Poicy version 9 be set.

                                                                                                                          CARRIED U

POLICY FOR NOTICE

              Moved from the Chair

^sc419/25 THAT the Grants Policy version 15 be put for notice.

                                                                                                                          CARRIED U

SUBMISSION – ELECTORAL REFORM

            As attached.  Requested that a summary be added.

            Moved from the Chair

^sc420/25 THAT the Electoral Amendment Bill submission be accepted and submitted with the addition of a summary.

                                                                                                                          CARRIED U

EXECUTIVE THIRD QUARTER REPORTS DUE

          Please ensure they are in by 1pm 15 September 2025.

GENERAL BUSINESS

Otago Regional Council – Councillor, Elliot Weir has been working on “A Better Deal for Students” pledge and would like OUSA to sign on, ideas include –

• Free buses for tertiary students (+ under 18s and community service card holders). *

• Restarting the Tertiary Precinct Planning Group and inviting ORC, DCC, OUSA, OPSA, Otago Uni, and Otago Polytec to the table.

• Implementing targeted late-night buses on Friday and Saturday nights.

• A bus connection to the Dunedin Airport (as planned for in the draft Long Term Plan).

• Exploring employer ‘FareShare’ programmes with the Uni and Polytec.

• Growing council outreach at tent city and on campus.

• Increasing ORC science collaboration with Otago University and Polytechnic

• Helping student groups take environmental action through the EcoFund.

• Advocating for DCC to get on with safety improvements on Albany Street and the student quarter

The executive wouldn’t endorse it without seeing the final document and would be endorsing the concept not the candidate. Nina will liaise with Liam.

      Local Body Magazine – this is getting near completion; Liam will be finalising it later.

Meeting closed at 1.24pm

Signed: ___________________________________            Date: _________