MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE ON TUESDAY 16 SEPTEMBER 2025 AT 10:03AM

PRESENT

          Liam White (Chair), Amy Martin, Daniel Leamy, Amy Whyman, Stella Lynch, Ibuki            Nishida, Deborah Huang, Seluvaia Ratoul, Callum Hadlow, Porourangi Templeton-          Reedy and Jett Groshinski

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Nina         Brown (Critic Editor)          

APOLOGIES

          Callum Hadlow and Jett Groshinski for leaving early.

          Moved from the Chair

428/25 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

429/25 THAT the minutes of the executive meeting held on 16 September 2025 be accepted       as a true and accurate record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

          Moved from the Chair

430/25 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for          the duration of this meeting.

                                                                                                                        CARRIED U

TE RŌPŪ MĀORI UPDATE

          Te Wiki o Te Reo Māori – Happy Māori Language Week 2025 – Ake ake ake

          - a forever language, marking the 50th anniversary of the celebraton and   emphasising    the enduring nature and future of the language.

• Te Rōpū Māori travelled to Hamilton for their National Conference, a great time and Porourangi very proud of the korero and the team.
• Careers Expo attended.
• Kapa Haka went well and showed a great effort.
• Porourangi has been elected onto Te Mana Akonga for next year.

UOPISA UPDATE

• Pacifika week going well – Awards night this Saturday
• Tonight there are the Humanities and Law students event
• Mental Health and Wellbeing focus this week

OUSA UPDATE

• Health and Safety App still working well, no accidents or incidents to report
• TEU negotiations nearing the end and should be wound up soon
• DCBFF – the Events team are very involved in getting this big event running smoothly.  Please be aware the entire Events staff are involved and realising they have lower staff numbers currently.
• Debbie will be away this afternoon attending a funeral, and on annual leave next Monday and Tuesday.

GRANTS POLICY

          Moved from the Chair

431/25 THAT the Grants Policy version 15 be set.

                                                                                                                        CARRIED U

GRANTS PANEL MINUTES AND RECOMMENDATIONS

          Moved from the Chair

432/25 THAT the minutes of the Grants Panel meeting round 6 held on 15 September 2025        be received and the recommendations be approved.

                                                                                                                        CARRIED U

BIRD OF THE YEAR

          There was an invitation on the Executive Instagram to the student body if they      wished to vote in our poll for Bird of the Year. The favourite chosen was the Kea.

          The executive decided to give five birds a vote.

          Stewart/Nishida

433/25 THAT OUSA agree to vote for the Kea, Takahe, Hoi Ho, Black Robin and Tui in the          2025 Bird of the Year.

                                                                                                                        CARRIED U

EXECUTIVE THIRD QUARTER REPORT FOR EX-OFFICIO OFFICERS

          Seluvaia left at 10:19am

          Seluvaia returned at 10:20am

          Moved from the Chair

434/25 THAT Seluvaia Ratoul’s third quarter report be received and her honorarium be paid.

                                                                                                                        CARRIED U

            Porourangi left at 10.22am

            Porourangi returned at 10:23am

            Moved from the Chair

435/25 THAT Porourangi Templeton-Reedy’s third quarter report be received and his       honorarium be paid.

                                                                                                            CARRIED U

ALBANY STREET CYCLEWAY AND SAFETY

          The DCC has approached Liam to talk at the hearing about the Albany Street       Cycleway and safety on 22 September.  Owing to it being OUSA Electioneering time     Liam offered to speak in a personal capacity, and another executive member             speak on behalf of OUSA to avoid any conflict of interest. He offered to make it clear             he wasn’t talking for OUSA at this time.

          It was emphasised that the cycleway has been prioritised over the safety of an      Albany Street pedestrian crossing that has been asked for, for many years.

          Moved from the Chair

436/25 THAT Liam White assume the Chair to Amy Martin at 10:28am

                                                                                                            CARRIED U

            Liam left the meeting at 10:28am

            It was agreed Joshua Stewart would attend the DCC hearing and be the    spokesperson on behalf of OUSA and Liam White as a concerned student.

            Liam returned at 10:35am

            Moved from the Chair

437/25 THAT Liam White resume the Chair at 10:36am.

                                                                                                            CARRIED U

EXECUTIVE BUDGET

          Ibuki left at 10:37am

          Daniel said there were two lines being put up for discussion – Campaigns and the            Presidents honorarium. Daniel and Liam have been working on costing them out and           has been through FESC, although it was to be the Executive’s decision.

          It is proposed that the Campaigns budget line be reduced to $2.2k

          Ibuki returned at 10:39am

          Jett left at 10:43am

          Amy M left at 10:45am

          Callum left at 10:46am

          Amy M returned at 10:47am

          Moved from the Chair

438/25   THAT Amy Martin assumes the Chair at 10.48am

                                                                                                              CARRIED U

              Liam and Daniel left the meeting at 10:48am

              Moved from the Chair

439/25   THAT OUSA proposes to decrease the Presidents honorarium line by $10-15k in the         OUSA 2026 budget.

                                                                                                                          CARRIED U

              Deborah left at 10:56am

              Ibuki left at 10:56am

              Daniel and Liam returned at 10:57am

              Moved from the Chair

440/25   THAT Liam White resume the Chair at 10:59am

                                                                                                                          CARRIED U

  GENERAL BUSINESS

              The Political Action Committee meeting will be held this week regardless of                         campaigning.

          Meeting closed at 11:00am

          Signed: ___________________________________            Date: _________