Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE ON WEDNESDAY 8 OCTOBER 2025 AT 8.05AM
PRESENT
Liam White (Chair), Amy Martin, Amy Whyman (minute secretary), Daniel Leamy, Stella Lynch, Jett Groshinski, Joshua Stewart, Deborah Huang, Porourangi Templeton-Reedy, and Ibuki Nishida.
IN ATTENDANCE
Molly Smith-Soppet, (Critic reporter), Gryffin Blockley (Critic News Editor), Debbie Downs (Chief Executive Officer), Flynn Nisbett (Executive 2026 elect), Troy Gibbons (Executive 2026 elect), Stella Weston (Critic Staff Writer).
APOLOGIES
Seluvaia Ratoul
Joshua Stewart for lateness
Moved from the Chair
462/25 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Joshua arrived at 8.07am
Moved from the Chair
463/25 THAT the minutes of the executive meeting held on 30 September 2025 be accepted as a true and accurate record.
CARRIED U
MATTERS ARISING
Elections Voting Mag – It was clarified how people’s votes would be used. The scores had been amended in the online version of the voting mag to be accurate.
SPEAKING RIGHTS
Moved from the Chair
464/25 THAT Debbie Downs, Griffyn Blockley, Molly Smith-Soppet, Flynn Nisbett, Troy Gibbons, Stella Weston be granted speaking rights for the duration of this meeting.
CARRIED U
TE RŌPŪ MĀORI UPDATE
Te Hokai – good vibes
Celebrating success
Gearing up for AGM, reports and miscellanous preparation
Look on Te Rōpū Māori socials for further information
UOPISA UPDATE
No update this week.
OUSA UPDATE
Mental Health Awareness Week events going really well. Many of them to choose from.
Blues and Golds Evening this Thursday in the Business School.
EXECUTIVE THIRD QUARTER REPORTS
Callum requested his honorarium be cut by 100%.
Callum left at 8.12am
Callum hasn’t been filling in his breakdowns and has been missing his catchups. He hasn’t been covering his role at all.
Callum returned at 8.14am
Moved from the Chair
465/25 THAT Callum Hadlow’s third quarter report be accepted and his honorarium be cut by 100% by 31 December 2025.
CARRIED U
Jett left at 8.35am
Jett returned at 8.49am
Callum left at 8.49am
Amy M left at 8.49am
Amy M returned at 8.50am
It was considered that Jett’s duties weren’t being met.
Moved from the Chair
466/25 THAT Jett Groshinski’s third quarter report be accepted and his honorarium be reduced by 30% until 31 December 2025.
CARRIED U
Deborah left at 8.53am
Deborah returned at 8.54am
Moved from the Chair
467/25 THAT Deborah Huang’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Ibuki left at 8.17am
Ibuki returned at 8.19am
Moved from the Chair
468/25 THAT Ibuki Nishida’s third quarter report be accepted and his honorarium continue to be paid.
CARRIED U
Stella left at 8.19am
Stella returned at 8.21am
Moved from the Chair
469/25 THAT Stella Lynch’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Daniel left at 8.24am
Debbie Downs arrived at 8.25am
Daniel returned at 8.30am
Moved from the Chair
470/25 THAT Daniel Leamy’s third quarter report be accepted and his honorarium be cut by 10% until 5 November 2025.
CARRIED U
JETT GROSHINSKI’S RESIGNATION LETTER RESPONSE
As attached, Liam thanked him for this letter.
Jett was asked why there hasn’t been a formal apology made. Jett had given genuine consideration of this and wont give reasons in an executive meeting.
It was asked if the executive could manage a healthy working relationship and rath than cut off to give closure. Although it was reiterated that Jett should resign.
Either rebuild relationship or call a Student General Meeting to allow the student body to decide.
Moved from the Chair
471/25 THAT the meeting move into confidential committee for reasons of confidentiality at 9.14am.
CARRIED U
Moved from the Chair
472/25 THAT the meeting move out of confidential committee at 9.15am.
CARRIED U
To enable this to move forward, there was a straw poll held to determine if an SGM be held or not. It was decided against an SGM.
Jett would continue with his role. Remove tiktok tag and no social media or ODT.
CONSTITUTIONAL BREACH
As reported in the previous executive meeting there was an inevitable breach of the constitution owing to us holding an Annual General Meeting during the examination period. This is necessary to give notice for our consitutitional changes to be registered.
As per the constitution and rules section 30.
The student body may determine to remedy the breach by either:
- Substancial compliance in accordance with section 31; or;
- Determining the appropriate course of action where such action must be consistent with these Rules.
Moved from the Chair
473/25 THAT the student body validate the breach of these rules, specifically 39 (b) at the Annual General Meeting being held on 23 October 2025 to allow the Association to hold the meeting outside of formal classes to ensure that Association’s Budget for 2026 be approved and that the Constitution be amended in compliance with the Incorporated Societies Act.
CARRIED U
POLICY COMMITTEE MINUTES
Moved from the Chair
474/25 THAT the minutes from the Policy Committee meeting held on 27 August 2025 be received.
CARRIED U
CHIEF EXECUTIVE PERFORMANCE REVIEW TERMS OF REFERENCE
Moved from the Chair
475/25 THAT the meeting move into confidential committee for reasons of personal privacy at 9.22am.
CARRIED U
Moved from the Chair
476/25 THAT the meeting move out of confidential committee at 9.30am.
CARRIED U
Moved from the Chair
477/25 THAT the Chief Executive Review Committee Terms of Reference version 1 be put for notice.
CARRIED U
GENERAL BUSINESS
Boycott, Divestment, Sanctions (BDS) – Jett followed up on when to bring a speaker to a FESC or Executive meeting as previously agreed. Brandon to come and answer questions and learn specifics. Other members of the community will be invited too. If possible, they come to the next executive meeting.
Meeting closed at 9.33
Signed: ___________________________________ Date: _________