MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE AND VIA ZOOM ON THURSDAY 20 NOVEMBER 2025 AT 9.22AM

PRESENT

          Liam White (Chair), Amy Martin (zoom), Daniel Leamy (zoom), Amy Whyman       (zoom), Joshua Stewart, Porourangi Templeton-Reedy (zoom), and Ibuki Nishida             (zoom).

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

          Moved from the Chair

^sc509/25 THAT Joshua Stewart, Porourangi Templeton-Reedy and Ibuki Nishida be co-opted                     onto the Standing Committee for the duration of this meeting.

                                                                                                                          CARRIED U

APOLOGIES

          No apologies received.

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

^sc510/25 THAT the minutes of the Standing Committee meeting held on 13 November 2025 be        accepted as a true and accurate record.

                                                                                                                          CARRIED U

MATTERS ARISING

          Our constitution has been re-registered.

SPEAKING RIGHTS

          Moved from the Chair

^sc511/25 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of                  this meeting.

                                                                                                                          CARRIED U

EXECUTIVE FOURTH QUARTER REPORTS

          Moved from the Chair

^sc512/25 THAT Amy Martin assumes the Chair at 9.35am

                                                                                                                          CARRIED U

              Liam left at 9.37am and returned at 9.45am

              Moved from the Chair

^sc 513/25THAT Liam White’s fourth quarter report be accepted and he be paid his full                       honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc 514/25THAT Liam White resumes the Chair at 9.46am

                                                                                                                          CARRIED U

              Amy left at 9.50am and returned at 9.51am

              Moved from the Chair

^sc 515/25THAT Amy Martin’s fourth quarter report be accepted and she continue to be paid                        her honorarium.

                                                                                                                          CARRIED U

              Josh left at 9.54am and returned at 9.57am

              Moved from the Chair

^sc 516/25THAT Joshua Stewart’s fourth quarter report be accepted and he continue to be paid                   his honorarium.

                                                                                                                          CARRIED U

              Daniel left at 10.00am and returned at 10.01am

              Moved from the Chair

^sc 517/25THAT Daniel Leamy’s fourth quarter report be accepted and he continue to be paid                      his honorarium.

                                                                                                                          CARRIED U

              Amy W left at 10.02am and returned at 10.04am

              Amy W has been attempting to bring her hours up.  The deduction isn’t a reflection of                   her work but the quantity of work.

              Moved from the Chair

^sc 518/25THAT Amy Whyman’s fourth quarter report be accepted and she continue to                                be paid her honorarium with a 10% deduction.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc 519/25THAT Porourangi Templeton-Reedy’s fourth quarter report be received and he be                        paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc 520/25THAT Deborah Huang’s fourth quarter report be accepted and she continue to be                        paid her honorarium. (Deborah agreed to have her report heard in her absence).

                                                                                                                          CARRIED U

              Moved from the Chair

^sc 521/25THAT Seluvaia Ratoul’s fourth quarter report be received and she be paid her                    honorarium. (Seluvaia agreed to have her report heard in her absence).

                                                                                                                          CARRIED U

              Ibuki, Jett and Stella’s reports to be heard at the next Executive meeting.

          Meeting closed at 10.32am

          Signed: ___________________________________            Date: _________